Sr Administrative Secretary

Henry-Ford-Health-2; Detroit (MI); On-site; USD 45,000 - 65,000; Full time

Job summary

Henry Ford Health seeks a Sr Administrative Secretary to provide essential secretarial and administrative support to high-level executives in Detroit. You will handle correspondence, schedules, and confidential information while coordinating projects and acting as a liaison with visitors and staff.

The role emphasizes calendar management, accurate record-keeping, and discretion in handling sensitive data within a major healthcare system in Michigan.

Qualifications

• High School Diploma or GED required.
• One year certificate from college or technical school with at least three years of office experience; or five+ years of related secretarial experience.
• Experience scheduling appointments and maintaining calendars.

Responsibilities

• Prepare correspondence in final form and manage incoming and outgoing communications.
• Schedule meetings, appointments, and maintain calendars for supervisors.
• Maintain organized files and records, ensuring confidentiality and accessibility.
• Conduct special projects and gather data to prepare reports as assigned.
• Direct the work of lower-classified clerical employees and handle routine bookkeeping and billing functions.
• Receive visitors and answer questions from influential callers with professionalism and discretion.

Skills

Calendar management

Communications

Data entry

Confidentiality

Education

High School Diploma or GED

One year certificate from college or technical school

Job description

Henry Ford Health partners with millions of people on their health journey, across Michigan and around the world. We offer a full continuum of services from primary and preventative care to complex and specialty care, health insurance, a full suite of home health offerings, virtual care, pharmacy, eye care and other health care retail. With former Ascension southeast Michigan and Flint region locations now part of our team, Henry Ford's care is available in 13 hospitals and hundreds of ambulatory care locations. Based in Detroit, Henry Ford is one of the nation's most respected academic medical centers and is leading the Future of Health: Detroit, a $3 billion investment anchored by a reimagined Henry Ford academic healthcare campus.

Job Description

Sr Administrative Secretary - Henry Ford Health

Job Title

Sr Administrative Secretary

About the Department

Join one of Michigan's largest physician organizations, delivering coordinated care across primary and specialty practices throughout the region. Henry Ford Medical Group offers collaborative teamwork, access to leading clinical resources, and opportunities to build lasting relationships with patients and communities.

Role Overview

As a Sr Administrative Secretary, you will provide essential secretarial, clerical, and administrative support to the Vice President, Division Head, or Physician-in-Charge. Your role is crucial in ensuring the smooth operation of the department by managing correspondence, scheduling, and special projects, all while maintaining confidentiality and professionalism.

Why Henry Ford Health

At Henry Ford Health, we are relentless advocates for exceptional care for our patients, communities, and each other. We come to do meaningful work and grow our careers, and we stay for the connection, support, and shared pride in making the impossible, possible.

What You Will Do

• Prepare correspondence in final form and manage incoming and outgoing communications.
• Schedule meetings, appointments, and maintain calendars for supervisors.
• Maintain organized files and records, ensuring confidentiality and accessibility.
• Conduct special projects and gather data to prepare reports as assigned.
• Direct the work of lower-classified clerical employees and handle routine bookkeeping and billing functions.
• Receive visitors and answer questions from influential callers with professionalism and discretion.

Qualifications

What You Will Need

Required Qualifications

• High School Diploma or G.E.D. equivalent.
• One year certificate from college or technical school with at least three (3) years of experience within an office setting; or five (5) or more years of related secretarial experience within an office setting.
• Previous experience scheduling appointments and maintaining calendars.

Preferred Qualifications

• Progressively more responsible related work experience in a healthcare setting.
• Experience handling highly confidential and sensitive information.

What We Offer

At Henry Ford Health, we foster an environment of collaboration, career growth, and mission-driven work. You’ll have access to learning opportunities and the chance to make a meaningful impact in healthcare.