Executive Assistant

voAIce; Los Angeles (CA); On-site; USD 86,000 - 105,000; Full time

Benefits offered by this job

Salary up to $95,000

Career growth opportunities

Job summary

voAIce in Beverly Hills, CA is seeking an Executive Assistant to seamlessly blend professional support with personal assistance for our CEO. You will manage complex calendars, coordinate meetings, and handle confidential communications with grace and discretion.

The role requires superb organization, proactive problem-solving, and the ability to juggle office duties with personal tasks, travel arrangements, and occasional off-hours work.

Qualifications

• Proven experience as an executive assistant supporting C-suite in fast-paced settings.
• Advanced proficiency with Microsoft Teams and Outlook.
• Exceptional organizational abilities and strong prioritization skills.
• Discretion, reliability, and professional demeanor are essential.
• Willingness to work onsite in Beverly Hills, CA, with some after-hours flexibility.

Responsibilities

• Serve as trusted administrative partner, managing complex schedules and confidential communications.
• Coordinate executive-level engagements and meetings, ensuring smooth operations.
• Collaborate on high-level strategic initiatives and special projects.
• Handle personal tasks and errands, coordinating travel and household appointments.
• Support family schedules and occasional off-hours tasks as needed.

Skills

Executive support

Discretion

Organization

Reliability

Onsite readiness

Flexibility

Tools

Microsoft Teams

Outlook

Job description

About voAIce

At voAIce, we’re reshaping the future of the auto and RV dealership industries through cutting-edge, AI-powered technology. Our innovative solutions don't just enhance business—they revolutionize the way dealerships operate. As a rapidly expanding tech company based in the heart of Beverly Hills, we’re dedicated to creating exceptional experiences for our clients and fostering a dynamic, collaborative work environment that empowers our team to excel.

About the Role

We're searching for an Executive Assistant who can seamlessly blend professional expertise with personal support to elevate the effectiveness of our visionary CEO. This role is designed for someone who thrives on meticulous organization, creative problem-solving, and the ability to manage both professional demands and personal tasks with discretion and efficiency.

Stellar communication skills & marketing experience is a plus!

Key Responsibilities

Professional Support

• Serve as a trusted administrative partner, expertly managing complex schedules, prioritizing meetings, and handling confidential communications.
• Proactively coordinate and facilitate executive-level engagements and meetings, ensuring all aspects run smoothly and efficiently.
• Collaborate on high-level strategic initiatives and special projects, showcasing your adaptability and problem-solving skills.

Personal Support

• Efficiently handle personal tasks and errands, including managing household appointments, coordinating deliveries and returns, and running local errands.
• Assist with the coordination of family schedules, managing personal appointments and travel plans, ensuring harmony between professional and personal commitments.

Qualifications

• Proven experience as an executive assistant, ideally supporting high-level executives in fast-paced environments.
• Advanced proficiency in Microsoft Teams and Outlook.
• Exceptional organizational abilities, capable of managing intricate tasks and shifting priorities with ease.
• A warm, engaging personality combined with a high degree of discretion, reliability, and professionalism.
• Must have reliable transportation for personal errands and flexibility in managing occasional off-hours tasks.
• Available to work onsite in Beverly Hills, CA, Monday-Friday, 8:00 AM-6:00 PM, with weekend flexibility, occasional travel required.

Perks and Benefits

• Competitive salary: up to $95,000 (based on experience)
• Vibrant, engaging, and supportive work culture with opportunities for career advancement