Executive Assistant

Fermi America; Dallas (TX); On-site; USD 85,000 - 120,000; Full time

Job summary

Fermi America is seeking an experienced Executive Assistant to support the Chief Human Resources Officer (CHRO). This highly visible role requires discretion, sound judgment, and superb organizational skills to drive organizational effectiveness and coordinate across the business.

You will manage complex calendars, coordinate domestic travel, prepare briefing materials, and partner with other executives and assistants to align priorities.

Qualifications

• 5+ years of experience supporting C-suite executives or senior leaders.
• Exceptional organizational and project management skills with multiple priorities.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.
• Strong analytical capabilities and comfort working with reports and metrics.
• Excellent written and verbal communication skills.
• Ability to work independently with high accuracy and discretion.

Responsibilities

• Manage a complex executive calendar, meetings, travel, and priorities.
• Coordinate with other EAs to align leadership calendars and initiatives.
• Prepare agendas, briefing materials, and supporting documents for CHRO meetings.
• Represent the CHRO with internal and external stakeholders and partners.
• Handle purchase orders, invoices, SOWs, and departmental processes.
• Develop presentations and executive-level materials using PowerPoint and Excel.

Skills

Executive support

Calendar management

Travel planning

Stakeholder coordination

MS Office

Data analysis

Communication

Tools

PowerPoint

Excel

Outlook

Teams

Job description

Position Overview
Fermi America is developing next-generation energy and infrastructure solutions that support America\'s growing power, technology, and industrial needs. As we continue building a world-class organization, we are seeking an experienced Executive Assistant to serve as a trusted partner to our Chief Human Resources Officer (CHRO).

Description

Position Overview

Fermi America is developing next-generation energy and infrastructure solutions that support America\'s growing power, technology, and industrial needs. As we continue building a world-class organization, we are seeking an experienced Executive Assistant to serve as a trusted partner to our Chief Human Resources Officer (CHRO).

This is a highly visible role requiring exceptional organization, sound judgment, discretion, and professionalism. The Executive Assistant will play a critical role in helping drive organizational effectiveness, supporting executive priorities, and ensuring seamless coordination across the business.

Key Responsibilities

Executive Partnership & Calendar Management

• Manage a complex and dynamic executive calendar, coordinating meetings, travel, and strategic priorities.
• Partner closely with other executive assistants to ensure alignment across leadership calendars and business initiatives.
• Anticipate scheduling conflicts, prioritize competing demands, and proactively resolve issues.
• Coordinate domestic travel arrangements, itineraries, accommodations, and expense reporting.
• Ensure the CHRO is prepared for meetings through the development of agendas, briefing materials, and supporting documentation.

Executive Representation & Stakeholder Coordination

• Serve as a trusted representative of the CHRO when engaging with executives, employees, external partners, and executive search firms.
• Maintain a professional and polished presence that reflects the values and standards of Fermi America.
• Facilitate communication and follow-up between the CHRO and internal stakeholders.
• Act as a proxy on designated initiatives while ensuring alignment with executive priorities.
• Support recruiting leadership activities and executive-level candidate interview coordination.

Operations, Administration & Project Support

• Manage purchase orders (POs), statements of work (SOWs), invoices, and department administrative processes.
• Monitor action items, deadlines, and project deliverables on behalf of the CHRO.
• Maintain organizational charts and leadership directories with a high degree of accuracy and attention to detail.
• Assist with departmental planning, budgeting activities, reporting, and workforce analytics.
• Coordinate leadership meetings, team events, employee engagement activities, lunches, and special events.
• Support office management activities, vendor coordination, and departmental supply management.

Reporting & Executive Deliverables

• Develop presentations, reports, and executive communications using PowerPoint, Excel, and other business tools.
• Compile and analyze data to support decision-making and leadership reporting.
• Prepare professional executive-level materials for meetings, presentations, and strategic initiatives.
• Draft correspondence and communications on behalf of the CHRO as needed.

Confidentiality & Professional Judgment

• Handle highly sensitive employee, organizational, and business information with the utmost discretion.
• Exercise sound judgment when managing confidential matters and executive communications.
• Demonstrate strong discernment regarding what information requires escalation, confidentiality, or executive involvement.
• Build trusted relationships throughout the organization while maintaining professionalism and confidentiality.

Requirements

Required Qualifications

• 5+ years of experience supporting C-suite executives, senior leaders, or executive teams.
• Exceptional organizational and project management skills with the ability to manage multiple priorities simultaneously.
• Advanced proficiency in Microsoft Outlook, Excel, PowerPoint, Word, and Teams.
• Strong analytical capabilities and comfort working with reports, metrics, and executive presentations.
• Excellent written and verbal communication skills.
• Demonstrated experience handling confidential and sensitive information.
• Ability to work independently with minimal supervision while maintaining a high level of accuracy.
• Strong attention to detail and commitment to operational excellence.

Preferred Qualifications

• Experience supporting a Chief Human Resources Officer or Human Resources leadership team.
• Experience in a high-growth, startup, energy, infrastructure, construction, engineering, technology, or industrial environment.
• Experience managing budgets, vendors, purchase orders, invoices, and statements of work.
• Experience coordinating executive recruiting activities and working with executive search firms.