Senior Executive Assistant

Alvarez & Marsal; Torch of Friendship (FL); Híbrido; USD 75 000 - 80 000; Tempo integral

Resumo da oferta

Alvarez & Marsal is seeking a dynamic Senior Executive Assistant to join the TAX team on a hybrid schedule in Florida. The role focuses on calendar management, expense reporting, and coordinating with internal and external stakeholders to ensure timely, accurate, and confidential handling of high-level engagements.

The ideal candidate will have 5+ years of EA experience in professional services, strong communication skills, and proficiency with Concur, Outlook, and Microsoft Office.

Qualificações

• A Bachelors’ Degree in relevant field of study (degree in business-related field a plus) is preferred.
• 5+ years of Executive Assistant experience in consulting, professional services, accounting, or a law firm.
• Feels comfortable with completing expense reports through Concur, invoicing and reconciliation of credit card statements.
• Highly proficient with Microsoft Office Suite.
• Understands the importance of strict confidentiality of internal/personnel affairs/client information.
• Ability and desire to learn and develop new skills.
• Excellent oral and written communication skills.
• Impeccable attention to detail and self-review and strong follow-up skills.
• Demonstrates ownership and accuracy of work product.
• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.
• A self-starter who can multi-task and support multiple people with varied personalities.

Responsabilidades

• Coordinate Managing Directors’ calendars through Outlook to ensure optimal time management and prioritization of high-level engagements and strategic meetings.
• Submit expense reports through Concur andreconcilecorporate credit card statements.
• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, ensuring streamlined communication and proactive dissemination of pertinent information and updates.
• Research, prioritize, and follow up on emerging issues and concerns, providing actionable recommendations.
• Facilitate seamless communication and collaboration between internal teams and external stakeholders, providing guidance to support personnel and ensuring alignment with organizational goals.
• Schedule and organize meetings, conference calls, events, and other departmental activities.
• Coordinate travel plans, hotels, and car service. Manage the planning and coordination of complex travel itineraries, including travel, hotels / accommodations, and executive transportation.
• Provide general administrative support, including handling sensitive and confidential files, binding, answering phones, and project specific initiatives.
• Represent the executive office by welcoming clients and visitors, ensuring a professional and polished first impression.
• Assist with departmental projects and initiatives as needed and perform other work-related duties as assigned.
• Handle sensitive and confidential information with discretion and professionalism, maintaining trust and integrity at all times.
• Offer guidance and support to the executive assistant team to develop their skills and abilities, and assist with requests as needed.

Conhecimentos

Communication skills

Time management

Attention to detail

Self-starter

Multitasking

Formação académica

Bachelor's degree

Ferramentas

Concur

Outlook

Microsoft Office

Descrição da oferta de emprego

Description

Alvarez & Marsal (A&M) is a global consulting firm with entrepreneurial, action and results-oriented professionals. We take a hands-on approach to solving our clients' problems and assisting them in reaching their potential. Our culture celebrates independent thinkers and doers who positively impact our clients and shape our industry. The collaborative environment and engaging work—guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity—are why our people love working at A&M.

About Alvarez & Marsal

We provide tax, turnaround management, restructuring, performance improvement, and corporate advisory services. Our tax practice is unique in that we offer the opportunity to work without audit conflict and truly act as a trusted business advisor. We provide our teams with opportunities and support to develop and cultivate careers that are most meaningful to them and reward them based on their achievements.

The Team

Alvarez & Marsal is seeking a dynamic, enthusiastic Senior Executive Assistant (SEA) to join the growing TAX team. This position requires a hybrid schedule, and the standard working hours are 8:30am - 5:30pm.

How you will contribute

Responsibilities:

• Coordinate Managing Directors’ calendars through Outlook to ensure optimal time management and prioritization of high-level engagements and strategic meetings.


• Submit expense reports through Concur andreconcilecorporate credit card statements.


• Work closely with the staff to keep the team well informed of upcoming commitments and responsibilities, ensuring streamlined communication and proactive dissemination of pertinent information and updates.


• Research, prioritize, and follow up on emerging issues and concerns, providing actionable recommendations.


• Facilitate seamless communication and collaboration between internal teams and external stakeholders, providing guidance to support personnel and ensuring alignment with organizational goals.


• Schedule and organize meetings, conference calls, events, and other departmental activities.


• Coordinate travel plans, hotels, and car service. Manage the planning and coordination of complex travel itineraries, including travel, hotels / accommodations, and executive transportation.


• Provide general administrative support, including handling sensitive and confidential files, binding, answering phones, and project specific initiatives.


• Represent the executive office by welcoming clients and visitors, ensuring a professional and polished first impression.


• Assist with departmental projects and initiatives as needed and perform other work-related duties as assigned.


• Handle sensitive and confidential information with discretion and professionalism, maintaining trust and integrity at all times.


• Offer guidance and support to the executive assistant team to develop their skills and abilities, and assist with requests as needed.

Qualifications:

• A Bachelors’ Degree in relevant field of study (degree in business-related field a plus) is preferred.


• 5+ years of Executive Assistant experience in consulting, professional services, accounting, or a law firm.


• Feels comfortable with completing expense reports through Concur, invoicing and reconciliation of credit card statements.


• Highly proficient with Microsoft Office Suite.


• Understands the importance of strict confidentiality of internal/personnel affairs/client information.


• Ability and desire to learn and develop new skills.


• Excellent oral and written communication skills.


• Impeccable attention to detail and self-review and strong follow-up skills.


• Demonstrates ownership and accuracy of work product.


• Must work efficiently and be able to meet deadlines; strong time management skills; prompt reliable service.


• A self-starter who can multi-task and support multiple people with varied personalities.


• Ability to work independently, as well as on a team, in a fast-paced environment.


• Able to interact effectively and professionally with clients and all levels of firm personnel.


• Willingness to be coached / desire and capacity for growth / positive teaming attitude.


• Flexibility to work additional hours as required in the office and remotely.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person’s unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings’ fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined periodically as well as a 401(k) retirement savings plan. Provided the eligibility requirements are met, employees will also receive an annual discretionary contribution to their 401(k) retirement savings plan from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M’s benefits programs.

Thesalaryrange is $75,000- $80,000annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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