Executive Assistant

National Black MBA Association; Maplewood (MN); On-site; USD 67,000 - 81,000; Full time

Job summary

3M Center, Maplewood, MN, is seeking an Executive Assistant to support the VP of R&D, Abrasive Systems Division. The role requires expert calendar management, meeting coordination and the preparation of agendas and materials.

You will arrange travel, process expenses, and assist with onboarding and office logistics. A minimum of five years in administration and SAP ERP exposure are expected, with MS Office proficiency and strong attention to detail.

Qualifications

• Five years of experience performing common administrative functions in public, private, government or military environments.
• MS Office proficiency, including Word, Excel and PowerPoint, plus expense reporting.
• One year of experience placing orders with SAP in an ERP environment.

Responsibilities

• Provides administrative support to the VP of R&D, Abrasive Systems Division.
• Maintains calendar, schedules meetings and workshops, resolves conflicts.
• Creates and compiles meeting materials such as agendas and presentations.
• Coordinates travel and processes expense reports.
• Supports leadership including onboarding new employees and managing office supplies.

Skills

Multitasking

Attention to detail

Calendar management

Meeting coordination

Education

High school diploma/GED

Tools

SAP

MS Office

WorkDay

Concur

Job description

Job Description:

Executive Assistant

Collaborate with Innovative 3Mers Around the World

Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.

This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.

The Impact You’ll Make in this Role

As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by:

• Provides administrative support to the Vice President of R&D, Abrasive Systems Division
• Maintains the frequently changing calendar, schedules meetings & workshops, and independently resolves conflicts as they arise
• Creates and/or compiles meeting materials including agendas and presentations
• Coordinates travel arrangements and complete subsequent expense reports
• Supports the R&D leadership team as needed, including helping onboard new employees, managing office space availability, PPE and lab stationary supplies
• Scheduling and supporting meetings, video conferences and teleconferences and making necessary arrangements to set-up meeting space
• Creating and/or compiling meeting materials including agendas, posters, presentations, surveys and meeting summaries
• Maintaining and distributing organization charts and evacuation list
• Enter and track purchase orders with SAP and through P-Card; monitor for invoicing

Your Skills and Expertise

To set you up for success in this role from day one, 3M requires (at a minimum) the following qualifications:

• High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
• Five (5) years of experience performing common administrative functions and software, e.g. telephone, e‑mail etiquette, MS Office Suite, expense reporting, mailings, supply/equipment ordering, and meeting planning in a public, private, government, or military environment
• One (1) year of experience placing orders with ERPs like SAP in a public, private, government, or military environment

Additional qualifications that could help you succeed even further in this role include:

• SAP superuser experience
• Experience with financial and employee data systems, for example, SAP, WorkDay, Concur expense reporting, etc.
• Proficiency in MS Office including Word, Excel, and PowerPoint
• Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
• Demonstrated ability to balance multiple priorities
• High attention to details, rigor and responsibility

Work location:

• This role follows an on-site working model, requiring the employee to work at least four days a week at the 3M Center in Maplewood, MN.

Travel: May include up to 5% domestic/international

Relocation Assistance: Is not authorized

Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Supporting Your Well-being

3M offers many programs to help you live your best life – both physically and financially. To ensure competitive pay and benefits, 3M regularly benchmarks with other companies that are comparable in size and scope.

Chat with Max

For assistance with searching through our current job openings or for more information about all things 3M, visit Max, our virtual recruiting assistant on 3M.com/careers.

Applicable to US Applicants Only:The expected compensation range for this position is $66,635 - $81,442, which includes base pay plus variable incentive pay, if eligible. This range represents a good faith estimate for this position. The specific compensation offered to a candidate may vary based on factors including, but not limited to, the candidate’s relevant knowledge, training, skills, work location, and/or experience. In addition, this position may be eligible for a range of benefits (e.g., Medical, Dental & Vision, Health Savings Accounts, Health Care & Dependent Care Flexible Spending Accounts, Disability Benefits, Life Insurance, Voluntary Benefits, Paid Absences and Retirement Benefits, etc.). Additional information is available at: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/.Good Faith Posting Date Range 08/05/2026 To 09/04/2026 Or until filledAll US-based 3M full time employees will need to sign an employee agreement as a condition of employment with 3M. This agreement lays out key terms on using 3M Confidential Information and Trade Secrets. It also has provisions discussing conflicts of interest and how inventions are assigned. Employees that are Job Grade 7 or equivalent and above may also have obligations to not compete against 3M or solicit its employees or customers, both during their employment, and for a period after they leave 3M.Learn more about 3M’s creative solutions to the world’s problems at www.3M.com or on Instagram, Facebook, and LinkedIn @3M.Responsibilities of this position include that corporate policies, procedures and security standards are complied with while performing assigned duties.Safety is a core value at 3M. All employees are expected to contribute to a strong Environmental Health and Safety (EHS) culture by following safety policies, identifying hazards, and engaging in continuous improvement.Pay & Benefits Overview: https://www.3m.com/3M/en_US/careers-us/working-at-3m/benefits/3M does not discriminate in hiring or employment on the basis of race, color, sex, national origin, religion, age, disability, veteran status, or any other characteristic protected by applicable law.

Please note: your application may not be considered if you do not provide your education and work history, either by: 1) uploading a resume, or 2) entering the information into the application fields directly.

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