Executive Assistant

Merit Health Wesley; Hattiesburg (MS); On-site; USD 42,000 - 54,000; Full time

Job summary

Merit Health Wesley is seeking an Executive Assistant to provide comprehensive administrative support to department leaders. The role will manage calendars, schedule meetings, coordinate travel, and prepare materials for meetings while handling confidential information with professionalism.

This position requires strong organizational and communication skills, experience in healthcare settings, and the ability to liaise effectively with staff and external stakeholders to support operational

Qualifications

• Associate degree in Business Administration, Healthcare Administration, or related field preferred.
• 3-5 years of administrative or executive support experience required.
• Experience in a healthcare or facility setting preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel for department leaders.
• Organizes and prepares for meetings, drafts agendas, compiles materials, records and distributes minutes.
• Maintains organized systems for documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs for smooth workflow.
• Communicates policy and procedural updates to staff.

Skills

MS Office

Organizational skills

Communication skills

Attention to detail

Discretion

Interpersonal skills

Problem solving

Education

Associate degree

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.