Executive Assistant, Board & Sustainability

KBR Careers; Columbia (MD); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

401(k) plan with company match

Medical, dental, vision insurance

Life insurance & AD&D

Disability coverage

Flexible work schedule

Professional training & development

Job summary

KBR Careers is seeking an Executive Assistant to support the Corporate & Compliance team, providing executive administration, governance coordination, and day-to-day operations for the department.

The role partners with senior leadership to ensure smooth Board of Directors activities, maintains corporate records, and supports compliance processes in a fast-paced environment.

Qualifications

• Bachelor’s degree from an accredited institution is required.
• Minimum 5–7 years supporting corporate governance, legal, or executive leadership in a public company.
• Experience with Board of Directors activities and handling confidential information.
• Experience with public company governance and compliance processes is preferred.

Responsibilities

• Coordinate logistics for domestic and international Board meetings and committees.
• Arrange director travel, visas, and accommodations.
• Prepare and distribute Board materials and governance documents.
• Support corporate records maintenance and notarization processes.

Skills

Organizational skills

Time-management

Communication (written)

Communication (verbal)

Professionalism & discretion

Relationship building

Problem solving

Attention to detail

Customer-service mindset

Microsoft 365 proficiency

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

SharePoint

OneDrive

BoardVantage

Workiva

EDGAR Next

Diligent Entities

Job description

Title

Executive Assistant

About the Role

Reporting to the Vice President, Corporate & Compliance and Assistant Corporate Secretary, the Executive Assistant plays a critical role in supporting the Corporate & Compliance team through executive administration, corporate governance coordination, and operational support. The position serves as a key partner to senior leadership, ensuring smooth execution of Board of Directors activities, public company compliance processes, maintenance of corporate records, and coordination of day‑to‑day administrative functions for the department.

Key Responsibilities

Corporate Governance & Board Support

• Coordinate and manage logistics for domestic and international Board meetings and committees.
• Arrange director travel including flights, accommodations, transportation, visas, and related requirements.
• Coordinate meeting venues, catering, and event logistics for Board meetings.
• Serve as a liaison between Board members and senior leadership to facilitate communication and meeting preparations.
• Support the administration of the Company’s Annual Meeting of Stockholders, including virtual meeting logistics.
• Assist with preparation, compilation, and distribution of Board and committee materials, including posting to governance platforms such as BoardVantage.

Securities Compliance Support

• Provide administrative support for public company compliance activities, including preparation and filing of SEC Forms 3, 4, 5, and 8‑K.
• Support insider trading compliance by maintaining insider lists and coordinating trading window communications.
• Assist with proxy statement preparation and related annual governance activities.

Subsidiary Governance & Corporate Records

• Assist with maintenance of corporate records and governance documentation.
• Coordinate notarization, legalization, apostille, and other document authentication requirements.
• Support annual renewal and maintenance of business licenses for domestic and international entities.
• Serve as primary point of contact for notary requests and related administrative processes.

Department Administration & Operational Support

• Process legal department invoices and coordinate payment activities to ensure timely vendor payments.
• Prepare purchase requisitions and support procurement activities.
• Assist with administration and tracking of legal matters, including class action claims and other departmental initiatives.
• Provide administrative and project support to members of the Corporate & Compliance team as needed.
• Coordinate with internal stakeholders and external service providers to support efficient departmental operations.

Basic Qualifications

Education & Experience

• Bachelor’s degree from an accredited institution required.
• Minimum of 5–7 years of experience supporting a Corporate Secretary, Corporate Governance, Legal, or Executive Leadership function within a publicly traded company.
• Experience working with Board of Directors activities, executive-level stakeholders, and confidential corporate information.
• Experience supporting public company governance and compliance processes preferred.

Core Skills & Competencies

• Exceptional organizational and time-management skills with ability to manage multiple priorities and deadlines.
• Strong written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and integrity when handling confidential and sensitive information.
• Ability to build effective working relationships with Board members, executives, employees, vendors, and external stakeholders.
• Proven ability to work independently, exercise sound judgment, and proactively solve problems.
• Strong attention to detail and commitment to accuracy.
• Collaborative, customer‑service-oriented mindset with ability to support a variety of stakeholders.
• Advanced proficiency in Microsoft 365 applications including Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Experience using governance and reporting platforms such as Nasdaq BoardVantage, Workiva, EDGAR Next, Toppan Merrill Bridge, Diligent Entities, or similar systems.
• Self‑motivated, resourceful, and able to operate effectively in a fast‑paced, deadline-driven environment.

Additional Compensation

KBR may offer bonuses, commissions, or other forms of compensation depending on internal policy or contractual designation, including sign‑on bonuses, relocation benefits, short‑term and long‑term incentives, or discretionary payments for exceptional performance.

Benefits

Competitive lifestyle benefits may include a 401(k) plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or a flexible work schedule. Career advancement through professional training and development is supported.

Equal Opportunity Employer

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status, or any other characteristic protected by federal, state, or local law.