Executive Assistant

Henry-Ford-Health-2; Detroit (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

Henry Ford Health in Detroit, United States, seeks a detail-oriented Executive Assistant to provide comprehensive administrative support to senior executives. The role requires highly organized, confidential, and proactive professionals who can manage calendars, prepare materials, and coordinate travel and budgets.

The successful candidate will anticipate needs, liaise across departments, and maintain high standards of professionalism.

Qualifications

• High School Diploma/G.E.D. required.
• Associates Degree in business or secretarial field preferred.
• 3-5 years of professional experience as an Executive Assistant or in a similar role.
• Excellent organizational and time management skills.
• Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with travel coordination and expense management.
• Familiarity with CRM software or database management systems (preferred).
• Experience preparing executive presentations and reports (preferred).
• Knowledge of corporate protocols and business etiquette (preferred).

Responsibilities

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
• Prepare and organize meeting materials, agendas, and presentations for executive leadership
• Handle correspondence, emails, and phone communications with professionalism and discretion
• Coordinate travel arrangements, including flights, accommodations, and ground transportation
• Maintain confidentiality and exercise sound judgment when handling sensitive information and documents
• Prepare reports, presentations, and other business documents with accuracy and attention to detail
• Manage office supplies, equipment, and vendor relationships to ensure operational efficiency
• Coordinate special projects and events as assigned by executive leadership
• Serve as a liaison between executives and internal departments to facilitate communication and collaboration
• Track expenses, manage budgets, and maintain financial records related to executive operations
• Perform general administrative duties including filing, data entry, and record management

Skills

Calendar management

Communication skills

Multitasking

Confidentiality

Office administration

Travel coordination

Vendor management

Meetings preparation

Interpersonal skills

Independent work

Expense management

CRM familiarity

Education

High School Diploma

Associate Degree in business/secretarial field

Tools

Microsoft Office

Scheduling software

CRM software

Project management tools

Job description

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus.

Job Description

We are seeking a detail-oriented and professional Executive Assistant to join our organization in Detroit, United States. In this role, you will provide comprehensive administrative and organizational support to senior executives, ensuring smooth operations and enabling leadership to focus on strategic initiatives. The ideal candidate will be highly organized, efficient, and committed to maintaining the highest standards of professionalism and confidentiality.

• Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
• Prepare and organize meeting materials, agendas, and presentations for executive leadership
• Handle correspondence, emails, and phone communications with professionalism and discretion
• Coordinate travel arrangements, including flights, accommodations, and ground transportation
• Maintain confidentiality and exercise sound judgment when handling sensitive information and documents
• Prepare reports, presentations, and other business documents with accuracy and attention to detail
• Manage office supplies, equipment, and vendor relationships to ensure operational efficiency
• Coordinate special projects and events as assigned by executive leadership
• Serve as a liaison between executives and internal departments to facilitate communication and collaboration
• Track expenses, manage budgets, and maintain financial records related to executive operations
• Perform general administrative duties including filing, data entry, and record management

Qualifications

• High School Diploma/G.E.D. required in order to compose and prepare a variety of confidential reports, tables, memorandums, etc. Associates Degree in business or a secretarial field from a business school or college preferred.
• 3-5 years of professional experience as an Executive Assistant or in a similar administrative support role
• Exceptional organizational and time management skills with the ability to multitask effectively
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Demonstrated ability to maintain confidentiality and handle sensitive information
• Proficiency with scheduling software, email platforms, and project management tools
• Excellent attention to detail and accuracy in all work
• Professional demeanor with strong interpersonal skills
• Ability to work independently and take initiative in a fast-paced environment
• Experience with travel coordination and expense management
• Familiarity with CRM software or database management systems (preferred)
• Experience preparing executive presentations and reports (preferred)
• Knowledge of corporate protocols and business etiquette (preferred)