Executive Assistant

01 & 04 Woodward, Inc.; Fort Collins (CO); On-site; USD 39,000 - 52,000; Full time

Benefits offered by this job

401(k) match

Annual stock contribution

Tuition reimbursement

12 paid holidays

Medical, dental, and vision insurance

Job summary

Woodward’s Industrial Product Division in Fort Collins, Colorado is seeking a highly organized Executive Administrative Assistant to provide top-level support to our leadership team. In this role you will manage a variety of critical responsibilities, ensuring the seamless operation of the executive office and contributing to the organisation’s success.

Estimated base hourly pay: $27.88/hr. to $38.00/hr. (non exempt role - overtime eligible). All members included in annual cash bonus opportunity.

Qualifications

• Experience supporting multiple C-suite leaders.
• Experience in manufacturing or industrial environments.
• Experience with Concur or similar expenses management software.

Responsibilities

• Calendar management for executive schedules.
• Arrange complex domestic and international travel.
• Draft and manage executive communications.
• Prepare meeting agendas and track actions.
• Identify issues and offer proactive options.

Skills

Time management

Communication

Travel coordination

Judgment

Discretion

Relationship management

Problem solving

Technical proficiency

Organizational skills

Event coordination

Adaptability

Tools

Concur

Microsoft Office

Teams

Job description

Woodward is committed to creating a great workplace for all team members. Our company and its members are committed to acting with integrity, being respectful and accountable to one another, and staying humble and driven, while maintaining the highest professional and ethical standards.

We are steadfastly committed to attracting the best talent across our communities, creating a rewarding workplace. Together we are fulfilling our purpose to design and deliver energy control solutions our partners count on to power a clean future. Woodward supports our members’ wellbeing and regularly benchmarks with other companies in our industry to offer an extensive Total Reward package for this position. Salary will be determined by the applicant's education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Executive Administrative Assistant Woodward’s Industrial Product Division in Fort Collins, Colorado is seeking a highly organized and proactive Executive Administrative Assistant to provide top-level support to our members of the leadership team. In this role, you will manage a variety of critical responsibilities, ensuring the seamless operation of the executive office and contributing to the success of our organization. Estimated base hourly pay: $27.88/hr. to $38.00/hr. (non exempt role-overtime eligible) All members included in annual cash bonus opportunity.

Benefits and Perks

• 401(k) match (4.5%)
• Annual Woodward stock contribution (5%)
• Tuition reimbursement and Training/Professional Development opportunities for all members
• 12 paid holidays
• Industry leading medical, dental, and vision Insurance upon date of hire
• Vacation / Sick Time / Vacation Buy-up / Short Term Disability / Bereavement leave.
• Paid parental leave.
• Adoption Assistance
• Employee Assistance Program, including mental health benefits.
• Member Life & AD&D / Long Term Disability / Member Optional Life Member referral bonus
• Spouse / Child Optional Life / Optional AD&D / Healthcare and Dependent Care Flexible Spending
• Voluntary benefits, including:
  • Home / Auto Insurance discounts
  • Whole Life Insurance / Critical Illness Insurance / Legal Assistance / Military Leave

Key Responsibilities

• Calendar Management: Oversees and organizes the executive’s schedule, ensuring meetings, appointments, and events align with organizational priorities and business objectives.
• Travel Coordination: Arranges complex travel itineraries, including international travel, accommodations, and transportation, while ensuring seamless execution.
• Communication Facilitation: Manages incoming and outgoing communications, drafting correspondence and ensuring timely responses to stakeholders.
• Meeting Preparation: Creates agendas, organizes logistics, records meeting notes, and tracks action items to facilitate productive leadership meetings.
• Proactiveness: Identifies and addresses issues, sharing options and information in potentially challenging and unique situations.

Key Skills

• Time Management: Skilled in balancing competing demands and optimizing executive schedules.
• Communication Skills: Strong verbal and written communication abilities for executive-level correspondence.
• Travel Coordination: Proficient in managing complex travel arrangements for domestic and international trips.
• Judgment & Discretion: Experienced in handling confidential matters with professionalism and trust.
• Relationship Management: Adept at fostering relationships with internal and external stakeholders.
• Problem-Solving: Capable of anticipating challenges and implementing proactive solutions.
• Technical Proficiency: Expertise in using office software, communication tools, and systems relevant to executive support.
• Organizational Skills: Highly detail-oriented with the ability to manage multiple priorities in a fast-paced environment.
• Event Coordination: Skilled in planning and executing executive-level meetings and events.
• Adaptability: Adjusts and anticipates changing priorities and procedures within a dynamic, high visibility environment.

Highly Qualified Candidates Will Also Have

• Experience supporting multiple C Suite/Executive Leaders
• Manufacturing or other Industrial Company Experience
• Experience with Concur or similar expenses management software
• Strong Microsoft Office Suite Experience
• Experience in Teams project tracking/management

Application window is anticipated to close 4 days from original posting date.

Woodward is an equal opportunity employer and does not discriminate in hiring or employment on the basis of race, color, religion, sex (including sexual orientation and gender identity), national origin, age, disability, protected veteran status, or any other category protected under federal, state, or local laws.

What does it mean to be part of Woodward? It means contributing to what matters most in your career, in your community and around the world. It means being a part of rewarding experiences, where innovation, collaboration and problem-solving are at the heart of what we do.

Woodward is the global leader in the design, manufacturing, and service of energy conversion and control solutions for the aerospace and industrial equipment markets. Together with our customers, we are enabling the path to a cleaner, decarbonized world. Our innovative fluid, combustion, electrical, propulsion and motion control systems perform in some of the world’s harshest environments.

At Woodward we have created a culture that appreciates and values the contributions of every member. We are a global team of curious, innovative problem-solvers who commit our knowledge, resources and technical expertise to the challenges associated with reducing emissions, enabling alternative energy sources and increasing efficiency, always innovating for a better future. Woodward is working with our customers to solve some of the world’s biggest energy challenges. This important work needs more than just the brightest technical minds. It requires talented and committed manufacturing professionals, accountants, supply chain managers, human resources experts, information technology specialists and many more. We are looking for dedicated people who want to learn and grow in a supportive environment that fosters collaboration, innovation and inclusion.