Executive Assistant

Alvarez & Marsal; City of Rochester (NY); Hybrid; USD 80.000 - 90.000; Vollzeit

Benefits dieser Stelle

Healthcare plans

Flexible spending accounts

Life insurance

AD&D

Disability insurance

401(k) retirement plan

Paid time off

Federal holidays

Zusammenfassung

Alvarez & Marsal in New York City is seeking an experienced Executive Assistant to support the North American Data and AI group Managing Directors. This hybrid role requires strong calendar, travel coordination, and client communication, with in-office presence two days weekly.

You will partner with senior leaders, organize complex meetings across time zones, prepare reports, and help manage budgets and expenses using Concur.

Qualifikationen

• 5+ years EA / Business Operations experience.
• Bachelor's degree preferred.
• Outstanding customer service and ability to support multiple executives.
• Excellent oral and written communication skills; ability to maintain confidentiality.
• Proficiency with Microsoft Office Suite, Concur, Salesforce, and file sharing tools.

Aufgaben

• Provide high-level administrative and executive support to Managing Directors.
• Manage complex calendars across multiple executives, clients, stakeholders, and time zones.
• Coordinate domestic and international travel, including flights, accommodations, and itineraries.
• Coordinate meetings, logistics for in‑person and virtual settings, including leadership meetings and client sessions.
• Process time and expense reports using Concur; support MDs as needed.
• Serve as a professional point of contact for clients and executives; ensure seamless communication.
• Train and support new hires on administrative processes.
• Perform Excel analyses and vendor contract comparisons.
• Provide proactive support on special projects and evolving business needs.
• Additional duties as assigned.

Kenntnisse

Executive support

Calendar management

Travel coordination

Client communication

Cross-functional collaboration

Problem solving

Self-motivation

Ausbildung

Bachelor's degree

Tools

Microsoft Office

Concur

Salesforce

Box

Excel

Jobbeschreibung

Description

About Alvarez & Marsal

Alvarez & Marsal (A&M) is a global consulting firm with over 10,000 entrepreneurial, action and results-oriented professionals in over 40 countries. We take a hands‑on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

Alvarez & Marsal is seeking a dynamic, enthusiastic Executive Assistant (EA) to join its North American Data and AI team. This group is combining A&M's market‑leading execution with AI and digital expertise to help clients redesign processes, improve performance and achieve better outcomes. This is a hybrid position based in our New York City office, with an in‑office expectation of two days per week.

Our EAs are made up of a team of experienced professionals who support our top executives and teams across the globe. These critical team members are viewed as strategic partners who enable our teams to deliver gold standard work to our clients. The candidate should be motivated, resourceful, organized, poised, and able to operate independently with strong attention to detail.

How you will contribute

• Provide high-level administrative and executive support to the North American Data and AI group Managing Directors in a fast-paced, client‑focused environment.
• Manage complex internal and client calendars, coordinating across multiple executives, clients, stakeholders, and time zones while navigating frequent changes and competing priorities.
• Coordinate complex domestic and international travel, including flights, accommodations, ground transportation, detailed itineraries, and last‑minute changes.
• Coordinate internal and external meetings, including client meetings, leadership meetings, team meetings, off‑sites, and one‑on‑one meetings, managing all associated logistics for both in‑person and virtual settings.
• Process time and expense reports using Concur and provide ongoing administrative support to Managing Directors.
• Serve as a professional point of contact for clients, senior executives, and internal stakeholders, ensuring responsive and seamless communication.
• Train and support new hires as needed on administrative processes, systems, and team procedures.
• Perform Excel analysis as required, including event and vendor contract comparisons.
• Provide proactive support on special projects and evolving business needs, anticipating priorities and ensuring strong follow‑through.
• Additional duties as assigned.

Qualifications

• 5+ years Executive Assistant / Business Operations Experience
• Bachelor's Degree preferred
• Outstanding customer service / interpersonal skills; ability to support multiple executives / varied working styles.
• Strong relationship management skills, ability to build a personal network throughout the company as a trusted team member.
• Excellent oral and written communication skills; ability to communicate clearly and effectively with senior leaders and external partners.
• Ability to ensure communications are clear, thorough, and specific, with attention to follow‑through and confidentiality.
• Excellent computer and calendaring skills to include a working knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Salesforce, Concur, file sharing software (i.e., Box).
• Skillful execution of administrative activities, with high attention to detail, organization and process; consistently produce error‑free work; organized and detail orientated with excellent follow‑through; independent.
• Strong problem‑solver.
• Self‑motivated, tactful, and a great team player.
• Professional image and demeanor.
• Project coordination and management experience needed at an intermediate complexity.
• Proven ability to manage projects, work under pressure with minimal direction and consistently make deadlines.
• Demonstrated ability and willingness to continuously acquire new competencies and accept new challenges.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top‑note training and on‑the‑job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well‑being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high‑performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & M. Additionally, employees are eligible for paid time off including vacation, personal days, seventy‑two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Clickherefor more information regarding A&M’s benefits programs.

The salary range is $80,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.