Executive Assistant

Sediver; Memphis (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Sediver is seeking an Executive Assistant to provide comprehensive support to senior leaders and to coordinate the Memphis office operations. The role requires proactive organization, discretion, and the ability to manage complex priorities across a global organization.

The ideal candidate will have five+ years of executive support experience in multinational settings, strong English fluency, and proficiency with MS Office.

Qualifications

• Bachelor's degree or equivalent experience; multinational exposure preferred.
• Minimum five years of progressive executive support for Presidents/CEOs/VPs in global settings.
• Fluency in English required; additional languages (French/Portuguese/Spanish) valued.

Responsibilities

• Provide comprehensive support to multiple senior executives, including calendar, travel, correspondence, and meeting coordination.
• Coordinate domestic and international travel, visas where applicable, and detailed itineraries.
• Prepare presentations, reports, and briefing materials for Board meetings and leadership reviews.
• Manage confidential documents, workflows, dashboards, and project tracking.

Skills

Executive support

Calendar management

Communication

Global coordination

Confidentiality

Time management

Problem solving

Education

Bachelor's degree in Business Administration, Communications, or related field

Tools

Microsoft Office Suite

PowerPoint

Trello/Asana

Video conferencing tools

Job description

Sediver is a global technical expert in overhead line insulator technology. Thanks to decades of excellence in research, engineering, production and service, in addition to the million of insulators in service guaranteeing impeccable performance across the globe, Sediver has gained a reputation for unrivaled technical expertise and innovation

With 6 commercial offices (China, France, Italy, Brazil, USA and Canada) and 4 production facilities in Italy, USA, Czech and China, the Group is highly international.

Position Summary

The Executive Assistant will provide comprehensive support to multiple senior executives, including the Head of the Americas Region, Americas Legal Counsel, USA Vice President of Operations, and Managing Director for Canada. This role requires a proactive, organized, and detail-oriented professional who can manage all facets of executive support, coordinate complex priorities across a global organization, and serve as a trusted partner to the Americas leadership team. In addition, this position will be responsible for the administrative management and day-to-day coordination of the Memphis office.

Key Responsibilities

Strategic Support:

• Assist the Americas executive leadership team in developing and executing strategic initiatives, including tracking progress and following up on key deliverables.
• Conduct research and analysis to support executive decision-making and strategy formulation.
• Prepare high-quality presentations, reports, briefing materials, and other documents for Board meetings, investor presentations, leadership reviews, and internal communications.
• Collaborate with cross-functional and international teams to gather insights and information for strategic projects.

Administrative and Operational Support:

• Manage multiple executive calendars, schedules, appointments, and priorities, resolving conflicts and ensuring effective use of each executive’s time.
• Coordinate complex domestic and international travel arrangements, including flights, accommodations, ground transportation, visas when applicable, and detailed itineraries.
• Handle correspondence on behalf of supported executives, including drafting, proofreading, prioritizing, and responding to emails and other communications.
• Manage expense reports, purchase requests, invoices, document execution, and other routine executive-administration processes.
• Organize and maintain files, records, contact lists, and highly confidential documents.
• Anticipate executive needs, protect focus time, and ensure timely preparation and follow-through across competing priorities.

Meeting and Event Coordination:

• Prepare agendas, compile meeting materials, and ensure the supported executives are well-prepared for all engagements.
• Take accurate meeting minutes and track action items to ensure follow-through.
• Plan and coordinate executive-level events, conferences, and off-site meetings.

Project Management:

• Support the executives in managing key projects by tracking timelines, milestones, and deliverables.
• Act as a liaison between the supported executives and other stakeholders to ensure alignment and clear communication.
• Assist in the creation of dashboards, trackers, and other tools to monitor progress on key initiatives.

Communication and Liaison:

• Serve as a primary point of contact between the supported executives and internal and external stakeholders, maintaining professionalism, responsiveness, and discretion.
• Coordinate effectively across the United States, Canada, Latin America, corporate functions, and global teams, accommodating multiple time zones and cultural contexts.
• Build and maintain strong relationships with Board members, clients, legal and business partners, employees, and other key stakeholders.

Compliance and Confidentiality:

• Ensure strict adherence to confidentiality protocols, particularly concerning sensitive business information.
• Support the executives in compliance-related tasks and initiatives, including tracking adherence to internal policies.

Memphis Office Administration and Additional Duties:

• Manage the Memphis office’s day-to-day administrative operations, helping maintain a professional, organized, efficient, and welcoming workplace.
• Coordinate office supplies, vendors, facilities requests, mail and courier services, visitor logistics, meeting rooms, and general office needs.
• Support onboarding logistics, office access, workspace readiness, local events, and employee engagement activities in coordination with HR, IT, Finance, and Facilities.
• Assist with reasonable personal tasks as required to ensure seamless management of executive professional commitments.
• Handle ad hoc requests and special projects with flexibility, sound judgment, and initiative.
• Identify opportunities to improve administrative processes, office efficiency, and executive workflows.

Required Experience / Skills

• Bachelor’s degree in Business Administration, Communications, or a related field preferred; equivalent relevant experience will be considered.
• Minimum of five years of progressive experience as an Executive Assistant supporting Presidents, CEOs, and/or Vice Presidents in a global or multinational organization.
• Demonstrated experience supporting multiple senior executives simultaneously and managing complex, confidential, and time-sensitive priorities.
• Fluency in English is required. Proficiency in French, Portuguese, or Spanish is highly valued.
• Prior experience with office administration, workplace coordination, or facilities-related support is preferred.

Core Competencies

• Executive Partnership: Ability to anticipate needs, exercise sound judgment, and operate as a trusted partner to multiple senior executives.
• Exceptional Communication: Strong written and verbal communication skills, with a proven ability to create professional presentations, reports, and executive correspondence.
• Detail-Oriented: High level of accuracy and attention to detail in all tasks.
• Organization and Prioritization: Exceptional ability to manage multiple calendars, projects, deadlines, and competing demands simultaneously.
• Problem-Solving: Proactive approach to identifying and resolving challenges independently.
• Global Mindset: Ability to work effectively across countries, cultures, functions, seniority levels, and time zones.
• Confidentiality: Demonstrated ability to handle sensitive legal, personnel, commercial, and executive information with discretion and professionalism.

Technical Skills

• Advanced proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Familiarity with project management tools and software (e.g., Trello, Asana, or similar).
• Experience creating polished presentations for Board-level discussions.

Personal Attributes

• Strong interpersonal skills and the ability to build relationships across all levels of the organization.
• High degree of adaptability and a willingness to go above and beyond when needed.
• Collaborative mindset and ability to work effectively in a fast-paced environment.