Executive Assistant

Jackson Walker; Fort Worth (TX); On-site; USD 48,000 - 62,000; Full time

Job summary

Jackson Walker is seeking an experienced Executive Assistant to support the Managing Partner in a fast-paced professional services environment. The role focuses on calendar management, meeting coordination, and confidential handling of information.

You will coordinate travel, draft communications, and serve as a liaison with lawyers and department heads. Strong organizational skills and discretion are essential.

Qualifications

• Minimum of 2 years’ experience supporting a professional services team or executive leader.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Professionalism, discretion, and judgment with sensitive information.
• Ability to anticipate needs and manage competing demands.
• Ability to interact confidently with clients, firm leadership, lawyers, and business professionals.

Responsibilities

• Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen emails, calls, and correspondence; draft responses as needed.
• Coordinate travel, prepare agendas, and organize meeting materials.
• Act as liaison between the Managing Partner, lawyers, and staff.
• Maintain organized files and ensure confidentiality and governance standards.

Skills

Calendar management

Email & communications

Meeting coordination

Travel logistics

Document handling

Confidentiality

Interpersonal skills

Problem solving

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Career Opportunities with Jackson Walker

A great place to work.

Current job opportunities are posted here as they become available.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Executive Support

• Manage the Managing Partner's calendar, coordinate internal and external meetings, and prioritize competing demands.
• Screen and prioritize emails, calls, and correspondence; draft responses as needed.

Project Tracking and Coordination

• Maintain project plans, timelines, and key deliverables for initiatives led by the Managing Partner.
• Monitor deadlines and follow up with the Managing Partner to help ensure tasks remain on schedule.

Communication and Liaison

• Serve as the primary point of contact between the Managing Partner and lawyers, department heads, vendors, and business professionals.
• Escalate issues or potential roadblocks to the Managing Partner.
• Handle sensitive information with discretion and ensure timely follow-up on critical issues.

Meeting, Event, and Travel Logistics

• Coordinate meetings and events as requested and identify potential scheduling conflicts early.
• Flag concerns and recommend adjustments to timelines or priorities.
• Arrange travel and prepare expense reports.
• Prepare agendas and compile and distribute meeting information.
• Assist with compiling follow-up action items, when appropriate.
• Provide on-site support for meeting preparation and logistics as needed.
• Ensure the Managing Partner is fully prepared each day with the information needed for upcoming meetings.

Document and Data Management

• Maintain organized electronic and paper files, including contracts.
• Ensure compliance with firm confidentiality and information-governance standards.

QUALIFICATIONS:

• High school diploma or GED required.
• Bachelor's degree preferred.
• Minimum of 2 years’ experience supporting a professional services team or executive leader.
• Exceptional organizational, time-management, and multitasking abilities.
• Excellent written and verbal communication skills with strong attention to detail.
• High level of professionalism, discretion, and judgment when handling sensitive information.
• Ability to anticipate needs before they arise.
• Ability to interact confidently and diplomatically with clients, firm leadership, lawyers, and business professionals.

WORK CONDITIONS:

Work is performed in a professional office environment and routinely requires the use of standard office equipment, including computers and telephones. The position requires the ability to remain at a stationary position and operate a computer for extended periods, as well as communicate effectively in person, by telephone, and electronically. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors.