Executive Assistant

Gursey; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

medical/dental/vision insurance

profit-sharing plan contributions

401K match

parental leave

generous PTO

holiday-paid time off

annual ski/camping trip

black-tie holiday party

quarterly departmental mixers (travel;

paid continuing education

Job summary

Gursey | Schneider LLP in Los Angeles, CA seeks an Executive Assistant to support the Audit Practice's operational excellence. The role partners with Audit leadership to coordinate engagement administration, resource planning, and team initiatives, enabling professionals to focus on delivering client service.

The successful candidate will manage the full administrative lifecycle of audit engagements, assist with scheduling, billing workflows, and internal training initiatives, and help maintain

Responsibilities

• Support the full administrative lifecycle of audit engagements from client acceptance through report issuance.
• Prepare engagement letters and related documentation.
• Coordinate conflict checks and client acceptance and continuance procedures.
• Set up new clients and engagements in Aderant.
• Coordinate audit confirmations.
• Monitor and track client PBC requests.
• Format financial statements and audit reports.
• Coordinate report issuance and preparation of bound financial statements.
• Maintain engagement files, electronic workpapers, and client portals.
• Assist with practice scheduling and resource coordination.
• Maintain the audit resource management schedule.
• Coordinate staffing assignments and schedule updates; track PTO, training, and availability.
• Monitor engagement timelines and deadlines.
• Identify scheduling conflicts and recommend solutions.
• Support busy season staffing and capacity planning.
• Prepare workload and utilization reports for leadership.
• Maintain audit playbooks, templates, and standard documentation.
• Coordinate LC Vista and other internal training initiatives.
• Assist with technology implementations and process improvements.
• Maintain operational dashboards and reporting.
• Coordinate team meetings, agendas, and follow up action items.
• Support billing administration and workflow enhancements.
• Track audit quality and SQMS compliance requirements.
• Including engagement quality review needs, independence confirmations, outstanding review notes, required documentation, report release milestones, and archive deadlines.
• Support recruitment, onboarding, and team events.
• Assist with client communications and other practice initiatives.

Job description

Job Title: Executive Assistant

Department: Audit

Position Summary:

The Executive Assistant plays a key role in supporting the operational excellence and continued growth of the Audit Practice. This position partners closely with Audit leadership to coordinate engagement administration, resource planning, practice operations, and team initiatives, enabling professionals to focus on delivering exceptional client service.

Engagement Administration

Support the full administrative lifecycle of audit engagements from client acceptance through report issuance by:

• Preparing engagement letters and related documentation
• Coordinating conflict checks and client acceptance and continuance procedures
• Setting up new clients and engagements in Aderant
• Coordinating audit confirmations
• Monitoring and tracking client Provided By Client (PBC) requests
• Formatting financial statements and audit reports
• Coordinating report issuance and preparation of bound financial statements
• Maintaining engagement files, electronic workpapers, and client portals

Resource Management & Capacity Planning

Assist with practice scheduling and resource coordination by:

• Maintaining the audit resource management schedule
• Coordinating staffing assignments and schedule updatesTracking team PTO, training, and availability
• Monitoring engagement timelines and deadlines
• Identifying scheduling conflicts and recommending solutions
• Supporting busy season staffing and capacity planning
• Preparing workload and utilization reports for leadership

Practice Operations

Support the infrastructure and operational processes that drive an efficient and scalable audit practice by:

• Maintaining audit playbooks, templates, and standard documentation
• Coordinating LC Vista and other internal training initiatives
• Assisting with technology implementations and process improvements
• Maintaining operational dashboards and reporting
• Coordinating team meetings, agendas, and follow up action items
• Supporting billing administration and workflow enhancements
• Tracking audit quality and SQMS compliance requirements, including engagement quality review needs, independence confirmations, outstanding review notes, required documentation, report release milestones, and archive deadlines to help ensure timely compliance throughout each engagement

Team & Practice Development

Contribute to the continued growth and success of the Audit Practice by:

• Coordinating recruiting and interview logistics
• Supporting business development efforts, proposals, and marketing initiatives
• Assisting with onboarding of new team members
• Planning and coordinating team meetings, events, and recognition activities
• Supporting client communications and other practice initiatives as needed

Benefits:

• medical/dental/vision insurance
• profit-sharing plan contributions
• 401K match
• parental leave
• generous PTO
• holiday-paid time off
• annual ski/camping trip
• black-tie holiday party
• quarterly departmental mixers (travel stipend included)
• paid continuing education

About Us:

Gursey | Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with more than 40 years of success in the market. Our firm consists of over 200 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.