Executive Assistant

Outpostspace; Los Angeles (CA); On-site; USD 85,000 - 125,000; Full time

Benefits offered by this job

Equity participation

Performance-based bonuses

Medical, dental, vision insurance

401(k) with company match

Paid time off

Catered lunch, snacks, and coffee

Job summary

Outpostspace in Playa Vista is seeking an Executive Assistant to support our President. This role ensures calendars, travel, and communications run smoothly, enabling leadership focus on strategic priorities.

You’ll manage inboxes, draft emails, coordinate meetings, and prepare briefing materials. The ideal candidate is highly organized, discreet, tech-fluent, and able to navigate fast-paced, cross-functional work.

Qualifications

• Proven experience supporting senior executives or founders.
• Excellent written and verbal communication.
• Highly organized with strong problem-solving skills.
• Calm under pressure and able to manage competing priorities.
• Tech-fluent: Microsoft Office, AI tools (Claude, ChatGPT, etc).
• Professional presence and emotional intelligence—interacting well with high-level partners.
• Discretion and handling sensitive information.
• Willing to do whatever it takes to keep things running smoothly.
• Able to work on-site in Playa Vista five days per week.

Responsibilities

• Full ownership of scheduling and calendars for the President, coordinating meetings with attention to detail.
• Daily briefings and nudges to keep the President informed of day and week plans.
• Inbox management with a goal of inbox zero.
• Editing and drafting external emails, notes, and memos.
• Escort executives to calls/meetings and keep them on schedule.
• Track follow-ups, priorities, and action items.
• Lead logistics for key meetings and events, draft agendas and coordinate attendees.
• Prepare digital briefing books (bios, logistics, talking points).
• Conduct research and prepare background materials.
• Proofread presentations and documents for accuracy.
• Book travel and itineraries.
• Submit and track expense reports.
• Be available outside standard hours for urgent needs.
• Support reception duties including greeting guests and visitor logistics.

Skills

Executive support

Communication

Organization

Discretion

Problem-solving

AI tools

On-site availability

Tools

Microsoft Office

AI tools (Claude, ChatGPT)

Job description

Executive Assistant

Location: Playa Vista, California (in-person, five days per week)

Outpost is pioneering Earth return logistics for space. We're building vehicles that can return payloads from orbit safely and precisely—enabling faster space-based manufacturing, global delivery, and entirely new capabilities in the space economy. Our spacecraft is already backed by the U.S. government with multiple missions ahead. We’re a mission-focused team, building with urgency, grit, and care for the work we do and the people we do it with.

We are looking for a high-performing Executive Assistant to support our President. This is a key role that ensures their days run efficiently, that they stay focused on top priorities, and that the details—both big and small—are handled with care and precision. You’ll be central to the flow of communication, planning, and execution, and your work will directly impact the pace and quality of leadership at the company.

You're the person who keeps everything running smoothly—anticipating needs, solving problems before they arise, and making life easier for the people you support. You’re highly organized, situationally aware, and know how to read the room. Whether it’s securing a last-minute meeting link or managing travel details down to the minute, you move with precision, confidence, and care.

You take pride in doing things right the first time, seeing things through, and staying ahead of the curve. You’re comfortable shifting between strategic planning and hands-on tasks, and nothing falls through the cracks on your watch. You bring calm to chaos, clarity to clutter, and you’re the person people rely on when things really matter.

We believe in recognizing great work and will value yours—your contributions won’t go unnoticed. Our President is a hands-on leaders who deeply appreciate reliability, thoughtfulness, and strong execution.

We welcome applicants with a range of educational and professional backgrounds. Whether you’ve come up through traditional roles or taken a more unconventional path, what matters most to us is your judgment, follow-through, and work ethic.

Responsibilities

Support the President with:

• Full ownership of scheduling and calendars—coordinating internal and external meetings with attention to detail and context
• Keeping the President informed of their day, their week, and what’s coming—daily briefings (evening summaries for the next day), and nudges as needed
• Supporting inbox management with a goal of inbox zero
• Editing and drafting external emails, notes, and memos
• Escorting executives to calls/meetings and ensuring they stay on schedule—adjusting plans in real time when needed
• Tracking follow-ups, priorities, and action items
• Leading logistics for key meetings and events—drafting agendas, confirming attendees, reserving space, coordinating with Ops and IT
• Preparing digital briefing books (bios, logistics, talking points)
• Conducting research and preparing background materials
• Proofreading presentations and documents for accuracy and polish
• Booking travel, including flights, lodging, ground transport, and itineraries
• Submitting and tracking expense reports
• Being available outside standard office hours for urgent or time-sensitive needs
• Support reception-related duties including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience

Qualifications

• Proven experience supporting senior executives or founders
• Excellent written and verbal communication
• Highly organized with strong problem-solving skills
• Calm under pressure and comfortable managing competing priorities
• Tech-fluent: Microsoft Office, AI tools (Claude, ChatGPT, etc), and more
• Professional presence and emotional intelligence—able to interact well with high-level partners and internal teams
• Comfortable with discretion and handling sensitive/confidential information
• Willing and able to do whatever it takes—big or small, glamorous or not—to keep things running smoothly
• Able to exercise sound judgment, take initiative, and complete tasks independently with minimal oversight
• Able to work on-site in Playa Vista five days per week

Compensation & Benefits

• $85,000–$125,000 annual salary. Salary may vary based on experience.
• Equity participation
• Performance-based bonuses
• Medical, dental, and vision insurance
• Short- and long-term disability insurance
• Life Insurance
• 401(k) with company match
• Paid time off
• Catered lunch, snacks, and coffee

You must be a U.S. citizen or lawful permanent resident of the U.S., a protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain authorization from the U.S. Department of State.