Executive Assistant

Lake Health District; Lakeview (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

Lake Health District in Lakeview, Oregon is seeking a Senior Administrative Assistant to provide clerical and administrative support across the organization, exercising initiative and accuracy.

You will assist executive staff, prepare reports, minutes, budgets, and maintain HIPAA-compliant records while coordinating with other clerical personnel.

The role requires five years of experience, strong communication, and the ability to work independently in a fast-paced hospital environment.

Qualifications

• Two years of college or technical education required; degree preferred.
• Minimum five years of administrative assistant experience.
• Experience supporting executive staff; hospital experience preferred.
• Ability to work with little supervision and maintain confidentiality.

Responsibilities

• Provide clerical and administrative support with independence.
• Coordinate work of other clerical staff when needed.
• Draft reports, letters, minutes, budgets, and related materials.
• Maintain privacy and HIPAA compliance; demonstrate professionalism.
• Multi-task with strong attention to detail in a hospital setting.

Skills

Administrative skills

Organizational skills

Proficient computer skills

Drafting documents

Interpersonal skills

HIPAA compliance

Microsoft Office

Education

Two years of college or technical education

College degree preferred

Tools

Microsoft Office

Job description

Description

Position Details

Full Time, Salaried, Non-exempt.

Position Summary:

The Senior Administrative Assistant provides clerical and administrative assistance requiring independent initiative and overall knowledge of the organization's operations and responsibilities. May direct and/or coordinate the work of other clerical support.

Requirements

Education:

Two years of college or technical education required and/or college degree preferred. Education requirements may be waived based on qualified experience and skill levels.

Experience:

Minimum five (5) years of administrative assistant experience, preferred. Experience working for/with executive-level staff members required and other leadership. Previous experience providing support to upper management & related skills required for education waiver. Previous experience in hospital setting preferred.

Job Knowledge & Skills:

Must be able to work with little or no supervision, and have the ability to make good decisions. Excellent administrative, and organizational skills, composition, spelling, and punctuation skills are critical. Proficient computer skills. Must be able to draft reports, letters, minutes, budgets, and other materials with minimal or no supervision. Must be personable, work well with others, respect an employee's rights to privacy, follow LHD Code of Conduct, all policies, including HIPAA. Must have a positive attitude, be able to multi-task and pay close attention to details, and be able to act in a professional manner, with excellent public relations skills. Must follow dress code policy and conduct themselves in professional manner at all times.

Employment Requirements:

Applicants must be legally authorized to work in the United States.

Subject to satisfactory adjudication of background investigation and/or fingerprint check.

Successful completion of 500-hour probationary period.

Criminal background check and pre-employment drug screen required upon conditional job offer.

Disclaimer:

If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active-duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.

If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.

Lake Health District is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. Employment decisions are made without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or veteran status, sexual orientation, genetic information or any other classification protected by law. All employment requirements mandated by local, state, and federal regulations will be observed.