Executive Assistant

Larimer County; Fort Collins (CO); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision benefits

Retirement Plan 401(a) with employer-m

457(b) Deferred Compensation

Generous paid time off

Job summary

Larimer County's Clerk & Recorder’s Office seeks an Executive Assistant to provide direct support to the elected Clerk & Recorder. You will manage calendars, coordinate meetings and events, draft materials, and maintain confidentiality in a fast-paced public service environment.

The role requires excellent organization, strong communication, discretion, and proactive problem solving. You will liaison with county leadership, staff, and the public, handle sensitive information, and help keep the

Qualifications

• Five years of experience in a directly related field or in the performance of similar duties is required.

Responsibilities

• Manage and coordinate the Clerk & Recorder’s calendar, meetings, appointments, events, and speaking engagements.
• Serve as a primary point of contact for internal and external stakeholders, including County leadership, elected officials, community partners, staff, and members of the public.
• Prepare meeting materials, agendas, briefing documents, correspondence, presentations, and other materials to ensure the Clerk is informed and prepared.
• Monitor incoming communications and requests, identify priorities, coordinate follow-up, and ensure time-sensitive items are addressed.
• Coordinate meeting and event logistics, including scheduling, invitations, room reservations, materials, travel arrangements, and other details.
• Draft, review, and proofread professional correspondence and communications on behalf of the Clerk & Recorder.
• Maintain confidentiality and exercise sound judgment when handling sensitive, personnel, operational, or executive-level information.
• Track commitments, deadlines, action items, and special projects, proactively following up with appropriate staff to keep priorities moving forward.

Skills

Calendar management

Communication

Discretion

Proactive

Relationship-building

Adaptability

Attention to detail

Public service mindset

Job description

The Clerk & Recorder’s Office is seeking a highly organized, proactive, and professional Executive Assistant to provide direct support to the elected Clerk & Recorder. This role is ideal for someone who thrives in a fast-paced public service environment, exercises sound judgment and discretion, and excels at anticipating needs, managing competing priorities, and keeping an elected official organized and prepared.

The Executive Assistant will serve as a trusted resource to the Clerk & Recorder, helping coordinate schedules, communications, meetings, community engagements, and day-to-day priorities while interacting professionally with staff, County leadership, community partners, and members of the public.

What you’ll doing:

• Manage and coordinate the Clerk & Recorder’s calendar, meetings, appointments, events, and speaking engagements.
• Serve as a primary point of contact for internal and external stakeholders, including County leadership, elected officials, community partners, staff, and members of the public.
• Prepare meeting materials, agendas, briefing documents, correspondence, presentations, and other materials to ensure the Clerk is informed and prepared.
• Monitor incoming communications and requests, identify priorities, coordinate follow-up, and ensure time-sensitive items are addressed.
• Coordinate meeting and event logistics, including scheduling, invitations, room reservations, materials, travel arrangements, and other details.
• Draft, review, and proofread professional correspondence and communications on behalf of the Clerk & Recorder.
• Maintain confidentiality and exercise sound judgment when handling sensitive, personnel, operational, or executive-level information.
• Track commitments, deadlines, action items, and special projects, proactively following up with appropriate staff to keep priorities moving forward.

What we’re looking for:

• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, deadlines, and changing needs.
• Strong written and verbal communication skills, including the ability to communicate professionally with elected officials, County leadership, staff, community partners, and members of the public.
• Sound judgment, discretion, and a strong understanding of confidentiality when handling sensitive or executive-level information.
• A proactive mindset with the ability to anticipate needs, identify potential issues, and take initiative without requiring extensive direction.
• Strong interpersonal skills and emotional intelligence, with the ability to build positive working relationships and navigate a variety of personalities and situations.
• Adaptability and composure in a fast-paced environment where schedules, priorities, and circumstances may change quickly.
• Excellent attention to detail and follow-through, with a commitment to accuracy and ensuring tasks are completed.
• A strong public-service mindset, professionalism, and an understanding of the importance of responsiveness, neutrality, and representing an elected official and the Clerk & Recorder’s Office well.

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• Five (5) years of experience in a directly related field or in the performance of similar duties and responsibilities required.

Benefits

Here’s what Larimer County offers for all Regular, Limited Term, and Appointed positions:

• Medical, Dental, and Vision benefits
• FSA or HSA (depending on the medical plan)
• Short- and Long-Term Disability
• Employee Assistance Program
• Basic Life/AD&D Insurance
• Accident and Critical Illness Insurance
• Retirement Plan 401(a) with employer match
• 457(b) Deferred Compensation
• Generous paid time off, including vacation, sick leave, and holidays

Want to dive into the details? Check out Larimer County's Benefits. https://www.larimer.gov/hr/benefits.

Please Note:

The typical schedule for this position is Monday through Friday, 8:00 am to 5:00 pm, with occasional nights and weekends.

An offer of employment is contingent upon the successful completion of required pre-employment checks or testing.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.