Executive Assistant

Laborde Products Inc; Covington (LA); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

401k with company match

Paid Time Off

Company Paid Holidays

Job summary

Laborde Products Inc. is seeking an Executive Assistant to support the President, optimize scheduling, coordinate communications, and manage travel.

The role requires discretion, organization, and proactive problem-solving within a growing family-owned firm serving Marine and Industrial/Oilfield markets. The successful candidate will handle email, calendar, and meeting preparation, coordinate travel for the executive team, maintain filing systems, and support event logistics.

Qualifications

• High school diploma or equivalent required; bachelor's degree preferred.
• 3 - 5 years of administrative experience with at least 2 years supporting an executive or senior level manager.

Responsibilities

• Coordinate the President's communication, including taking calls, responding to emails, and interfacing with customers.
• Manage the calendar and all appointments for the President.
• Ensure that the President is prepared and appropriate preparations are in place for all meetings and events.
• Respond to requests for meetings and meeting modifications, as necessary.
• Coordinate and schedule all travel for the President and other members of the Executive Team as needed.
• Screen and direct phone calls to the President and Executive Team as needed.
• Accept and address incoming correspondence for the President while out of the office or traveling.
• Assist in the management of the President's email inbox and follow up on email action items as necessary.
• Maintain organized filing system for all electronic files for the President.
• Maintain expenses and complete monthly expense reports.
• Participate in meetings and events, take notes, and communicate initiatives and deadlines after the meeting.
• Ensure that the office and meeting rooms are always organized, clean, and presentable for our team members, customers, and guests.
• May perform other duties as required by business needs.

Skills

Highly organized

Detail oriented

High energy

Positive attitude

Strong work ethic

Problem solving

Communication

Interpersonal skills

Confidentiality

Team player

Education

High school diploma or equivalent

Bachelor’s degree preferred

Job description

Laborde Products is an innovative family-owned company with offices in Covington, LA and Houston, TX. We provide heavy-duty engines, equipment, service, and support for our customers in the Marine and Industrial/Oilfield markets.

We are currently seeking an experienced and proactive Executive Assistant to join our growing team! You will be responsible for optimizing the time and efforts of the President by tracking and communicating the progress of projects, initiatives, and tasks.

In this role, you will:

• Coordinate the President's communication, including taking calls, responding to emails, and interfacing with customers.
• Manage the calendar and all appointments for the President.
• Ensure that the President is prepared and appropriate preparations are in place for all meetings and events.
• Respond to requests for meetings and meeting modifications, as necessary.
• Coordinate and schedule all travel for the President and other members of the Executive Team as needed.
• Screen and direct phone calls to the President and Executive Team as needed.
• Accept and address incoming correspondence for the President while out of the office or traveling.
• Assist in the management of the President's email inbox and follow up on email action items as necessary.
• Maintain organized filing system for all electronic files for the President.
• Maintain expenses and complete monthly expense reports.
• Participate in meetings and events, take notes, and communicate initiatives and deadlines after the meeting.
• Ensure that the office and meeting rooms are always organized, clean, and presentable for our team members, customers, and guests.
• May perform other duties as required by business needs.

Qualifications we are looking for:

• High school diploma or equivalent; bachelor's degree preferred.
• 3 - 5 years of administrative experience with at least 2 years supporting an executive or senior level manager.

Skills you will need:

• Highly organized and detail oriented.
• High energy with a positive attitude and strong work ethic.
• Willing to face complex issues head on and work through challenges to build a stronger organization.
• Proactive approach to problem solving.
• Excellent communication and interpersonal skills.
• Ability to work well individually and as part of a team with diverse personalities. Tactful and mature.
• Confident and able to remain calm under pressure.
• Strong customer service mentality.
• Trustworthy and able to maintain confidentiality.

What you can expect as an Executive Assistant:

• This position operates in an office environment; Work is generally sedentary in nature but may require some standing and walking at times.
• May be required to drive a company vehicle to perform tasks on occasion.

Work Schedule and Benefits:

• Standard office hours are Monday - Friday from 8am - 5pm
• Competitive Wages
• Medical, Dental and Vision Insurance
• Life Insurance
• Short-term and Long-term Disability
• 401k plans with company match
• Paid Time Off and Company Paid Holidays

At Laborde Products, we are committed to the success of our company and fellow team members. We do that through teamwork and completing every task with the highest level of honesty, integrity and enthusiasm.

We value equal opportunity employment and are committed to hiring individuals regardless of race, color, religion, sex, sexual orientation, national origin, disability, age, veteran status or any other protected group.