Executive Assistant

Station Casinos; Las Vegas (NV); On-site; USD 55,000 - 85,000; Full time

Job summary

Station Casinos in Las Vegas is seeking an experienced executive assistant to efficiently manage complex scheduling, prepare confidential correspondence, arrange detailed travel plans, and coordinate meetings with vendors and technology setups.

You will support senior leadership, draft clear business communications, maintain discretion, work independently, and manage special projects, ensuring readiness and cross-department alignment.

Qualifications

• Experience supporting senior executives.
• Ability to handle confidential information.
• Strong written business communication.
• Proactive problem solving and project coordination.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage complex scheduling and calendars.
• Prepare confidential correspondence and travel arrangements.
• Research and follow up on incoming issues and concerns.
• Coordinate meetings, venues and vendor management (including technology).
• Draft emails, letters and reports with clear business writing.
• Establish and maintain trusted relationships with senior executives and cross‑department teams.
• Support special projects and anticipate organizational needs.

Skills

Calendar management

Travel planning

Confidentiality

Executive support

Business writing

Job description

Description:

• Efficiently manage complex scheduling and calendars. Composing and preparing highly confidential correspondence, arranging detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings.
• Handle highly confidential and sensitive information with the utmost discretion, ensuring confidentiality on all matters.
• Researches, prioritises and follows-up on incoming issues and concerns. Determining appropriate course of action, referral or response after consultation.
• Prepare background information, agendas and supporting documents for scheduled meetings, functions and engagements, anticipating information needs and ensuring readiness. Responsible for coordinating conference room reservations, meeting set-up and implementation (including technology) and vendor management.
• Prioritise and coordinate communication and initiatives among senior leadership, executive committee members, and other departments across the organization.
• Drafts emails, letters, reports, memorandums and other documents with clear and concise business writing is essential, including strong business acumen and effective communication skills either digitally, over the phone or in-person.
• Establish and maintain trusted relationships with senior executives and team members across the organization.
• Work independently with minimal guidance, exercising sound judgment and anticipating departmental needs.
• Manage a variety of special projects.