Executive Assistant

AspenTech Corporation; Houston (TX); Hybrid; USD 70,000 - 110,000; Full time

Job summary

AspenTech is seeking an experienced Executive Assistant to support our Chief Revenue Officer in a fast-paced, global environment. The role requires exceptional professionalism, attention to detail, and the ability to manage confidential information across multiple time zones.

Work is in a global hybrid setup based in Houston, TX; you will coordinate complex calendars, travel, and meetings, and prepare presentations while supporting the broader executive team.

Qualifications

• 5 or more years’ experience supporting Executive level management in a C-level corporate environment.
• High School diploma required; Associate’s or additional degrees a plus.
• Experience working with Microsoft 365 and the full Office suite, AI, and other technologies such as Workday and Oracle.
• Proactive with strong organizational skills; must be able to set priorities and work independently.
• Demonstrated ability to meet deadlines in a fast-paced environment with multiple competing priorities.
• Exceptional English verbal and written communication skills.
• Manage a demanding workload and balance self‑managed tasks/projects along with management support needs.
• Demonstrated discretion, sound judgment, and integrity when handling confidential information.
• Thoroughness and follow‑through.
• A good team player with ability to interact effectively with Executives and employees at all levels.
• Self‑starter with strong sense of ownership and pride in your work.

Responsibilities

• Manage complex calendar arrangements for Executive team members across time zones.
• Coordinate travel arrangements for US and international trips, including visas, flights, hotels and expenses.
• Organize meetings with scheduling, room reservations and agenda development.
• Draft, review, edit and format presentations and documents; prepare spreadsheets.
• General administrative support and back‑up coverage for others.
• Other duties as required by the Executive Team.

Skills

Executive support

Calendar management

Communication skills

Prioritization

Organizational skills

Discretion

Self-starter

Education

High School diploma

Associate degree

Tools

Microsoft 365

Office suite

AI tools

Workday

Oracle

Job description

The driving force behind our success has always been the people of AspenTech. What drives us, is our aspiration, our desire and ambition to keep pushing the envelope, overcoming any hurdle, challenging the status quo to continually find a better way. You will experience these qualities of passion, pride and aspiration in many ways — from a rich set of career development programs to support of community service projects to social events that foster fun and relationship building across our global community.

The Role

AspenTech is seeking an experienced, driven Executive Assistant to support our Chief Revenue Officer in a fast-paced, global environment. This high-impact role calls for an accomplished Executive Assistant who will apply their expertise to manage a broad range of administrative responsibilities and enable the efficiency and effectiveness of the leader they support. Success in this role requires flexibility, sound judgment, and the ability to manage multiple competing priorities and deadlines. You will bring exceptional attention to detail, strong communication skills, and a consistently high level of professionalism when working with internal and external stakeholders. As a proactive self-starter, you will take ownership of your work and ensure activities are completed with quality and timeliness. Your Impact Undertake administrative activities and projects that require confidentiality, discretion, and independent judgement. Proactively support Executives to assist in and in support of their productivity. Anticipate issues and initiate appropriate action to ensure the most effective use of the Executive’s time. Manage complex calendar arrangements for Executive team members, spanning multiple time zones and countries, including teleconference meetings, planning, etc. Coordinate travel arrangements for both U.S. and international trips, to include Visas, flights, hotel, ground transportation, as well as processing travel and expenses. Organize meetings including scheduling dates/times, room reservations, and agenda development. Ensure Executive team members have all necessary information for meetings, i.e., synthesize and prepare relevant documentation, coordinate agenda items, etc. Comfortable coordinating Executive and C‑Suite meetings and on‑site visits. Draft, review, make edits to and format presentations and documents; prepare spreadsheets. General administrative support including telephone screening, printing, copying, and responding to routine inquiries. Providing back‑up coverage for other administrative staff. Any other duties as required by the Executive Team member and other leaders.

What You’ll Need

• 5 or more years’ experience supporting Executive level management in a C-level corporate environment.
• High School diploma required, Associate’s or additional degrees a plus.
• Experience working with Microsoft 365 and the full office suite, AI, and other technologies such as Workday and Oracle.
• Proactive with strong organizational skills; must be able to set priorities and work independently.
• Demonstrated ability to effectively meet deadlines in a fast-paced environment with a multitude of competing priorities.
• Exceptional English verbal and written communication skills.
• Manage a demanding workload and balance self‑managed tasks/projects along with management support needs.
• Demonstrated discretion, sound judgment, and integrity when handling highly confidential and sensitive information.
• Thoroughness and follow‑through.
• A good team player with ability to interact effectively with Executives and employees at all levels.
• Self‑starter with strong sense of ownership and pride in your work.

Work Location: AspenTech has a global hybrid workplace for most of our roles. Employees are expected to work in the office 4 days per week and may work remotely 1 day per week, unless the employee has a reasonable accommodation or other approved exception to the hybrid workplace schedule. This role follows our 4-1 hybrid model and is based in Houston, TX.

Work Authorization

AspenTech will only employ those who are legally authorized to work in the United States. This is not a position for which sponsorship will be provided. Individuals with temporary visas such as E, F‑1(including those with OPT or CPT) , H‑1, H‑2, L‑1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.

AspenTech is a global software leader helping industries meet the increasing demand for resources from a rapidly growing population in a profitable and sustainable manner. Our Digital Grid Management software suite, including AspenTech OSI products, helps power and utilities companies achieve superior real‑time control, optimization and management for exceptional performance of complex energy networks. If you're looking to make a difference every day and push the limits of performance, AspenTech is doing things no one else thought was possible. As a leading industrial software partner, we help companies all over the world run safer, greener, longer and faster.

With over 3700 employees and more than 60 global locations, AspenTech is meeting today's sustainability and business challenges head‑on with unmatched expertise, cutting‑edge AI‑powered technology and a passion to innovate.

AspenTech is an Equal Opportunity/Affirmative Action employer. AspenTech does not discriminate against employees or applicants on the basis of age, race, color, religion, creed, ancestry, sex, sexual orientation, gender identity or expression, pregnancy or related conditions, marital status, familial status, national origin, disability, medical condition, genetic information, citizenship, military service or protected Veteran Status or any other basis protected by applicable federal, state, or local law.

Reasonable Accommodation

We will provide reasonable accommodations to qualified individuals who have a disability or sincere religious reasons to request accommodation, when necessary to enable the individual to participate in the job application or interview process. If you wish to request an accommodation, please contact us at [e-mail].

GDPR Privacy Notice

AspenTech collects a range of personal information during the recruitment process. This may include the following personal or special categories of personal data: recruitment information such as your application form and resume, references, qualifications and membership of any professional bodies and details of any pre‑employment assessments; your contact details and date of birth; your gender; your marital status and family details; your identification documents including passport and driver's license and information in relation to your immigration status and right to work with us; information about your contract of employment (or services) including start and end dates of employment, role and location, working hours, details of promotion, salary (including details of previous remuneration), pension, benefits, and holiday entitlement; your racial or ethnic origin; any criminal convictions and offences.

AspenTech Security and Privacy Policy Plan Participants Enrolled in the AspenTech US Medical Plans: The Transparency in Coverage Final Rules require certain group health plans to disclose on a public website information regarding in‑network provider rates and historical out‑of‑network allowed amounts and billed charges for covered items and services in two separate machine‑readable files (MRF’s). The MRF’s for the benefit package options under AspenTech’s US Employee Benefit Plan are linked below: Transparency in Coverage Rule - Machine Readable Files Transparency In Coverage Rule And Consolidated Appropriations Act Overview and FAQS