Executive Assistant

Kids for the Future; Denver (CO); On-site; USD 64,000 - 80,000; Full time

Benefits offered by this job

401k Retirement plan

Variety of voluntary benefits

Job summary

Donor Alliance in Denver, CO seeks an experienced Executive Assistant to provide confidential administrative support to the CEO, CAO, CLO, and Board of Directors, in a fast-paced environment. The role requires discretion, strong judgment, and the ability to manage busy calendars and travel arrangements.

You will handle confidential correspondence, draft letters, organize meetings and events, and coordinate communications between executives and staff, committees and partners, contributing to the

Qualifications

• Minimum of five years’ experience in diversified administrative support, including a minimum of two years training and experience in execution of executive level assistant responsibilities required.
• Demonstration of strong independent judgment and initiative required.
• Accuracy in punctuation, composition, and grammar required. Minute taking experience required.
• Task oriented, strong attention to detail required.
• Demonstrated organizational skills required.

Responsibilities

• Receives and handles confidential messages and correspondence. Serves as the initial point of contact in executive’s absence. Acts as a liaison between executives and staff, management, and Board(s).
• Schedules appointments and maintains executive, leadership and staff calendars. Daily or as appropriate, communicates information on scheduled activities, pending actions, due dates, and follow up actions required.
• Composes letters, agreements, and memoranda for signature. Reviews outgoing messages for accuracy in grammar, punctuation, and required format.
• Provides coordination of events and meetings for Executive Leadership, Leadership, Staff, and Board of Directors
• Coordinates travel (meetings/seminars) for executives. Completes travel arrangements in a timely and cost-effective manner.

Skills

Executive support

Independent judgment

Attention to detail

Organizational skills

Job description

• Location 200 SPRUCE ST STE 200,DENVER, CO, 80230-7127,United States

Description

We want you to help our team save more lives!

Named a Top Workplace for over 10+ years, Donor Alliance is driven by our core values, grounded in People First. Celebrating a commitment to the ideas, growth, and development of all team members in support of our mission to advance donation and transplantation efforts. With a team of bright minds united in saving and healing lives, we look forward to learning more about your unique skills and talents.

Executive Assistant

The Executive Assistant is responsible for providing administrative support to the OPO Chief Executive Officer (CEO), Chief Administrative Officer (CAO), and Chief Legal Officer (CLO), Donor Alliance Board of Directors, and Committees, in a fast-paced environment. This position handles details of a confidential nature and has considerable verbal and written contact with the Board of Directors, and assigned Committees which require poise, diplomacy, and courtesy.

• Good judgment and timely action are essential. In addition, the duties performed in this position require depth of insight, awareness, and sensitivity to impact past or developing situations.
• The Executive Assistant works closely with the Vital Impact Health Group system, and is responsible for organizing own workload, setting priorities, and meeting critical deadlines.
• Receives and handles confidential messages and correspondence. Serves as the initial point of contact in executive’s absence. Acts as a liaison between executives and staff, management, and Board(s). Assists with incoming telephone calls as necessary, refer caller directly to executives, handles personally, or directs to appropriate staff member. Utilizes tact and diplomacy to establish and maintain cooperative relationships (internally and externally). Interacts verbally with Board members in a professional and timely manner.
• Schedules appointments and maintains executive, leadership and staff calendars. Daily or as appropriate, communicates information on scheduled activities, pending actions, due dates, and follow up actions required.
• Composes letters, agreements, and memoranda for signature. Reviews outgoing messages for accuracy in grammar, punctuation, and required format.
• Provides coordination of events and meetings for Executive Leadership, Leadership, Staff, and Board of Directors
• Coordinates travel (meetings/seminars) for executives. Completes travel arrangements in a timely and cost-effective manner.

Qualifications & Skills

We’re committed to building a dynamic, diverse team that reflects the community we serve. We value people who are eager to learn and committed to excellence, and we encourage you to apply even if you don’t meet every qualification.

• Minimum of five years’ experience in diversified administrative support, including a minimum of two years training and experience in execution of executive level assistant responsibilities required.
• Demonstration of strong independent judgment and initiative required.
• Accuracy in punctuation, composition, and grammar required. Minute taking experience required.
• Task oriented, strong attention to detail required.
• Demonstrated organizational skills required.

Donor Alliance has designed a robust benefits package. To learn more about these offerings, please visit https://www.donoralliance.org/who-we-are/careers/

• $64,111-$80,139 annually
• Exempt- not eligible for overtime
• 401k Retirement plan
• Variety of voluntary benefits

Donor Alliance is the federally-designated, Association of Organ Procurement Organizations (AOPO) and American Association of Tissue Banks (AATB) accredited, non-profit organ procurement organization serving Colorado and most of Wyoming. As a recognized leader in facilitating the donation and recovery of transplantable organs and tissues, Donor Alliance’s mission is to save lives through organ and tissue donation and transplantation. To achieve this mission, Donor Alliance employs effective family approach and recovery programs in more than 100 hospitals. Donor Alliance also inspires the public to register as organ and tissue donors through community partnerships, public outreach and education campaigns throughout its donation service area.