Executive Assistant

EVONA; Hauppauge (NY); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Equity potential

Employer-paid health & dental

401(k) match

3 weeks PTO

Hybrid work model

Job summary

EVONA seeks an Executive Assistant in Hauppauge, Long Island, with hybrid work (3 days onsite, 2 remote). You’ll support executives, manage calendars, handle customer emails, and assist finance, HR, and operations. Experience with QuickBooks and MS Office is valuable, and aerospace or finance exposure helps.

This early-career-friendly role offers equity potential and health benefits. You’ll collaborate across departments, contribute to process improvements, and help drive efficiency using modern

Qualifications

• Proactive, takes ownership and follows through.
• Highly organized with strong attention to detail.
• Excellent communication across teams and with stakeholders.
• Able to manage multiple tasks in a fast-paced environment.
• Familiarity with finance/admin tools and processes.
• Experience in finance or aerospace is a plus.

Responsibilities

• Executive support, calendar management, and admin tasks.
• Manage customer emails, follow-ups, and light lead gen.
• Support accounts payable/receivable via QuickBooks.
• Work across Excel, PowerPoint, Outlook and Office.
• Assist HR/hiring admin using Gusto.

Skills

Proactive mindset

Strong organizational skills

Attention to detail

Excellent communication

Tools

QuickBooks

Gusto

Excel

PowerPoint

Outlook

LinkedIn

Job description

Hauppauge, Long Island, NY | Hybrid, 3 days onsite

We’re working with a growing cybersecurity company operating within the space industry that is looking for an Executive Assistant to join its team in Long Island.

This isn’t a traditional EA role. You’ll work across executive support, finance administration, customer communication, HR and wider business operations, so we’re looking for someone who takes real ownership of their work and enjoys getting things done.

What you’ll be doing

• Executive support, calendar management and general administration
• Managing customer emails, follow-ups and some light lead generation
• Supporting accounts payable and receivable through QuickBooks
• Working across Excel, PowerPoint, Outlook and Microsoft Office
• Supporting HR and hiring administration through Gusto
• Assisting with LinkedIn and social media activity
• Using tools including ChatGPT and Microsoft Copilot to work efficiently

What we’re looking for

• Ideally 1-2 years of professional experience
• Previous accounts payable and receivable experience
• Experience using QuickBooks
• Confident with Excel, PowerPoint, Outlook and digital tools
• Highly organised, diligent and detail-oriented
• Proactive mentality with strong follow-through
• Someone who genuinely cares about the quality of their work
• Finance or aerospace experience would be particularly relevant
• Able to commute to Hauppauge three days per week

Package

• Potential equity
• 100% employer-paid health and dental
• 3.5% 401(k) match
• 3 weeks PTO, increasing with tenure
• Hybrid working, 3 days onsite and 2 remote

This is a great opportunity for an early-career professional who wants exposure to multiple areas of a growing business while working within the space and cybersecurity sector.