Executive Assistant

NeuroPsychiatric Hospitals; Crown Point (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a skilled Executive Assistant to support its hospital executive team. This dynamic role involves managing complex calendars, preparing meeting materials, and ensuring smooth communication between various stakeholders. The ideal candidate will possess advanced communication skills and proficiency in Microsoft Office tools. This position offers the chance to work in a collaborative environment dedicated to providing exceptional care to patients with unique medical needs. If you thrive in a fast-paced setting and are passionate about making a difference, this opportunity is perfect for you.

Qualifications

• 2-3 years of experience as an Executive Assistant preferred.
• Proven experience in communication with various leadership levels.

Responsibilities

• Manage complex scheduling and calendaring for the executive team.
• Prepare meeting agendas, slide decks, and confidential correspondence.
• Coordinate travel arrangements for senior leadership.

Skills

Advanced communication skills

Written communication

Verbal communication

Organizational skills

Tools

Microsoft Office

Excel

PowerPoint

Teams

Job description

Founded fifteen (15) years ago, NPH is the largest hospital system in the nation providing care to patients with both neurological and medical needs. We are unique in that we serve a population which others have been previously unable to, largely due the patient’s underlying medical issues. Our facilities maintain an inter-disciplinary focus using a multi-specialty approach for both neuropsychiatric and complex medical care issues. This proven approach provides unrivaled quality care for all of our patients. We have multiple locations throughout the United States and are continuing to add locations to ensure better access to our unique model of care.

Overview

NBH is looking for an experienced Executive Assistant to support our hospital executive team. The executive assistant provides comprehensive administrative support, including internal and external meeting scheduling, special projects, and complex daily calendaring. The executive assistant will oversee meeting agendas and slide deck preparation, confidential correspondences, and event/conference management. This position does require a flexible work schedule.

Responsibilities

• Represents and maintains the office of the executive with dignity and respect.
• Maintains complex appointment schedules and calendaring, including standing and recurrent meetings.
• Serves as the liaison between the executive's office and external sources, various companies, and opportunities.
• Provides proactive preparation and collection/distribution of supporting information on upcoming meetings.
• Creates and maintains updated slide decks on a number of hospitals initiatives.
• Works and coordinates with other executive assistants and resource staff and participates in preparation and meeting management, including agendas, minutes, presentations, slide decks, and documentation of next steps.
• Creates and edits confidential correspondence.
• Assists with visitors and guests.
• Confirms meeting logistics, including conference room reservations, onsite and remote meetings, audio/visual and IT support, as required.
• Arranges travel - air, hotel, meeting registration, automobile - as needed for senior leadership attendance at conferences.
• Responsible for implementing, organizing and maintaining master filing system for our busy Executive.
• Answers and directs phone calls to proper person and provides assistance as requested or required.
• May serve as a receiving and triage point for a variety of sensitive/confidential matters, and communication with all levels of employees, including senior leadership.

Qualifications

• Experience: Two to Three years of Executive Assistant experience preferred.
• Advanced communication skills with proven experience with written and verbal communication with multiple levels of leadership, colleagues, and the public.
• Intermediate skills in Microsoft suite, including: Office, Excel, PowerPoint, and Teams.