Executive Assistant

SSA Marine; Miami (FL); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life and disability insurance

Paid sick and vacation time

Company holidays

Maternity leave (up to 12 weeks)

Bereavement leave (paid)

Jury duty

401k plan

Discretionary/bonus opportunities

Job summary

SSA Marine is seeking an Executive Assistant to provide high-level support to Cruise Division senior leadership. You will manage complex calendars, travel arrangements, and executive communications while overseeing office operations and vendor relationships.

The role also involves supporting sponsorships, social media coordination, and cross-team collaboration to ensure timely deliverables. You will help maintain brand consistency, assist in onboarding new staff, and act as a liaison with

Qualifications

• 3+ years of EA experience supporting C-level or senior executives.
• Experience in office management or administrative operations is a strong asset.
• Basic familiarity with corporate social media use and digital communications workflows.
• Proficient with Microsoft Office and calendar tools (Outlook/GS/Zoom/Teams).

Responsibilities

• Oversee day-to-day office operations and vendor relationships.
• Manage office budgets and expense reporting with Finance; support billing.
• Organize team meetings, events, and all-hands communications.
• Coordinate sponsorship deliverables with partners and internal teams.
• Manage complex calendars and travel arrangements (domestic and international).
• Prepare documents for meetings and organize executive correspondence.
• Support onboarding of new staff and social media/content coordination.
• Ensure brand consistency in tone and visuals across platforms.
• Track engagement metrics and provide insights to the team.

Skills

Executive support

Office management

Social media basics

Canva

Hootsuite

Microsoft Office

Calendar management

Communication

Tools

Canva

Hootsuite

Outlook

Google Workspace

Zoom

Teams

Job description

Essential Job Responsibilities:

The Executive Assistant will provide high-level support to Cruise Division senior leadership while ensuring smooth daily operations of the Cruise Division's Main office. This role requires a self-starter who excels at managing schedules, communications, and logistics for executive leadership, with the capability to oversee administrative functions across the broader team and office environment. This role will also support basic social media and content coordination and assist in administering key deliverables tied to sponsorship agreements, ensuring alignment with both internal stakeholders and external partners.

Essential Responsibilities:

• Oversee day-to-day office operations and vendor relationships (supplies, maintenance, IT coordination, etc.).
• Manage office budgets and expense reporting in coordination with Finance, while also supporting accounting and billing activities.
• Organize team meetings, events, and all-hands communications.
• Ensure the office environment is efficient, professional, and well-equipped.
• Support onboarding and orientation for new staff.
• Coordinate administrative components of sponsorship deals, including managing timelines, tracking deliverables, gathering content/assets, and communicating with partners and internal teams.
• Manage complex calendars, meeting coordination, and travel arrangements (domestic and international).
• Prepare, review, and organize documents for meetings, presentations, and decision-making.
• Handle confidential and time-sensitive information with professionalism and discretion.
• Draft, proofread, and manage executive correspondence and reports.
• Provide for the needs of Cruise executive(s) and proactively manage priorities and follow-ups.
• Serve as a liaison between executive leadership and internal/external stakeholders and shared services.
• Coordinate board and leadership team meetings, including agenda prep, minutes, and logistics.
• Support execution of social media and content strategies developed by the communications team.
• Work with operations and field teams to gather and organize timely content (photos, updates, highlights).
• Upload and schedule approved posts across relevant platforms.
• Collaborate closely with communications and leadership to maintain brand consistency in tone and visuals.
• Track basic engagement metrics and provide insights to the team.
• Other duties as assigned.

Qualifications:

• 3+ years of experience as an Executive Assistant supporting C-level or senior executives.
• Experience in office management or administrative operations is a strong asset.
• Basic familiarity with corporate social media use and digital communications workflows.
• Comfortable using tools such as Canva, Hootsuite, or equivalent content management platforms.
• Exceptional organizational and time management skills.
• Proficient in Microsoft Office Suite and calendar management tools (e.g., Outlook, Google Workspace, Zoom, Teams).
• Strong verbal and written communication skills.
• Ability to work independently, manage competing priorities, and handle confidential matters with integrity.
• Flexible, solutions-oriented, and able to thrive in a dynamic environment.

Work environment:

• Required job duties are performed in a professional office environment.
• The noise level in the work environment is occasional.

Salary Range:

$70,000-85,000 per year The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.

Benefits:

• Employees (and their families) are covered by medical, dental, and vision insurance, as well as basic life and accidental death insurance, short-term disability insurance, long-term disability insurance, and an Employee Assistance Program.
• Employees will receive paid sick and vacation time, and company holidays.
• The company also offers up to twelve weeks of paid maternity leave, when applicable, 5 days of paid bereavement leave, and paid jury duty.
• Eligible employees can enroll in our company’s 401k plan, as well as a retirement plan.
• Some employees may be eligible for discretionary and/or metric-based bonuses depending on their position.

Our Company is an Equal Opportunity Employer