Executive Assistant

Woodward; Fort Collins (CO); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401(k) match

Stock contribution

Tuition reimbursement

12 paid holidays

Medical, dental, vision insurance

Vacation / Sick Time / Paid time off

Parental leave

Adoption Assistance

Employee Assistance Program

Life & AD&D / Long Term Disability / 


Flexible Spending

Voluntary benefits

Job summary

Woodward's Industrial Product Division in Fort Collins, Colorado seeks a highly organized Executive Administrative Assistant to provide top-level support to the leadership team. Responsibilities include managing complex calendars, coordinating domestic and international travel, handling communications, and preparing meetings with proactive problem-solving.

The role contributes to the seamless operation of the executive office and the company’s mission to deliver energy control solutions for a

Qualifications

• Highly organized and proactive executive support for leadership.
• Strong scheduling, calendar management, and travel coordination capabilities.
• Ability to manage confidential information with discretion and professionalism.

Responsibilities

• Oversee executive calendar and schedule meetings, ensuring alignment with priorities.
• Coordinate complex domestic and international travel arrangements and itineraries.
• Draft and manage communications, prepare meeting agendas, and track action items.
• Support meeting logistics, notes, and follow-ups for leadership team.
• Identify and address issues proactively in a fast-paced, high-visibility environment.

Skills

Time management

Communication

Travel coordination

Judgment & discretion

Relationship management

Problem-solving

Technical proficiency

Organizational skills

Event coordination

Adaptability

Tools

Concur

Microsoft Office

Teams

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards.

We are steadfastly committed to attracting the best talent across our communities, creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future.

Woodward supports our members' wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Executive Administrative Assistant

Woodward's Industrial Product Division in Fort Collins, Colorado is seeking a highly organized and proactive Executive Administrative Assistant to provide top-level support to our members of the leadership team. In this role, you will manage a variety of critical responsibilities, ensuring the seamless operation of the executive office and contributing to the success of our organization.

Estimated base hourly pay: $27.88/hr. to $38.00/hr. (non exempt role-overtime eligible)

All members included in annual cash bonus opportunity.

• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement and Training/Professional Development opportunities for all members
• 12 paid holidays
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave.
• Paid parental leave.
• Adoption Assistance
• Employee Assistance Program, including mental health benefits.
• Member Life & AD&D / Long Term Disability / Member Optional Life
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending
• Voluntary benefits, including:
  • Home / Auto Insurance discounts
  • Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Key Responsibilities:

• Calendar Management: Oversees and organizes the executive's schedule, ensuring meetings, appointments, and events align with organizational priorities and business objectives.
• Travel Coordination: Arranges complex travel itineraries, including international travel, accommodations, and transportation, while ensuring seamless execution.
• Communication Facilitation: Manages incoming and outgoing communications, drafting correspondence and ensuring timely responses to stakeholders.
• Meeting Preparation: Creates agendas, organizes logistics, records meeting notes, and tracks action items to facilitate productive leadership meetings.
• Proactiveness: Identifies and addresses issues, sharing options and information in potentially challenging and unique situations.

Key Skills:

• Time Management: Skilled in balancing competing demands and optimizing executive schedules.
• Communication Skills: Strong verbal and written communication abilities for executive-level correspondence.
• Travel Coordination: Proficient in managing complex travel arrangements for domestic and international trips.
• Judgment & Discretion: Experienced in handling confidential matters with professionalism and trust.
• Relationship Management: Adept at fostering relationships with internal and external stakeholders.
• Problem-Solving: Capable of anticipating challenges and implementing proactive solutions.
• Technical Proficiency: Expertise in using office software, communication tools, and systems relevant to executive support.
• Organizational Skills: Highly detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Event Coordination: Skilled in planning and executing executive-level meetings and events.
• Adaptability: Adjusts and anticipates changing priorities and procedures within a dynamic, high visibility environment.

Highly Qualified Candidates Will Also Have:

• Experience supporting multiple C Suite/Executive Leaders
• Manufacturing or other Industrial Company Experience
• Experience with Concur or similar expenses management software
• Strong Microsoft Office Suite Experience
• Experience in Teams project tracking/management

Application window is anticipated to close 4 days from original posting date.

This information is provided in compliance with the Colorado Equal Pay for Equal Work Act and is the company's good faith and reasonable estimate of the compensation range and benefits offered for this position. The compensation offered to the successful applicant may vary based on factors including experience, skills, education, location, and other job-related reasons.

This position requires use of information which is subject to the International Traffic in Arms Regulations (ITAR) and/or the Export Administration Regulations (EAR). All applicants mu