Executive Assistant

Friedman & Fulfrost, LLP; Los Angeles (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) plan with match and profit‑shar

Job summary

F3 Law in Los Angeles, CA is seeking an Executive Assistant who will support Partners and leadership with confidential administrative tasks, document preparation, and calendar management. The role requires strong English communication, meticulous organization, and the ability to coordinate meetings, travel, and invoicing.

You will work closely with attorneys and other staff to ensure smooth operations. This position offers a collaborative environment with competitive benefits and typical law

Qualifications

• 3+ years of on-the-job relevant experience.
• Proficient in English grammar usage, spelling, punctuation, syntax, and legal terminology.
• Proficient in operating office software and equipment including iManage, Juralaw, Microsoft Office, Macros, Coyote, and Case Management.
• Excellent verbal and written communication with superior attention to detail.
• Strong organizational, planning, prioritizing and time management skills.
• Diplomacy, discretion, analytical thinking and problem solving.
• Collaborative attitude with clients and teams.

Responsibilities

• Provides high-level administrative support to Partners and leadership staff.
• Drafts, edits, and finalizes legal correspondence and memoranda; proofreads and redlines documents.
• Develops and maintains databases; screens calls; tracks deadlines; handles confidential information; manages calendars.
• Organizes and coordinates meetings.
• Arranges travel, tracks expenses, and processes expense reports; supports travel logistics.
• May assist attorneys with invoice processing.
• Supports other staff with filing, photocopying or reception relief as requested.
• Uses office equipment and software to accomplish tasks.

Skills

English proficiency

Excellent verbal and written comm.

Organizational skills & time mgmt

Diplomacy & discretion

Interpersonal skills

Tools

iManage

Juralaw

Microsoft Office

Macros

Case Management

Coyote

Job description

We invite you to explore the career opportunities F3 Law has to offer.We are always making room for exceptional talent that elevates our firm and our clients. If you don’t see your “exact” role, please connect through our General Interest links to start a confidential conversation.

Notice to 3rd Party Legal Search Firms & Employment Agencies

Only solicited resumes from legal search firms or recruiting professionals with an executed written agreement are accepted. Legal search firms that wish to work with F3 must contact Amy Mucken, Chief Human Resources Officer, at [e-mail] . Approved agencies are given credentials to submit candidates through F3’s applicant tracking system. Search firms that do not initially introduce candidates as stated or who submit a candidate’s resume for which no position is listed will not be recognized, and F3 will not be obligated to pay the agency’s finder’s fee. Search firms may not post ads or make candidate inquiries for anticipated vacancies unless specifically requested. All content posted should be linked directly to F3’s job board/website.

Position: Executive Assistant

Location: Los Angeles, CA

Job Id: 668

# of Openings: 1

About F3 Law

At F3 Law, we believe that a culture of inclusion and belonging, one of embracing and respecting each other’s differences, strengthens our ability to serve our clients and communities. We are committed to fostering a workplace where individuals of all backgrounds feel valued and appreciated. By bringing together different perspectives and lived experiences, we create better solutions and a more dynamic, thoughtful, and effective team.

F3 Law provides essential legal support to schools, colleges and other public entities, helping them navigate complex legal issues to fulfill their mission of serving students and communities.

Summary

Under the direction of the Firm attorneys, including the Office Managing Partner (OMP), the Executive Assistant is supervised by the Office Manager (OM). This role performs various secretarial duties for attorneys and/or leadership. Requires knowledge of Firm policies, procedures, formats, and specialized terminology. Maintains a working knowledge of the attorney’s area(s) of practice.

Responsibilities

• Provides high-level administrative support and assistance to Partners and / or other assigned leadership staff.
• Drafts, edits, and finalizes legal correspondence and memoranda; proofreads and redlines documents to ensure accuracy of grammar, punctuation, and syntax.
• Develops and maintains databases; creates records, files, and maintains databases; screens and routes incoming calls, mail/inquiries as appropriate; tracks deadlines and deliverables; processes and maintains highly sensitive and confidential information appropriately; maintains calendars, schedules, meetings, and appointments for a number of attorneys, etc.
• Organizes and coordinates meetings.
• Arranges travel arrangements, tracks expenses, and processes expense reports, including advances and payment requests; assists with logistics associated with travel.
• May assist attorneys with invoice processing.
• Assists other secretaries or administrative staff in filing, photocopying, or reception relief as requested by the Office Manager or Attorneys.
• Applies knowledge in using office equipment (e.g., copiers, fax machines, overhead projectors, personal computers, etc.) and relevant software (e.g., DMS, Microsoft Office, Macros, etc.) to accomplish tasks.

*Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years of on-the-job relevant experience.
• Proficient in English grammar usage, spelling, punctuation, syntax, and legal terminology.
• Proficient in skillfully operating computer software applications, including office equipment (e.g., copiers, fax machines, overhead projectors, personal computers, etc.) and relevant software (e.g., iManage, Juralaw, Microsoft Office, Macros, Coyote, Case Management, etc.)
• Excellent verbal and written communication skills with superior attention to detail and accuracy and the ability to organize and express ideas clearly. Active listening skills are required.
• Extremely proficient in organizing, planning, and prioritizing work; critical thinking, coordination, and time management skills are essential.
• Demonstrated ability to use diplomacy and discretion when appropriate, analytical, critical thinking, and problem-solving skills with a results orientation.
• Exceptional interpersonal skills with a demonstrated ability to collaborate across teams and with clients.
• Benefits: F3 Law offers a supportive and intellectually engaging work environment, reasonable work hours, collaborative team support, comprehensive health insurance and other benefits, 401(k) plan with match and profit-sharing contributions.

F3 Law is an equal employment opportunity employer and does not discriminate against applicants or employees because of race, color, religion, national origin, sex, age, citizenship status, various ability status, genetic information, sexual orientation, or gender identity or expression of an otherwise qualified individual, or membership in any other class protected by applicable law. F3 Law hires and promotes individuals based on their qualifications for the job to be filled.

F3 Law seeks to build a culturally diverse staff where differences are valued and respected. Women, minorities, individuals with various abilities, veterans, LGBTQ+ and intersectional individuals are encouraged to apply.