Executive Assistant

Flowers Hospital; Dothan (AL); On-site; USD 48,000 - 60,000; Full time

Job summary

Flowers Hospital is seeking an Executive Assistant to provide comprehensive administrative support to department leaders, managing calendars, scheduling, travel, and correspondence. You will act as a liaison among leadership, staff, and external stakeholders, ensuring professionalism and confidentiality.

Qualified candidates have an Associate Degree and 3-5 years of executive support experience, preferably in healthcare settings, with strong MS Office skills and organizational abilities.

Qualifications

• Associate degree preferred in business, healthcare administration, or related field.
• 3-5 years of administrative or executive support experience required.
• Healthcare or facility setting experience preferred.

Responsibilities

• Manages calendars, schedules meetings, and coordinates travel for department leaders.
• Prepares for meetings with agendas, materials, and minutes distribution.
• Maintains organized documentation and departmental records.
• Screens and routes calls and visitors, addressing inquiries appropriately.
• Contributes to reports, presentations, and decision-making data.
• Coordinates office supplies and operational needs to ensure smooth workflow.
• Supports policy updates and communicates changes to staff.
• Handles confidential information with discretion.
• Acts as liaison between leaders, staff, and external stakeholders.

Job description

Job Summary

The Executive Assistant provides comprehensive administrative support to department leaders, ensuring the efficient management of clerical, operational, and business-related tasks. This role handles scheduling, communication, and organizational responsibilities while maintaining professionalism and confidentiality. The Executive Assistant serves as a liaison between leadership, staff, and external stakeholders, contributing to operational excellence and fostering positive relationships.

Essential Functions

• Manages calendars, schedules meetings, and coordinates travel arrangements for department leaders.
• Organizes and prepares for meetings, including drafting agendas, compiling materials, and recording and distributing minutes.
• Maintains organized systems for managing documentation, correspondence, and departmental records.
• Screens and routes incoming calls and visitors, ensuring inquiries are addressed appropriately.
• Assists in compiling and organizing data for reports, presentations, and decision-making.
• Coordinates office supplies, inventory, and other operational needs to ensure smooth workflow.
• Provides support for policy and procedural updates, including communicating changes to staff.
• Handles confidential and sensitive information with discretion and professionalism.
• Acts as a liaison between department leaders, staff, and external stakeholders, fostering effective communication.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
• 3-5 years of administrative or executive support experience required
• Experience in a healthcare or facility setting preferred

Knowledge, Skills and Abilities

• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
• Excellent organizational and time management skills with attention to detail.
• Effective verbal and written communication skills, including the ability to draft professional documents and reports.
• Demonstrated ability to handle confidential and sensitive information with discretion.
• Strong interpersonal skills to build and maintain positive relationships with staff, leaders, and external stakeholders.
• Problem-solving skills with the ability to prioritize tasks and manage competing demands.

Job Info

• Job Identification 163729
• Job Category Administrative Support
• Posting Date 09/11/2026, 08:03 PM
• Job Schedule Full time
• Job Shift Day
• Locations 4370 W Main St, Dothan, AL, 36305, US