Executive Assistant

Stagwell; Miami Beach (FL); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Generous PTO plan

401k program

Family planning benefits (including pa

Tuition reimbursement

Pre-tax commuter benefits

Job summary

Stagwell is seeking an Executive Assistant to the CEO and Chief Strategy Officer in Miami. You will provide executive support, manage complex calendars, coordinate travel and events, and partner with the Chief of Staff to ensure operational alignment across departments.

The role requires proactive, detail-oriented professionals who thrive in a fast-paced environment and can handle confidential information with discretion. A strong organizational mindset and communication skills are essential.

Qualifications

• Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication abilities.
• Experience coordinating travel, meetings, and events.
• Discretion in handling confidential information.

Responsibilities

• Manage day-to-day operations of executives’ offices and calendars.
• Coordinate travel, meetings, and events across time zones.
• Prepare briefing materials and follow-ups for leadership meetings.
• Screen and prioritize emails and communications for executives.
• Support office management and vendor relations for the Miami office.
• Collaborate with Chief of Staff to align departmental activities.

Skills

Organization

Communication

Event planning

Discretion

Multitasking

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

About Us

Stagwell empowers talented, passionate, and creative leaders with vision to deliver breakthrough ideas on behalf of the world’s most ambitious clients.

We believe that the differences among us fuel innovation and drive us to achieve extraordinary results. We take great pride in a work force with rich diversity of age, race, ethnicity, gender, nationality, sexual orientation, ability and background. As a network, we seek out a skilled and dynamic talent pipeline, invest in programs that help develop diverse talent for the future benefit of our industry, and strive to build an inclusive environment where all employees can bring their full selves to work.

Creating a collaborative environment at our state-of-the-art campuses, where we can bring people together at the office to inspire and innovate, is central to our culture-moving creative edge. We believe that by being together, we can transform marketing. Join us at www.stagwellglobal.com.

Overview

The Executive Assistant to the CEO and Chief Strategy Officer serves as a trusted partner to two senior executives, providing exceptional executive support, operational coordination, and administrative leadership. This role ensures efficient operations by managing complex priorities, facilitating communication, coordinating executive activities, and anticipating the evolving needs of organizational leadership. The ideal candidate is highly proactive, exercises exceptional judgment, and thrives in a fast-paced, high-accountability environment.

Responsibilities

Executive Support

• Manage the day-to-day operations of principals’ offices, ensuring schedules, meetings, and administrative activities are coordinated and executed seamlessly.
• Manage complex calendars, including scheduling meetings, travel, and events across multiple time zones.
• Coordinate travel and logistics for business trips, including booking transportation, lodging, on-the-ground support and preparing detailed itineraries.
• Partner with Chief of Staff to the CEO, team members, and administrative staff to ensure operational alignment across departments.
• Provide responsive support to executives, including occasional after-hours and weekend assistance for time-sensitive or business-critical matters.
• Serve as a reliable and consistent point of contact for both internal teams and external partners.
• Anticipate the needs of the executives and proactively address potential issues or roadblocks.
• Maintain confidentiality and handle sensitive information with discretion and professionalism.

Meeting and Event Management

• Coordinate end-to-end logistics for internal meetings, events, and leadership offsites including any transportation, group lodging, group catering/meals, meeting requirements, and run of shows.
• Prepare briefing materials, agendas, and follow-ups for meetings and presentations.
• Track meeting outcomes and support the timely completion of follow-up actions.
• Partner with relevant Stagwell agencies to align and execute assets and production needs.

Administrative Operations

• Maintain files, documentation, and key reference materials for executive use.
• Support and manage special projects, strategic initiatives, and deadlines as directed by the executives.
• Screen and prioritize emails, phone calls, and other communications.
• Handle expense reports and reimbursements with accuracy and timeliness.

Miami Office Management

• Manage the Miami office, ensuring a well-organized, efficient, and welcoming environment.
• Build and refine administrative processes and systems to bring structure to workflows.
• Oversee office-related vendors, supply ordering, and facilities needs.

Success Measures

• An executive calendar that reflects thoughtful prioritization and minimal scheduling conflicts.
• Accurate, timely, and well-coordinated travel and meeting logistics.
• Strong partnership and communication with Chief of Staff to the CEO.

Qualifications

• Proven ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Exceptional organizational skills and attention to detail.
• Event planning and coordination abilities.
• High level of discretion, professionalism, and emotional intelligence.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms.
• Bachelor’s degree preferred.

Compensation

In order to comply with equal pay and salary transparency laws in various locations, we believe the target range of base compensation for this role is $80,000-$100,000. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, and location.

In addition to medical, dental and vision coverage, we offer a generous PTO plan, 401k program, comprehensive family planning benefits (including paid parental leave), tuition reimbursement, and pre-tax commuter benefits.

• Medical, dental and vision coverage.
• Generous PTO plan.
• 401k program.
• Comprehensive family planning benefits (including paid parental leave).
• Tuition reimbursement.
• Pre-tax commuter benefits.

Benefits/perks may vary depending on the nature of your employment with Stagwell and the location where you work.