Executive Assistant

SWLA Center for Health Services; Lake Charles (LA); On-site; USD 50,000 - 75,000; Full time

Job summary

SWLA Center for Health Services in Lake Charles seeks an Executive Assistant to the CEO to act as the primary contact for the CEO and senior leaders. You will manage calendars, arrange meetings, and ensure timely, accurate information flow to keep the executive team aligned.

The role requires discretion, initiative, and strong MS Office skills, with 2–5 years of EA experience and a Bachelor’s degree in Business or Healthcare Administration.

Qualifications

• Bachelor's degree in Business Administration or Healthcare Administration required or preferred.
• Professional development courses in health care management required.
• 2–5 years of executive assistant level experience.
• Knowledge of Community Health Centers preferred, but not required.
• Ability to schedule and monitor CEO priorities and deadlines.
• Knowledge of the policies and procedures of a clinic and health system helpful.
• Strong initiative, judgment, and discretion in handling confidential information.
• Excellent written and verbal communication with executives, staff, clients and external partners.

Responsibilities

• Act as the point of contact for the CEO and executives.
• Manage the CEO's calendars and set up meetings.
• Coordinate information flow and perform administrative tasks.
• Support the CEO and senior-level managers.

Skills

Executive support experience

Calendar management

Discretion and judgement

Interpersonal communication

Office software proficiency

Education

Bachelor's degree in Business Administration or Healthcare Administration

Professional development courses in health care management

Tools

MS Office Suite proficiency

Job description

SWLA CENTER FOR HEALTH SERVICES

JOB DESCRIPTION

JOB TITLE: Executive Assistant to the Chief Executive Officer

DEPARTMENT: Administration

SUPERVISED BY: Chief Executive Officer

SUMMARY:

Acting as the point of contact for the CEO and among executives, employees, clients and other external partners. Managing information flow in a timely and accurate manner. Managing the CEO executives' calendars and set up meetings and the like. Perform a variety of administrative tasks and support the CEO and our company's senior-level managers.

EDUCATION, TRAINING AND EXPERIENCE:

• 1. Business Administration or Healthcare Administration preferred. Bachelors required.
• 2. Professional development courses in health care management required.
• 3. Two to five years of executive assistant level experience.
• 4. Knowledge of Community Health Centers preferred, but not required.
• 5. Knowledge of the principles and practices of community health planning and management sufficient to assist executives in scheduling and monitoring schedules as needed.
• 6. Knowledge of the purpose, organization and policies of the community's health system sufficient to interact with health care executives.
• 7. Knowledge of the policies and procedures of a clinic sufficient to ensure executive organizational awareness.
• 8. Knowledge of computer programs and applications. MS Office Suite proficient
• 9. Skill in exercising a high degree of initiative, judgment, discretion and decision-making to achieve organizational executive objectives.
• 10. Skill in analyzing situations accurately and taking effective action.
• 11. Skill in establishing and maintaining effective working relationships with CEO and executive team.
• 12. Skill in exercising judgment and discretion in developing, applying, interpreting and coordination departmental policies and procedures.
• 13. Ability to assume responsibility and exercise authority over assigned work functions.
• 14. Ability to establish and integrate CEO organizational priorities and deadlines.
• 15. Ability to prepare comprehensive CEO reports and presentations.