Executive Assistant

ALEXIS; Miami (FL); On-site; USD 50,000 - 115,000; Full time

Job summary

A leading women's ready-to-wear brand in Miami is seeking a highly experienced Executive Assistant to support C-level executives. This role involves managing schedules, coordinating travel, and overseeing company events while maintaining high levels of discretion and communication. The ideal candidate will thrive in high-pressure environments and possess at least 6 years of experience, preferably from the luxury fashion industry. Competitive salary and growth opportunities within the company are offered.

Benefits

Competitive salary based on experience

Health insurance coverage

Paid time off

Clothing allowance

Growth opportunities

Qualifications

• Minimum 6 years supporting high-level executives.
• Luxury industry experience preferred.
• Exceptionally organized and able to handle multiple priorities.

Responsibilities

• Serve as primary contact and gatekeeper for C-level executives.
• Manage complex schedules and coordinate travel arrangements.
• Plan and execute company events and team-building activities.

Skills

Organizational skills

Multitasking

Communication

Problem-solving

Discretion

Tech-savvy

Tools

Microsoft Office

Google Workspace

Task management tools

Job description

Location: Miami, FL (On-Site / Full Time)

ALEXIS, a leading women’s ready-to-wear brand, is seeking a highly experienced and dynamic Executive Assistant to support C-level executives and help manage key operations across the company. This individual must be polished, adaptable, resourceful, and thrive in high-pressure environments with tight deadlines.

The ideal candidate brings 6+ years of experience supporting high-level executives , preferably within the luxury fashion, hospitality, or creative industries. This person will act as a gatekeeper, liaison, and right hand to the leadership team, ensuring that day-to-day operations and major projects run smoothly.

Key Responsibilities:

• Serve as the primary point of contact and gatekeeper for C-level executives, ensuring seamless communication and protecting their time and focus
• Manage complex, high-volume calendars, prioritizing meetings and last-minute changes with discretion and efficiency
• Coordinate detailed domestic and international travel, including flights, accommodations, dining, and ground transportation
• Build, maintain, and manage budget trackers for events, projects, and executive travel
• Support retail store openings by managing timelines, vendor coordination, shipments, staffing, and budgets
• Plan, execute, and oversee all company events—including office activations, store events, internal celebrations, and external client functions
• Plan and manage monthly team-building events
• Manage all vendors and service providers across departments, ensuring deliverables and quality standards are met
• Serve as the primary point of contact for IT services and contractors
• Assist with planning and logistics for domestic and international trade shows, including booth setup, accommodations, transportation, reservations, logistics, supplies and materials
• Lead onboarding and offboarding processes for employees, including IT setup, welcome kits, training and scheduling
• Screen resumes, own the interviewing process, and find ideal candidates for all necessary positions
• Negotiate favorable terms with vendors and suppliers
• Organize, review, and track key company documents, executive files, and sensitive contracts with absolute confidentiality
• Support internal team operations and office management tasks as needed
• Execute ad hoc personal and professional tasks for executives, often with little direction and tight turnaround
• Continuously identify ways to improve organizational efficiency and communication across teams
• Anticipate needs and solve problems independently with a can-do, no-excuses mindset

Qualifications:

• Minimum 6 years of Executive or Personal Assistant experience, supporting high-level leadership
• Experience working with high-profile or luxury clients is essential; fashion industry background highly preferred
• Exceptional organizational and multitasking skills; able to juggle multiple priorities under intense pressure
• Strong written and verbal communication skills with professional and poised demeanor
• Extremely detail-oriented, with a proactive approach to problem-solving
• High level of discretion and judgment when handling confidential information
• Positive, upbeat attitude with the ability to motivate others and remain calm under pressure
• Tech-savvy and proficient in Microsoft Office, Google Workspace, and task management tools
• Ability to work in-person full-time in our Miami headquarters, zip code 33155

What We Offer:

• Competitive salary based on experience
• Health insurance coverage
• Paid time off
• Clothing allowance
• Opportunity to grow within a fast-moving, design-driven company

This is a full-time, on-site position based in Miami, FL.

If you’re looking to take the next step in your career and play a key role in the growth of a leading luxury brand, we’d love to hear from you!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail Apparel and Fashion

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