Executive Assistant

The E Group; Georgia; Hybrid; USD 55,000 - 90,000; Full time

Benefits offered by this job

Health and dental insurance

401K with match

Immediate vesting retirement benefits

Job summary

The E Group in Atlanta, GA is seeking an experienced Executive Assistant for a 2-year W2 contract. The role supports executives, manages calendars, travel plans, meetings, and prepares reports and correspondence.

This position requires discretion and strong communication in a fast-paced corporate environment, with on-site hours and remote/hybrid flexibility. Responsibilities include expense entry in Oracle Cloud ERP, acting as timekeeper, coordinating meetings, supporting onboarding, and

Qualifications

• 2–5 years' experience with Office 365 including Planner, Teams and SharePoint.
• 2–5 years' experience as an Executive Assistant or equivalent.
• Experience with Oracle Cloud ERP and HCM is a plus.
• Proficient at drafting, editing and proofreading executive-level documents.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive support and calendar management for senior leaders.
• Arrange travel, accommodations, and itineraries for executives.
• Prepare correspondence, reports, and presentations.
• Manage meetings, booking locations, catering and tech logistics.
• Serve as liaison between executives, staff and external stakeholders.
• Supervise and mentor junior administrative staff.
• Enter expenses and act as group timekeeper in ERP systems.
• Assist with onboarding documentation and onboarding logistics.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Mentoring junior staff

Tools

Office 365

Microsoft Planner

Microsoft Teams

Microsoft SharePoint

Oracle Cloud ERP

Oracle Cloud HCM

Microsoft Copilot

Job description

Job Description

Immediate W2 contract position available in Atlanta, GA (Remote/Hybrid).
Estimated Duration: 2 years

Job Description / Desired Qualifications:

• Provide administrative support to executives and senior management.
• Independently manage executive calendars, appointments, and meetings.
• Arrange and coordinate travel plans, accommodations, and itineraries.
• Prepare correspondence, reports, and presentations.
• Handle confidential information and sensitive documents with discretion.
• Draft, edit, and proofread executive-level correspondence and reports.
• Handle confidential and sensitive information with utmost discretion.
• Lead the planning and execution of executive-level events and projects.
• Answer and screen phone calls, emails, and inquiries.
• Learn and utilize relevant software and tools for administrative tasks.
• Serve as a point of contact between executives, employees, and external stakeholders.
• Supervise and mentor junior administrative staff.
• Utilize advanced software and tools for executive support tasks.

Additional Specifications:

• Hours Per Week = 30-40
• Location = Atlanta, GA area. Must be within 90 minutes of GPC HQ. Will be required to be onsite as required, with remote/hybrid the remainder of the time.

Core Duties:

• Responsible for Expense Entry for FROW department in Oracle Cloud ERP.
• Serves as Group Timekeeper for FROW department to handle time correction issues in Oracle HCM.
• Responsible for maintenance of base Arcos Call-out data in concert with FROW Leadership.
• Responsible for data entry into Department Strategic Planning applications using Microsoft Teams and Microsoft Planner.
• Responsible for assistance with scheduling meetings for FROW leaders and group meetings - booking locations, coordinating catering and technology logisitics.
• Assists Business Support Team with process documentation and file maintenance tasks (formatting presentations, Word and Excel files, PDF combining, extracting data from contracts for escalations, file organization on SharePoint for future disposition per records retention and other general administrative tasks using Office 365 application suite).
• Attends meetings and assists FROW Leadership teams with general correspondence and documentation (creating meeting notes, letters, action items, etc.)
• Assists FROW Leadership teams with employee and supplemental staffing onboarding documentation and logistics as needed.
• Other duties as assigned.

Skills Required:

• 2-5 Years Experience with Office 365 specifically including Microsoft Planner, Microsoft Teams and Microsoft SharePoint in a Cloud environment
• 2-5 Years Previous Experience as an Executive Assistant or equivalent position
• Exposure to Oracle Cloud ERP and Oracle Cloud HCM a plus
• Demonstrated use of Microsoft CoPilot in a corporate environment a plus
• Utility Vegetation Management/Forestry Experience a plus

Company Description

We provide supplemental employees to the region's most sought after power projects. We credit our success to the commitment we show to our job applicants. All full-time employees are eligible to pay for full health and retirement benefits including BC/BS health and dental insurance, life and disability insurances, and 401K with an immediately vested match is available. We have a dedicated team to guide you through these benefits.