Executive Assistant

SOCOSIX Strategies, LLC; Fort Walton Beach (FL); Hybrid; USD 55,000 - 85,000; Full time

Benefits offered by this job

401(k) matching

Competitive salary

Dental insurance

Health insurance

Paid time off

Training & development

Job summary

SOCOSIX Strategies, LLC is seeking an Executive Assistant to support the CEO in Fort Walton Beach, FL. The role focuses on day-to-day administrative operations and enabling the CEO to prioritize strategic initiatives.

You will manage schedules, communications, travel, and meeting logistics, while handling confidential information with discretion and professionalism. The position requires strong organizational and interpersonal skills within a professional services context.

Qualifications

• Bachelor's degree in business administration or related field is required.
• Two years of administrative experience or four years supporting executives in professional services preferred.
• Strong communication and interpersonal abilities are essential.
• Ability to handle confidential matters with discretion and professionalism.

Responsibilities

• Identify preferred support method for the CEO and adapt to their working style.
• Manage the CEO’s calendar and correspondence; resolve scheduling conflicts promptly.
• Screen calls and emails; respond as needed.
• Assist in meeting preparation, including scheduling, setup, materials, and catering.
• Greet guests and manage visitors; coordinate travel as needed.
• Lead planning for offsites and all-hands meetings with clear follow-up.

Skills

Communication skills

Interpersonal skills

Discretion

Problem solving

Travel coordination

MS Office

Integrity

Organization

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Job description

The Executive Assistant to the CEO is responsible for managing the day-to-day administrative operations for the CEO; keeping the CEO focused on SOCOSIX’s highest priorities. This role will support the CEO by executing tasks, solving problems, and supporting all executive administrative needs.

401(k) matching · Competitive salary · Dental insurance · Health insurance · Paid time off · Training & development

Compensation

About SOCOSIX

SOCOSIX is a global risk management and protection company. From executive protection and secure journey management to emergency response and crisis management, businesses rely on our services to mitigate risk and protect their people around the world.

SOCOSIX is a Veteran and Women-owned global risk management firm. We combine highly skilled experts, proven practices and the latest technology to provide a full spectrum of risk management services across the globe.

Responsibilities

• Identify the preferred method of support for the CEO and appropriately accommodate their working style
• Manage the CEO’s calendar and correspondence; resolve scheduling conflicts timely, and keep the CEO informed of changes and updates
• Screen incoming calls and emails and respond as needed
• Assist the CEO with preparing for meetings, including scheduling meetings, setting up telephone or video conferences, preparing and distributing materials, and arranging catering
• Greet and assist planned guests and manage unplanned visitors; screening and directing them as needed
• Lead end-to-end planning for executive offsites, staff, and all-hands meetings, overseeing communication and follow up activities
• Prepare, update, and organize information for inclusion in reports and presentations
• Attend and participate in select meetings, including managing agendas, taking notes, and following up on assigned action items
• Arrange domestic and international travel, including transportation, accommodations, and itineraries based on CEO’s travel needs and preferences.
• Complete related expense reports.
• Maintain organized and accessible digital and physical files
• Assist in managing special projects, conducting research, and providing administrative support for initiatives
• Interface with internal and external stakeholders as directed, including clients, employees, and other executives on behalf of the CEO
• Maintain the integrity and confidentiality of internal information, financial records, databases, and sensitive documents
• Determine what requires the CEO’s attention and what can be handled independently

Qualifications

• A bachelor’s degree in business administration, or related field, and two years of administrative experience or four years’ experience supporting executives or upper-level management in the professional services industry
• Advanced communication and interpersonal abilities
• Ability to handle sensitive and confidential matters with discretion
• Demonstrated ability in proactively identifying and solving problems before they arise
• Experience in travel coordination and logistics management
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• High level of integrity and professionalism
• Exceptional organizational and time management skills