Executive Assistant

Aspen Technology, Inc.; Houston (TX); Hybrid; USD 80,000 - 110,000; Full time

Job summary

AspenTech is seeking an experienced Executive Assistant to support the Chief Revenue Officer in a fast-paced, global environment. This role requires handling confidential information with discretion, managing priorities, and maintaining high professionalism across internal and external stakeholders.

The position supports an executive team in a hybrid, global setting with calendar, travel, and meeting coordination, as well as document preparation and back-up coverage for other staff.

Qualifications

• 5+ years' experience supporting executive level management in a corporate environment.
• Strong written and verbal communication in English.
• Experience coordinating complex calendars across multiple time zones.

Responsibilities

• Manage complex calendar arrangements for executives across time zones.
• Coordinate travel (US and international) including visas, flights, hotels, and expenses.
• Draft, review, and format presentations and documents; prepare spreadsheets.

Skills

Executive support

Calendar management

Travel coordination

Presentation prep

Communication skills

Discretion

Multitasking

Organizational skills

Education

High School diploma

Associate degree

Tools

Microsoft 365

Workday

Oracle

Job description

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways - from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

AspenTech is seeking an experienced, driven Executive Assistant to support our Chief Revenue Officer in a fast-paced, global environment. This high-impact role calls for an accomplished Executive Assistant who will apply their expertise to manage a broad range of administrative responsibilities and enable the efficiency and effectiveness of the leader they support.

Success in this role requires flexibility, sound judgment, and the ability to manage multiple competing priorities and deadlines. You will bring exceptional attention to detail, strong communication skills, and a consistently high level of professionalism when working with internal and external stakeholders. As a proactive self-starter, you will take ownership of your work and ensure activities are completed with quality and timeliness.

Your Impact

• Undertake administrative activities and projects that require confidentiality, discretion, and independent judgement.
• Proactively support Executives to assist in and in support of their productivity. Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive's time.
• Manage complex calendar arrangements for Executive team members, spanning multiple time zones and countries, including teleconference meetings, planning, etc.
• Coordinate travel arrangements for both U.S. and international trips, to include Visas, flights, hotel, ground transportation, as well as processing travel and expenses.
• Organize meetings including scheduling dates/times, room reservations, and agenda development.
• Ensure Executive team members have all necessary information for meetings, i.e., synthesize and prepare relevant documentation, coordinate agenda items, etc.
• Comfortable coordinating Executive and C-Suite meetings and on-site visits.
• Draft, review, make edits to and format presentations and documents; prepare spreadsheets.
• General administrative support including telephone screening, printing, copying, and responding to routine inquiries.
• Providing back-up coverage for other administrative staff.
• Any other duties as required by the Executive Team member and other leaders.

What You'll Need

• 5 or more years' experience supporting Executive level management in a C-level corporate environment.
• High School diploma required, Associate's or additional degrees a plus.
• Experience working with Microsoft 365 and the full office suite, AI, and other technologies such as Workday and Oracle.
• Proactive with strong organizational skills; must be able to set priorities and work independently.
• Demonstrated ability to effectively meet deadlines in a fast-paced environment with a multitude of competing priorities.
• Exceptional English verbal and written communication skills.
• Manage a demanding workload and balance self-managed tasks/projects along with management support needs.
• Demonstrated discretion, sound judgment, and integrity when handling highly confidential and sensitive information.
• Thoroughness and follow-through.
• A good team player with ability to interact effectively with Executives and employees at all levels.
• Self-starter with strong sense of ownership and pride in your work.

Work Location

AspenTech has a global hybrid workplace for most of our roles. Employees are expected to work in the office 4 days per week and may work remotely 1 day per week, unless the employee has a reasonable accommodation or other approved exception to the hybrid workplace schedule. This role follows our 4-1 hybrid model and is based in Houston, TX.

Work Authorization

AspenTech will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F-1(including those with OPT or CPT) , H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.