Executive Assistant

Malloy Events; Glendale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Qualifications

• Well organized and detail oriented.
• Strong verbal and written communication skills.
• Self driven and proactive.
• Ability to solve problems under pressure.
• Excellent interpersonal and team collaboration abilities.

Responsibilities

• Coordinate and direct office activities, including records, budgets and personnel issues.
• Request COIs and W9s as needed.
• Arrange payments for bills, vendors and overhire staff.
• Process payroll information.
• Perform general office duties including supplies and bookkeeping.
• Read and analyze incoming emails to determine action needed.
• Interpret policies and procedures for staff.
• Update calendars, spreadsheets and CRM/databases.
• Coordinate travel arrangements including truck rentals.

Skills

Well organized

Advanced communication

Self motivated

Problem solving

Interpersonal & teamwork

Job description

Malloy Events is a comprehensive event design and production house, specializing in both A/V services as well as specialty lighting, event furniture rentals, and event planning and execution.

The Executive Assistant is responsible for providing administrative support by conducting research, handling information requests, as well as performing routine administrative functions such as arranging travel, meetings, preparing payroll and managing overhire.

Essential Functions And Responsibilities

• Coordinate and direct office activities, such as keeping records up to date, budget preparation, personnel issues, housekeeping
• Request COIs, W9s
• Provide payments for incoming bills as well as vendors and overhire staff
• Process payroll information
• Perform general office duties, such as ordering supplies, maintaining records and performing basic bookkeeping
• Read and analyze incoming emails to determine their significance and if further action is needed
• Interpret administrative and operating policies and procedures for employees
• Update necessary databases (calendars, spreadsheets, Streak, etc)
• Coordinate travel arrangements including truck rentals

Job Requirements And Qualifications

• Well organized and attention to detail
• Advanced verbal and written comprehension and communication skills
• Self motivated and self driven
• Problem solving in high pressure situations
• Excellent interpersonal and team management skills

Malloy Events is located in Rochester, NH.