Executive Assistant

City of Fayetteville; Fayetteville (NC); On-site; USD 57,000 - 72,000; Full time

Job summary

The City of Fayetteville seeks an Executive Assistant in the City Manager’s Office to provide high-level administrative support, supervise staff, and coordinate activities across departments. The role requires discretion with confidential matters and strong organizational skills to manage scheduling, travel, and communications.

Ideal candidates will have at least three years of administrative/office management experience and a Bachelor’s degree.

Qualifications

• Three years of increasingly responsible administrative/office management experience, including supervisory experience.
• Equivalent to a Bachelor's degree from an accredited college or university with coursework in Business/Office Management practices or a related field.
• Notary Public commissioned by the State of North Carolina is preferred; Microsoft certification preferred.
• SBI fingerprinting criminal history check may be required under state law; pre-employment checks include drug screen and background check.

Responsibilities

• Perform executive and administrative functions with discretion for the City Manager's Office.
• Supervise administrative staff and coordinate duties across the City Manager's Office.
• Prepare budget-related information, monitor the department budget, and assist with transfers.
• Handle travel arrangements, itineraries, and related expense documentation.
• Prepare general correspondence, reports, memoranda, and statistical charts.
• Coordinate scheduling of City Hall facilities for events and intergovernmental functions.
• Provide confidential administrative support and act as liaison with department directors and external agencies.

Education

Bachelor's degree

Job description

This position will be providing executive administrative support for the City Manager's Office.

Hiring Range: $56,687 - $72,276/Year D.O.Q.

INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED

A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.

The City of Fayetteville is currently recruiting for an Executive Assistant in our City Manager’s Office to perform a wide variety of responsible, confidential, and complex administrative and technical duties on a day-to-day basis for the City Manager; to serve as a liaison with department directors, division managers, staff representatives of other organizations, elected and appointed officials, and the public in general; and to serve as the office manager and supervise the administrative employees in the City Manager's Office.

1. Perform executive and administrative functions involving a high degree of discretion and exercise of judgment on confidential matters in serving as the Office Manager for the City Manager's Office.
2. Exercise initiative and independence in reviewing current procedures and work methods and making changes to streamline the functions of the City Manager's Office and the staff.
3. Serve as office manager for by providing direct supervision of administrative staff, managing the assignment of work responsibilities, ensuring coverage for the office, provide/coordinate training, and effectively addressing problems affecting employee/management relations.
4. Respond to public requests for information and complaints by determining the nature of the problem, except where technical, legal or administrative complexities require direct involvement of the City Manager; resolve problems by researching, interpreting, and analyzing a variety of complex and varied policies, procedures, and regulations in order to select the most appropriate course of action or referral to the appropriate staff member.
5. Interact with other departments and external agencies; assure information that affects other employees or departments is communicated appropriately.
6. Serve as budget coordinator by assisting the City Manager and the Assistant City Manager in researching information, gathering cost information, and preparing the department's budget, monitoring the budget, and determining line item transfers.
7. Supervise payroll activities for the City Manager's Office and the maintenance of payroll records.
8. Compose a variety of documents including general correspondence, reports, memoranda and statistical charts.
9. Arrange travel/training registrations and reservations to include preparation of itinerary, expense reports and other related documents.
10. Plan, coordinate and schedule the use of city hall facilities for special events, holiday festivities, and other intergovernmental functions.
11. Provide administrative, technical and secretarial support to assigned departmental staff, which includes preparation of general correspondence, calendar scheduling, and telephone response.
12. Review, research and summarize a variety of fiscal, administrative and departmental information and prepare related reports and correspondence.
13. Perform special projects and assignments as requested by the City Manager.

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience

Three years of increasingly responsible administrative/office management experience, to include working as an Executive or Administrative Assistant with supervisory experience.

Training

Equivalent to a Bachelor's degree from an accredited college or university with course work in Business/Office Management practices or a related field.

LICENSING AND CERTIFICATIONS

Required

None.

Preferred

Commissioned by the State of North Carolina as a Notary Public; Microsoft certification.

• SBI/Fingerprinting Criminal History Record Check Requirement: To comply with Sessions Law 2025-16, applicants offered a position with the City may be subject to a criminal history record check of State and National Repositories of Criminal Histories conducted by the State Bureau of Investigation (SBI) in accordance with G.S. 143B-1209.26. The City may consider the results of these criminal history record checks in its hiring decisions.

From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview and skills testing including, but not limited to Keyboarding, Intermediate Excel, Intermediate Word, Outlook, and Proofreading with the successful candidate being subject to a pre-employment drug screen, background check, and driving history check.

An Equal Opportunity Employer