Executive Assistant

Fischer Homes; Erlanger (KY); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Professional Development Training

Tuition Reimbursement

Competitive Compensation

401(k) with Company matching andProfit

Employee Life Insurance

Personal time off

Inclusive Leave

Job summary

Fischer Homes seeks an Executive Assistant to the Vice President of Sales to help manage executive priorities, calendar, travel, and reporting. You will coordinate meetings, prepare materials, and lead planning for sales events and leadership sessions while ensuring accuracy and confidentiality.

Ideal candidates bring 5+ years in executive support, strong Excel/PowerPoint skills, and the ability to handle multiple projects with discretion in a fast-paced environment.

Qualifications

• Five years of experience in executive administration, project coordination, or related area.
• Three years supporting senior leadership in a fast-paced, deadline-driven environment.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.
• Strong organizational, communication, time-management, and problem-solving skills.
• Demonstrated ability to manage confidential information and exercise sound judgment and discretion.

Responsibilities

• Manage the Vice President of Sales's calendar, meetings, travel, business commitments, and day-to-day executive priorities.
• Monitor communications when the Vice President of Sales is traveling or in the field, identify important follow-ups, and help keep decisions and workflows moving forward.
• Compile sales and division data into concise, decision-ready summaries and identify trends, projections, or results that require attention.
• Review reports, budgets, presentations, and supporting documentation for accuracy and coordinate the resolution of reporting discrepancies.
• Prepare meeting agendas, presentations, pre-reading materials, reports, and other executive communications.
• Attend designated meetings, capture decisions and action items, confirm follow-up responsibilities, and track commitments through completion.
• Coordinate executive travel, including transportation, lodging, itineraries, and related logistics.
• Plan and execute sales events, leadership summits, incentive trips, and other programs, managing venues, meals, travel, agendas, materials, communications, and post-event follow-up.
• Develop and maintain event project plans, timelines, budgets, vendor relationships, and deliverables; evaluate proposals, negotiate costs, and monitor expenses.
• Create polished spreadsheets, presentations, graphics, itineraries, and business materials using Microsoft Excel, PowerPoint, Canva, and related applications.
• Use approved AI tools such as ChatGPT, Claude, and Glean to support research, analysis, document preparation, and workflow efficiency while ensuring information remains accurate, confidential, and appropriate.

Skills

Executive administration

Project coordination

Event planning

Advanced Excel

PowerPoint

Discretion & confidentiality

Communication

Education

Associate or Bachelor degree in Business Administration/Communications/Hospitality or related field

Tools

Canva

Job description

Job Summary

As the Executive Assistant to the Vice President of Sales, you will serve as a trusted partner who helps keep executive priorities, sales operations, and key initiatives moving forward. You will manage a dynamic calendar and travel schedule, prepare decision‑ready reports and materials, coordinate follow‑up on important commitments, and play a lead role in planning sales events, leadership meetings, and incentive programs.

You Will Thrive In This Role If You

• Like having ownership of your work and the independence to figure out how to get things done.
• Naturally notice errors, inconsistencies, missing information, and details others may overlook.
• Prefer facts and accurate information over assumptions.
• Enjoy researching unfamiliar topics, learning how things work, and becoming highly knowledgeable in your area.
• Enjoy solving problems and working through projects with multiple moving parts.
• Take pride in producing work that is accurate, complete, polished, and ready for executive use.
• Work well in a fast‑paced environment where priorities can change and several projects may be moving at once.
• Enjoy variety and are comfortable moving between data, executive support, project coordination, travel, meetings, and event logistics.
• Prefer clear expectations and accountability while having the autonomy to own your responsibilities.
• Follow through on commitments and want to know that work has been completed correctly.
• Communicate directly, professionally, and with discretion.
• Are comfortable working independently while coordinating with executives, internal teams, vendors, and external partners when needed.

These Skills Will Be Used To

• Manage the Vice President of Sales' calendar, meetings, travel, business commitments, and day‑to‑day executive priorities.
• Monitor communications when the Vice President of Sales is traveling or in the field, identify important follow‑ups, and help keep decisions and workflows moving forward.
• Compile sales and division data into concise, decision‑ready summaries and identify trends, projections, or results that require attention.
• Review reports, budgets, presentations, and supporting documentation for accuracy and coordinate the resolution of reporting discrepancies.
• Prepare meeting agendas, presentations, pre‑reading materials, reports, and other executive communications.
• Attend designated meetings, capture decisions and action items, confirm follow‑up responsibilities, and track commitments through completion.
• Coordinate executive travel, including transportation, lodging, itineraries, and related logistics.
• Plan and execute sales events, leadership summits, incentive trips, and other programs, managing venues, meals, travel, agendas, materials, communications, and post‑event follow‑up.
• Develop and maintain event project plans, timelines, budgets, vendor relationships, and deliverables; evaluate proposals, negotiate costs, and monitor expenses.
• Create polished spreadsheets, presentations, graphics, itineraries, and business materials using Microsoft Excel, PowerPoint, Canva, and related applications.
• Use approved AI tools such as ChatGPT, Claude, and Glean to support research, analysis, document preparation, and workflow efficiency while ensuring information remains accurate, confidential, and appropriate.

Required Qualifications

• Five (5) years of experience in executive administration, project coordination, event planning, or a related area.
• Three (3) years of experience supporting senior leadership in a fast‑paced, deadline‑driven environment.
• Advanced proficiency in Microsoft Excel and Microsoft PowerPoint.
• Strong organizational, communication, time‑management, and problem‑solving skills.
• Demonstrated ability to manage confidential information and exercise sound judgment and discretion.

Preferred Qualifications

• Associate's or bachelor's degree in Business Administration, Communications, Hospitality, or a related field.
• Two (2) years of experience supporting sales operations, residential construction, mortgage services, or a related industry.
• Two (2) years of experience coordinating corporate meetings, conferences, incentive trips, or similar large‑scale events.
• Working proficiency in Canva and familiarity with AI‑enabled productivity tools.

Physical Demands And Work Environment

• Must be able to use sensory skills (i.e. verbal communication) to effectively communicate and interact with other Associates and customers.
• Must be able to perform repetitive motions and use fine motor skills (i.e. typing, writing) to operate office supplies (i.e. computer, calculator, copier).
• Must be able to lift and carry approximately 20-25lbs unassisted.
• Must be able to sit for long periods of time with low periods of reaching and standing.

The Value of a career with Fischer Homes

Fischer Homes is one of the largest and most reputable home builders in the Midwestern and Southern states. Founded in 1980, the company has grown to build over 40,000 homes and employs over 700 Associates. Fischer Homes' solid reputation has been built largely by the talent of our Associates as we have been recognized as the 31st largest builder in the United States.

We Value Diversity Within The Fischer Homes Organization And See Each Associate As a Team Member And Valuable Asset. We Select Highly Competent Individuals To Join Our Team, Provide Them With The Resources, Training, And Development Possible To Make Significant Contributions And Drive Their Success While Determining Their Career Paths.

The Rewards For Their Efforts Are

• Professional Development Training programs
• Tuition Reimbursement
• Competitive Compensation
• 401(k) with Company matching contributions and profit‑sharing
• Employee Life Insurance
• Personal time off
• Inclusive Leave

Fischer Homes holds the highest ethical standards of business. We are honest and straightforward and will stand by our word. Our actions demonstrate respect, courtesy, and above all, fairness.