Executive Assistant

Gursey | Schneider LLP; Los Angeles (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K match

Parental leave

Generous PTO

Holiday pay

Travel stipend

Continuing education

Job summary

Gursey | Schneider LLP in Los Angeles, CA, seeks an Executive Assistant to support the Audit Practice. This role partners with Audit leadership to coordinate engagement administration, resource planning, and practice operations, enabling professionals to focus on client service.

You will manage engagement letters, conflicts checks, client onboarding, staffing coordination, and billing workflows, while maintaining playbooks, dashboards, and team communications.

Responsibilities

• Preparing engagement letters and related documentation
• Coordinating conflict checks and client acceptance and continuance procedures
• Setting up new clients and engagements in Aderant
• Coordinating audit confirmations
• Monitoring and tracking client PBC requests
• Formatting financial statements and audit reports
• Coordinating report issuance and preparation of bound financial statements
• Maintaining engagement files, electronic workpapers, and client portals
• Maintaining the audit resource management schedule
• Coordinating staffing assignments and schedule updates
• Tracking team PTO, training, and availability
• Monitoring engagement timelines and deadlines
• Identifying scheduling conflicts and recommending solutions
• Supporting busy season staffing and capacity planning
• Preparing workload and utilization reports for leadership
• Maintaining audit playbooks, templates, and standard documentation
• Coordinating LC Vista and other internal training initiatives
• Assisting with technology implementations and process improvements
• Maintaining operational dashboards and reporting
• Coordinating team meetings, agendas, and follow up action items
• Supporting billing administration and workflow enhancements
• Tracking audit quality and SQMS compliance requirements, including engagement quality review needs, independence confirmations, outstanding review notes, required documentation, report release milestones, and archive deadlines to help ensure timely compliance throughout each engagement

Job description

Job Title: Executive Assistant

Department: Audit

Position Summary: The Executive Assistant plays a key role in supporting the operational excellence and continued growth of the Audit Practice. This position partners closely with Audit leadership to coordinate engagement administration, resource planning, practice operations, and team initiatives, enabling professionals to focus on delivering exceptional client service.

Key Responsibilities:

Engagement Administration

• Preparing engagement letters and related documentation
• Coordinating conflict checks and client acceptance and continuance procedures
• Setting up new clients and engagements in Aderant
• Coordinating audit confirmations
• Monitoring and tracking client Provided By Client (PBC) requests
• Formatting financial statements and audit reports
• Coordinating report issuance and preparation of bound financial statements
• Maintaining engagement files, electronic workpapers, and client portals

Resource Management & Capacity Planning

• Maintaining the audit resource management schedule
• Coordinating staffing assignments and schedule updates
• Tracking team PTO, training, and availability
• Monitoring engagement timelines and deadlines
• Identifying scheduling conflicts and recommending solutions
• Supporting busy season staffing and capacity planning
• Preparing workload and utilization reports for leadership

Practice Operations

• Maintaining audit playbooks, templates, and standard documentation
• Coordinating LC Vista and other internal training initiatives
• Assisting with technology implementations and process improvements
• Maintaining operational dashboards and reporting
• Coordinating team meetings, agendas, and follow up action items
• Supporting billing administration and workflow enhancements
• Tracking audit quality and SQMS compliance requirements, including engagement quality review needs, independence confirmations, outstanding review notes, required documentation, report release milestones, and archive deadlines to help ensure timely compliance throughout each engagement

Team & Practice Development

• Coordinating recruiting and interview logistics
• Supporting business development efforts, proposals, and marketing initiatives
• Assisting with onboarding of new team members
• Planning and coordinating team meetings, events, and recognition activities
• Supporting client communications and other practice initiatives as needed

Benefits:

Benefits: G|S offers market-leading benefits, including medical/dental/vision insurance, profit-sharing plan contributions, 401K match, parental leave, generous PTO, and holiday-paid time off. We also offer many fun intangible perks such as our annual ski/camping trip, black-tie holiday party, quarterly departmental mixers (travel stipend included), and paid continuing education

About Us:

Gursey | Schneider LLP is a Top 100 Firm and a 10-time recipient of Inside Public Accounting's Best of the Best Firms, with more than 40 years of success in the market. Our firm consists of over 200 accounting professionals, and our talented people consistently drive the success of our business through thoughtful strategy and creative problem-solving.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

The annual salary target for this job in this market is $85,000 - $100,000. The specific compensation for this role will be determined based on the market demand, education, experience, and skill set of the individual selected for this position.

The compensation above is not representative of an employee's total salary. In addition to income, the following benefits are available: comprehensive medical, dental, and vision insurance, retirement savings, life and disability insurance, profit sharing and 401(k) match, certification incentives, education assistance, referral program, and more.