Executive Assistant

Paycom - ATS; Mableton (GA); On-site; USD 65,000 - 90,000; Full time

Job summary

City of Mableton is seeking an Executive Assistant to support the City Council and Administrative Supervisor. The role requires managing complex calendars, coordinating meetings and events, and handling confidential information with discretion.

The ideal candidate has a 4-year degree (or equivalent experience) and 5+ years in executive support or public administration. Proficiency with Google Workspace and scheduling tools is preferred, with strong communication and organizational skills.

Qualifications

• Bachelor’s degree or equivalent professional experience required.
• 5+ years of executive support or public administration experience.
• Experience managing complex calendars and high-level scheduling.
• Strong organizational, communication, and time-management skills.
• Ability to anticipate needs and operate independently.

Responsibilities

• Support City Council with executive, administrative, and office management tasks.
• Coordinate meetings, agendas, communications, and events.
• Coordinate travel arrangements and related logistics.
• Prepare correspondence, reports, and meeting materials with accuracy.
• Liaise with local, state, and federal agencies and stakeholders.
• Exercise discretion and maintain confidentiality in a public environment.
• Identify problems, analyze information, and implement practical solutions.
• Ensure reliable, high-quality work and continuous improvement.

Skills

Executive support

Calendar management

Public administration

Discretion & confidentiality

Communication skills

Education

Bachelor’s degree or equivalent

Tools

Google Workspace

Scheduling tools

Job description

Job Details: Job Location: City of Mableton - MABLETON, GA 30126, Position Type: Full Time, Education Level: 4 Year Degree, Position Summary:

Under the direction of the Administrative Supervisor, the executive assistant is Responsible for supporting and assisting the City Council by performing executive secretary, administrative, legislative, technical and office management functions. Assists the City Council on a variety of initiatives, projects, events, legislative priorities, and issues including researching and responding to questions from citizens and stakeholders. Responsibilities include but are not limited to acting as liaison with local, state, and federal agencies while fostering close working relationships with the City Manager, City Council, department heads and staff. Works independently and establishes office procedures and work routines. This position requires a high degree of confidentiality and discretion in a publicly sensitive environment.

Essential Duties and Responsibilities:

• Strong organizational, administrative, and technical skills, including proficiency with computers and office software.
• Anticipates the needs of City Council, takes initiative, and proactively addresses issues before they become urgent.
• Effectively plans, prioritizes, and coordinates meetings, communications, projects, events such as Town Halls, and other Council activities.
• Coordinate travel arrangements, including scheduling, lodging, transportation, itineraries, and related logistics.
• Communicates professionally and effectively with elected officials, employees, vendors, citizens, and stakeholders.
• Demonstrates excellent oral and written communication skills, including preparing clear and accurate correspondence and reports.
• Identifies problems, analyzes information, exercises sound judgment, and implements practical solutions.
• Maintains accuracy, attention to detail, and a commitment to high-quality work and continuous improvement.
• Provides exceptional customer service, responds promptly to requests, and follows through on commitments.
• Handles difficult and unexpected situations with professionalism, tact, patience, and confidence.
• Uses time efficiently, develops realistic action plans, and adapts to changing priorities.
• Demonstrates reliability, punctuality, professionalism, and a commitment to effective public service.
• Performs related duties as assigned.

Additional Duties and Responsibilities:

The duties listed are typical for this classification; however, incumbents may not perform all listed tasks and may be required to perform additional or different duties as needed to address business needs and evolving practices. Job specifications outline the minimum qualifications necessary for entry into the position but do not necessarily reflect the qualifications of current incumbents.

Qualifications: Minimum Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience in executive support, public administration, or a fast-paced professional environment.
• Demonstrated experience managing complex calendars and high-level scheduling.
• Strong organizational, communication, and time-management skills.
• Ability to anticipate needs and operate independently.
• High level of discretion and professionalism.
• Ability to manage sensitive and rapidly changing priorities in a public-facing environment.

Preferred Qualifications

• Experience supporting senior leaders in government, nonprofit, or political environments.
• Familiarity with municipal operations, public meetings, or elected officials.
• Experience coordinating events, run-of-show planning, or public appearances.
• Proficiency with Google Workspace and digital scheduling tools.
• Performs related duties as assigned.

Working Conditions:

Physical: Visual acuity in both eyes, normal color vision, good accommodation and no field deficits; hear in-person, radio and telephone conversations; recognize differences or changes in sound patterns, loudness or pitch; speak audibly and clearly; identify and distinguish smells of different materials; sit or stand for prolonged periods; walk, run, kneel, stoop, crawl and crouch; make precise and coordinated finger, hand and limb movements; maintain uniform, controlled hand-arm posture or movement; lift and carry boxes of evidence and/or supplies (average 50 pounds).

Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.

Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.

Visual Acuity: Have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents and to operate equipment.

Hearing: Hear in the normal audio range with or without correction.