Executive Assistant

Halyard Health; Glen Allen (VA); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Healthcare benefits

Educational assistance

Parental leave

Job summary

Owens & Minor, based in Henrico, Virginia, seeks an experienced Senior Executive Assistant to provide comprehensive support to three senior executives. The role involves managing high‑volume travel, complex calendars, and confidential communications; preparing sensitive materials and acting as a project manager for critical initiatives.

You will create and review correspondence, maintain tracking systems, and coordinate meetings with top‑tier clients and internal stakeholders.

Qualifications

• 5+ years' experience supporting executive level management.
• Advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Teams).
• Ability to work independently and handle multiple projects with deadlines.
• Excellent verbal and written communication and organizational skills.
• Must maintain confidentiality and discretion.

Responsibilities

• Provides all administrative support functions for leadership and others as designated, including communications coverage, high volume travel coordination (including full itinerary creation), calendar and scheduling, expense reports and invoice processing, and payment records maintenance for external professional fees and services.
• Manages and maintains multiple calendars and coordinates a variety of complex meetings.
• Independently creates, edits, and/or prepares presentation materials for top-tier clients, executives and similar audiences.
• Prepares and reviews correspondence, notices, memoranda, and reports independently and/or at the direction of leadership within the team.
• Acts as a confidential assistant, preserving the confidentiality of organizational and teammate information.
• Acts as primary Project Manager for confidential projects as required to ensure seamless coordination of multiple resources and drive successful outcomes.
• Develops, coordinates, organizes and implements tracking systems to monitor leadership matters, projects, assignments, and deadlines. Creates and maintains databases, summaries, tables, and charts to facilitate effective and efficient completion of projects and assignments.
• Manages executive travel, coordination and support of executive meetings/events

Job description

Owens & Minor is a global healthcare solutions company providing essential products, services and technology solutions that support care delivery in leading hospitals, health systems and research centers around the world. For over 140 years, Owens & Minor has delivered comfort and confidence behind the scenes, so healthcare stays at the forefront, helping to make each day better for the hospitals, healthcare partners, and communities we serve. Powered by more than 14,000 teammates worldwide, Owens & Minor exists because every day, everywhere, Life Takes Care.Global Reach with a Local Touch140+ years serving healthcareOver 14,000 teammates worldwideServing healthcare partners in 80 countriesManufacturing facilities in the U.S., Honduras, Mexico, Thailand and Ireland40+ distribution centersPortfolio of 300 propriety and branded product offerings1,000 branded medical product suppliers4,000 healthcare partners servedBenefitsComprehensive Healthcare Plan - Medical, dental, and vision plans start on day one of employment for full-time teammates.Educational Assistance - We offer educational assistance to all eligible teammates enrolled in an approved, accredited collegiate program.Employer-Paid Life Insurance and Disability - We offer employer-paid life insurance and disability coverage.Voluntary Supplemental Programs – We offer additional options to secure your financial future including supplemental life, hospitalization, critical illness, and other insurance programs.Support for your Growing Family – Adoption assistance, fertility benefits (in medical plan) and parental leave are available for teammates planning for a family.Health Savings Account (HSA) and 401(k) - We offer these voluntary financial programs to help teammates prepare for their future, as well as other voluntary benefits.Paid Leave - In addition to sick days and short-term leave, we offer holidays, vacation days, personal days, and additional types of leave – including parental leave.Well-Being – Also included in our offering is a Teammate Assistance Program (TAP), Calm Health, Cancer Resources Services, and discount programs – all at no cost to you.Job Summary - Provides comprehensive administrative support to three executives with Owens & Minor. Provide day-to-day support exercising discretion with respect to prioritization of agenda items. Prepares highly sensitive executive materials and acts independently as project manager for projects as needed.The anticipated salary range for this position is $75,000 - $85,000 annually. The actual compensation offered may vary based on job-related factors such as experience, skills, and education. This position is onsite at the Owens & Minor corporate office in Henrico, Virginia.Core Responsibilities –Provides all administrative support functions for leadership and others as designated, including communications coverage, high volume travel coordination (including full itinerary creation), calendar and scheduling, expense reports and invoice processing, and payment records maintenance for external professional fees and services.Manages and maintains multiple calendars and coordinates a variety of complex meetings.Independently creates, edits, and/or prepares presentation materials for top-tier clients, executives and similar audiences.Prepares and reviews correspondence, notices, memoranda, and reports independently and/or at the direction of leadership within the team. Assists in answering questions and responding to requests directed to the leadership team.Acts as a confidential assistant, preserving the confidentiality of organizational and teammate information. Assists with confidential and/or sensitive matters; provides explanation and support where needed.Acts as primary Project Manager for confidential projects as required to ensure seamless coordination of multiple resources and drive successful outcomes.Develops, coordinates, organizes and implements tracking systems to monitor leadership matters, projects, assignments, and deadlines. Creates and maintains databases, summaries, tables, and charts to facilitate effective and efficient completion of projects and assignments.Manages executive travel, coordination and support of executive meetings/eventsQualifying Experience –5+ years' experience supporting executive level management.Excellent verbal and written and organizational skills.Must be an independent thinker and able to anticipate; and proactively initiate action to plan for go forward meetings.Great attention to detail; must be able to work with the highest level of confidentiality and discretion when required.Must be able to function in a fast-paced and at times, demanding environment.Advanced knowledge of Microsoft Office Suite – specifically Word, Excel, PowerPoint, and TeamsAbility to work independently and handle multiple projects while meeting deadlines and time constraints.If you feel this opportunity could be the next step in your career, we encourage you to apply. This position will accept applications on an ongoing basis.Owens & Minor is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, sex, sexual orientation, genetic information, religion, disability, age, status as a veteran, or any other status prohibited by applicable national, federal, state or local law.