Administrative Assistant

Alvarez & Marsal; City of Rochester (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare plans

Flexible spending and savings accounts

Life insurance

AD&D insurance

Disability insurance

401(k) retirement plan

Paid time off

Job summary

Alvarez & Marsal (A&M) seeks an Administrative Assistant for our New York office. The role requires in-office attendance Monday to Friday, 9am–6pm, with responsibilities spanning mail handling, conference room management, travel arrangements, and support for the Tax Campus Recruiting team.

Ideal candidates will have 3+ years in administration, strong communication skills, and proficiency in Microsoft Office.

Qualifications

• Minimum of 3 years of experience in an administrative role.
• Strong interpersonal skills with a positive and professional demeanor.
• Proven ability to interact effectively with clients and employees at all levels.
• Exceptional verbal and written communication skills.
• Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
• Highly organized and detail-oriented with excellent follow-through.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Self-motivated, creative thinker, and collaborative team player.

Responsibilities

• Process incoming and outgoing domestic and international mail and packages, including certified mail receipt distribution, filing, and uploading to designated platforms e.g., BOX.
• Oversee conference room operations, including scheduling reservations, maintaining video conferencing and AV equipment knowledge, and coordinating maintenance or cleaning issues.
• Serve as backup support to the local office Tax Executive Assistant, process expense reports in Concur, and assist with travel arrangements for Managing Directors.
• Support Tax Campus Recruiting team with local events, including inventory management and shipping items to/from events; act as the local office point of contact for Tax Intern onboarding and events.
• Maintain office inventory, ensuring supplies are stocked and reordered as necessary.
• Provide administrative support for various tasks to ensure smooth operations and adherence to standards.

Skills

Interpersonal skills

Verbal and written communication

Highly organized

Self-motivated and collaborative

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Description

About Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

The Team

We are currently seeking an Administrative Assistant in our New York office. The successful candidate must be able to prioritize work, be detail oriented, work independently, and help to foster a team atmosphere in a professional, fast-paced environment. The role requires in-office attendance Monday to the Friday, 9am-6pm.

How you will contribute

• Process incoming and outgoing domestic and international mail and packages, including certified mail receipt distribution, filing, and uploading to designated platforms e.g., BOX. Coordinate outgoing courier packages and make trips to USPS/FedEx distribution centers as needed.
• Oversee conference room operations, including scheduling reservations, maintaining a working knowledge of video conferencing and AV equipment to assist and train others, ensuring rooms are tidy and appropriately stocked, and coordinating/reporting maintenance or cleaning issues.
• Serve as backup support to the local office Tax Executive Assistant (EA), process expense reports in Concur, and assist with travel arrangements for Managing Directors (MDs) as required.
• Support the Tax Campus Recruiting team with local events, including inventory management and shipping items to/from events. Act as the local office point of contact for Tax Intern onboarding and events.
• Maintain office inventory, ensuring supplies are adequately stocked and reordered as necessary.
• Provide administrative support for various tasks, ensuring smooth office operations and adherence to organizational standards.

Qualifications

• Minimum of 3 years of experience in an administrative role
• Strong interpersonal skills with a positive and professional demeanor
• Proven ability to interact effectively with clients and employees at all levels
• Exceptional verbal and written communication skills
• Proficiency in computer applications and calendaring, including Microsoft Outlook, Word, Excel, and PowerPoint
• Highly organized and detail-oriented, with excellent follow-through capabilities
• Strong problem-solving skills and the ability to adapt to changing priorities
• Self-motivated, creative thinker, and collaborative team player

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Clickhere for more information regarding A&M’s benefits programs.

Thesalaryrange is $60,000- $65,000annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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