Executive Assistant

Oguz Law; Los Angeles (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented executive assistant to join its dynamic team. This role offers the opportunity to manage both professional and personal tasks, from scheduling meetings to organizing travel itineraries. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a tech-savvy mindset. With 100% remote work flexibility and a supportive work environment, this position is perfect for those looking to contribute to a multicultural and innovative legal firm while enjoying a balanced work-life dynamic.

Benefits

100% remote work flexibility

Flexible hours

Supportive team environment

Qualifications

• Strong organizational and multitasking skills required.
• Excellent written and verbal communication abilities needed.

Responsibilities

• Manage calendars and schedule meetings efficiently.
• Prepare documents, presentations, and reports.

Skills

Organizational Skills

Multitasking

Written Communication

Verbal Communication

Time Management

Problem Solving

Trustworthiness

Responsiveness

English Proficiency

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Microsoft Office

Google Workspace

Zoom

Slack

Job description

We are OguzLaw, a successful and empowering law firm based in California. We provide services in immigration, personal injury, asylum, corporate, and trademark law in the United States.

As a leading San Francisco Bay Area-based law firm, we cover all cities in California, from Concord and San Jose to Lafayette, San Diego, Los Angeles, and Walnut Creek. Beyond our location, we offer our services on a global scale, reaching clients not only across the United States but also in various international locations.

OguzLaw is focused on making our clients’ American dreams come true with our professional team of nearly 90 experienced legal professionals. As a multicultural and multilingual team, we are committed to supporting our clients through accessible, inclusive, and collaborative legal services. By leveraging technology and innovation in everything we do, we provide efficient and tailored assistance for our clients’ needs.

To define our services, we specialize in helping entrepreneurs and immigrants start and structure successful ventures and support immigrants seeking a fresh start in the U.S. or justice after an injury. Moreover, we handle global hiring and fundraising, assist immigrants in smoothly completing visa processes, and lead business owners in navigating intellectual property matters safely. Committed to forward-looking, results-oriented solutions, we customize our approach to address our client’s unique goals and needs, representing the interests of foreign and domestic businesses, entrepreneurs, investors, and immigrants in the legal environment of the United States.

What you'll do

Professional Tasks:

• Manage calendars and schedule meetings efficiently.
• Handle emails and professional correspondence with prompt follow-ups.
• Prepare documents, presentations, and reports.
• Coordinate with clients and team members.
• Plan and manage business travel itineraries.
• Conduct research and draft professional materials.

Personal Tasks:

• Organize personal schedules and set reminders.
• Pay bills and manage personal finances (if trusted).
• Book appointments (medical, family events, etc.).
• Arrange personal travel and family logistics.
• Coordinate household services (repairs, cleaning, deliveries).

Hybrid Tasks:

• Manage professional and personal to-do lists.
• Plan and organize events (business & personal).
• Run errands or coordinate with service providers as needed.

Qualifications

Key Qualifications:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Effective time management with a focus on meeting deadlines.
• Tech-savvy with proficiency in office software (Microsoft Office, Google Workspace) and virtual communication tools (Zoom, Slack).
• Detail-oriented, proactive problem solver.
• Trustworthy with the ability to handle sensitive information.
• Fast, responsive, and reliable.
• Applicants are required to demonstrate advanced English proficiency by submitting either an IELTS score of 7.0 or above or a TOEFL iBT score of 100 or higher.

Nice-to-Have Skills:

• 2+ years of experience as an executive assistant or in a similar role.
• Basic financial management skills (bill payments, budget tracking).
• Experience in event planning (business/personal).
• Familiarity with personal/family scheduling and logistics.
• Bilingual proficiency (Turkish & English or another language is a plus).

Why Join Us?

• 100% remote work flexibility.
• Flexible hours and a dynamic work environment.
• Be part of a supportive and professional team.