Executive Assistant

Brown & Brown; Houston (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health Benefits

401k Plan

Paid Time Off

Mental Health Support

Employee Discounts

Tuition Reimbursement

Student Loan Assistance

Job summary

Brown & Brown Insurance in Houston, TX is seeking an Executive Assistant to support senior leadership. You will manage calendars, travel, and communications, draft presentations and reports, and coordinate internal and external events with discretion and integrity.

The role requires excellent organizational skills, 3+ years of executive support experience, and proficiency with Microsoft Office 365. Prior AMS360 exposure is a plus; you will work closely with leadership to ensure seamless

Qualifications

• 3+ years of experience as an Executive Assistant.
• Insurance industry knowledge is a plus.
• Proficiency with Microsoft Office 365.
• AMS360 experience or ability to learn quickly.
• Excellent customer service and professional demeanor.

Responsibilities

• Serve as the primary contact between leadership, sales teams, customers, carriers, vendors and internal stakeholders.
• Manage executive calendar, travel, meetings and communications.
• Create presentations, reports and business correspondence with autonomy.
• Coordinate events end to end — logistics, vendors, travel, registrations, engagement.
• Track projects, licenses, expenses and budgets with accuracy.
• Prepare reports and financial records with confidentiality.
• Manage office hospitality and employee appreciation.
• Balance competing priorities and special projects with sound judgment.

Skills

Calendar management

Travel coordination

Email management

MS Office 365

Customer service

Discretion

Tools

AMS360

PowerPoint

Job description

Executive Assistant — Brown & Brown Insurance

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations.

About the opportunity

Brown & Brown Insurance is looking for a sharp, highly organized Executive Assistant to support the Profit Center Leader at our Houston, TX office. As one of the largest insurance brokerages in the country — publicly traded, with a nationwide footprint — we've kept an entrepreneurial, locally-driven culture where your work is visible and your judgment matters.

If you're the person who anticipates the need before it's spoken, keeps a dozen plates spinning without dropping one, and treats confidentiality as second nature, we'd love to meet you.

What you'll do

• Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders
• Manage the executive's calendar, travel, meetings, and communications
• Create presentations, reports, and business correspondence with a high degree of autonomy
• Coordinate customer, sales, and internal events end to end — logistics, vendors, catering, travel, registrations, recognition programs, and employee engagement
• Track projects, milestones, licenses, certifications, expenses, and budgets
• Prepare and analyze reports, expense documentation, and financial records with strict accuracy and confidentiality
• Manage office hospitality and employee appreciation initiatives
• Independently juggle competing priorities and special projects, exercising sound judgment throughout

What we're looking for

• 3+ years of experience as an Executive Assistant preferred
• A basic understanding of insurance and business terminology is a plus
• Proficiency with Microsoft Office 365 (Word, Excel, Outlook)
• AMS360 experience, or the ability to pick up new software quickly
• Excellent customer service, interpersonal, and telephone skills
• A high level of discretion and a professional, courteous demeanor

The details

• Discretionary Time Off (DTO)

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more.