Executive Assistant

BDO USA; Chicago (IL); Hybrid; USD 100,000 - 120,000; Full time

Job summary

BDO USA is seeking an Executive Assistant to provide high-level, confidential administrative support to assigned firm executives. This hybrid role may require occasional on-site work and travel, with responsibilities spanning calendars, travel, correspondence, and confidential record-keeping.

The role demands 5+ years of executive support experience, strong MS Office skills, and the ability to handle multiple tasks in a deadline-driven environment while maintaining discretion.

Qualifications

• Five or more years of administrative experience supporting organizational leadership or executives.
• Experience in professional services administrative environments preferred.
• Proficiency with Microsoft Office and ERP systems like PeopleSoft or Oracle.

Responsibilities

• Manages complex calendars and travel arrangements for executives.
• Prepares, edits, and distributes correspondence, reports, and presentations.
• Organizes and maintains confidential files and records.
• Screens and directs calls, emails, and visitors for executives.
• Supports expense reporting and invoice processing.
• Assists with special projects and initiatives as assigned.

Skills

Advanced MS Office

Executive support

Communication skills

Organization skills

Confidentiality

Education

High School Diploma or GED

Tools

PeopleSoft

Oracle ERP

MS Office Suite

Job description

Job Summary

An Executive Assistant is charged with providing high level, complex and confidential administrative support to assigned firm executives (e.g. CEO, CFO, COO) by using administrative systems, procedures and policies and monitoring and completing various administrative projects. This position requires providing support outside of standard business hours.

This is a variable hybrid role that may require occasional travel and on-site support, based on the executive and/or office needs.

Job Duties

• Manages complex calendars, schedules meetings, and coordinates travel arrangements for executives
• Prepares, edits, and distributes correspondence, reports, and presentations
• Organizes and maintains confidential files and records
• Coordinates logistics for meetings, events, and conference calls, including agenda preparation and minute-taking
• Screens and directs incoming calls, emails, and visitors
• Liaises with internal and external stakeholders on behalf of executives
• Assists with expense reporting and invoice processing
• Supports special projects and initiatives as assigned
• Provides general office administrative support to a BDO office, as needed
• Other duties as required
• Other duties as required

Supervisory Responsibilities

N/A

Qualifications, Knowledge, Skills and Abilities

Education

• High School Diploma, GED or equivalent, required

Experience

• Five (5) or more years of administrative experience supporting organizational leadership or executives, required
• Professional services administrative experience, preferred

License/Certifications

N/A

Software

• Advanced level of proficiency in Microsoft Office Suite, required
• PeopleSoft, Oracle, or comparable enterprise resource planning (ERP) software experience, preferred

Language

N/A

Other Knowledge, Skills, & Abilities

• Ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills
• Detail oriented, and capable of efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients
• Ability to perform as a team player who is willing to help out as needed

Individual Salaries

Individual salaries that are offered to a candidate are determined after consideration of numerous factors including but not limited to the candidate’s qualifications, experience, skills, and geography.

Salary Ranges

• National Range: $48.08/hr - $57.70/hr
• Maryland Range: $48.08/hr - $57.70/hr
• NYC/Long Island/Westchester Range: $48.08/hr - $57.70/hr

About Us

At BDO, how we show up matters. We build strong relationships by supporting one another, our clients, and our communities with care, curiosity, and a commitment to helping one another grow and succeed. Here, you’ll find meaningful work, leaders invested in your success, and opportunities to build a career around what matters most to you.

Our purpose is to be the people our clients count on to grow with confidence and achieve what matters most. Our values guide how we bring that purpose to life each day. Together, they shape how we work with one another, serve our clients, and create meaningful impact.

BDO provides assurance, tax, and advisory services to clients across the U.S. and around the world. No matter your role, you’ll be part of a team helping clients navigate complexity and move forward with clarity.

We are proud to be an ESOP company, offering participants a stake in the firm’s success through beneficial ownership and a unique opportunity to enhance their financial well-being. As a qualified retirement plan, the ESOP is a meaningful addition to our comprehensive compensation and Total Rewards benefits* offerings. It also reinforces an ownership mindset that strengthens our connection to one another, our clients, and the future we’re building together.

Learn more about our benefits: BDO Total Rewards encompass more than traditional benefits.

*Benefits may be subject to eligibility requirements.

Equal Opportunity Employer, including disability/vets

Job Schedule

Full time

Locations

• 11 109 Michigan St, NW, Grand Rapids, MI, 49503, US
• 225 W. Randolph Street, Chicago, IL, 60606, US
• 2715 Jorie Blvd, Oak Brook, IL, 60523, US
• 9500 Bryn Mawr Ave, Rosemont, IL, 60018, US
• 18 211 E. Water Street, Kalamazoo, MI, 49007, US
• 6 2600 W. Big Beaver Road, Troy, MI, 48084, US