Executive Assistant

Ivy Hospitality; Indianapolis (IN); Vor Ort; USD 80.000 - 120.000; Vollzeit

Zusammenfassung

Ivy Hospitality in Indianapolis seeks an Executive Assistant to the CEO to safeguard the leader’s time and amplify impact in a fast-growing hospitality organization. You will manage priorities, briefings, and communications to ensure the CEO can focus on strategic initiatives.

You will coordinate complex schedules, travel, and board-level materials, partnering with senior leaders to drive efficiency, discretion, and seamless execution of the CEO’s agenda.

Qualifikationen

• 5+ years of executive support experience, ideally in hospitality or fast-growth settings.
• Exceptional organizational skills with the ability to manage shifting priorities.
• Strong written and verbal communication with senior executives and stakeholders.
• High level of discretion and confidentiality in handling sensitive matters.
• Proficiency with Microsoft Office and travel/expense management systems.
• Willingness to travel up to 20% as needed for meetings and events.

Aufgaben

• Manage access to the CEO’s time, prioritizing requests and alignment with objectives.
• Coordinate complex schedules, meetings, and engagements for maximum focus.
• Maintain clear communication between CEO, leadership, and stakeholders.
• Prepare executive-ready materials reflecting the CEO’s voice and brand.
• Anticipate information and resource needs for meetings and decisions.
• Track CEO commitments and ensure follow-through with internal/external parties.
• Coordinate domestic and international travel with foresight and agility.
• Handle confidential information with discretion and integrity.
• Collaborate with senior leaders to coordinate CEO-led initiatives and events.
• Identify ways to improve workflows and executive office efficiency.
• Monitor industry developments relevant to the CEO’s priorities.
• Build strong working relationships with internal and external stakeholders.

Kenntnisse

Executive support

Hospitality experience

Calendar management

Travel coordination

Stakeholder communication

Discretion & confidentiality

Tools

Microsoft Office

Travel & expense systems

Jobbeschreibung

Position Summary

The Executive Assistant to the CEO plays a pivotal role in supporting a leader driving a fast-growing hospitality organization. This is a high-trust, high-impact position for someone who thrives on keeping a senior executive focused, prepared, and able to lead at the highest level. The role blends high-level administrative excellence with strategic awareness, ensuring the CEO’s priorities, relationships, and commitments are executed seamlessly in a fast-paced environment.

• Manage access to the CEO’s time, making thoughtful decisions about priorities, reviewing requests, and ensuring alignment with organizational objectives
• Orchestrate complex schedules, meetings, and engagements to maximize the CEO’s focus on high-impact initiatives
• Maintain clear, consistent communication between the CEO, the leadership team, and key stakeholders, ensuring follow-through on commitments
• Prepare executive-ready materials including briefings, presentations, and correspondence that reflect the CEO’s voice and the company’s brand
• Anticipate information and resource needs for meetings, ensuring the CEO is fully prepared to make informed decisions
• Track and follow through on CEO commitments, ensuring deliverables from internal and external parties are met on time
• Coordinate complex domestic and international travel with foresight, agility, and attention to detail, adapting quickly when plans change
• Handle sensitive, confidential, and business-critical information with the highest level of discretion and integrity
• Collaborate closely with senior leaders and teams across the organization to coordinate CEO-led initiatives, events, and engagements
• Identify opportunities to improve workflows, streamline processes, and enhance the efficiency of the executive office
• Maintain awareness of company and industry developments relevant to the CEO’s priorities, surfacing key insights when appropriate
• Build and maintain strong working relationships with internal and external stakeholders, ensuring interactions with the CEO’s office are handled with professionalism and care
• Support strategic offsites by preparing materials, coordinating logistics, and tracking follow-up actions

Qualifications

• 5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environment
• Exceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities
• Strong written and verbal communication skills with a professional presence and ability to interact effectively with senior executives and stakeholders
• High level of discretion and confidentiality in handling sensitive business matters
• Proficiency in Microsoft Office Suite and other productivity tools; experience with travel and expense management systems preferred
• Proven ability to anticipate needs, solve problems proactively, and drive efficiency in executive operations
• Ability to travel up to 20% as needed for executive meetings, corporate events, and business engagements.