Executive Assistant

TriHealth; Cincinnati (OH); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Paid time off

Retirement plans

Tuition reimbursement

Job summary

TriHealth is seeking an Executive Support professional to partner with senior leadership, coordinate high-level operations, and manage complex projects within a fast-paced environment. The role emphasizes supporting the Executive Vice President and broader executive team, coordinating meetings, preparing minutes, and handling sensitive information with diplomacy.

The ideal candidate will have a Bachelor's Degree and 5–7 years of related experience, with strong organizational, communication, and

Qualifications

• Bachelor's Degree required.
• 5–7 years of related experience required.

Responsibilities

• Coordinates Executive Vice President and/or Senior Vice President administrative tasks.
• Supports board activities and high-level meetings including minutes and materials.
• Manages travel requests, expense reimbursements, and scheduling of meetings.
• Prepares routine and non-routine reports, data gathering and summarizing.
• Maintains files and facilitates efficient flow of work in the executive office.

Education

Bachelor's Degree

Job description

Job Description

At TriHealth, we empower our team members to do meaningful work that directly supports our mission of improving the health of the communities we serve. As a trusted employer in the region, TriHealth offers a collaborative, values‑driven culture where professionals are respected for their expertise and encouraged to grow. In this Executive Support role, you’ll partner closely with senior leadership, influence high‑level operations, and contribute to initiatives that shape the future of the organization.

This position is ideal for a detail‑oriented, proactive professional who thrives in a fast‑paced environment and enjoys managing complex projects, coordinating executive‑level meetings, and ensuring seamless administrative operations. TriHealth is known for investing in its people - offering stability, development opportunities, and a workplace where your contributions truly matter. If you’re looking to elevate your career with an employer recognized for excellence, compassion, and integrity, TriHealth is the place to do it.

Location

• TriHealth Corporate Office at 625 Eden Park Drive, Cincinnati, OH 45202

Work Schedule

• Full-Time (80 hours bi-weekly)
• Day Shift
• No weekend, Holiday or On Call Commitment

Benefits

TriHealth offers a comprehensive benefits package - including medical, dental, vision, paid time off, retirement plans, and tuition reimbursement. Please view our benefits page https://careers.trihealth.com/what-we-offer/benefits

Job Requirements

• Bachelor's Degree (Required)
• 5 - 7 years’ experience in a related field (Required)

Job Overview

This position provides administrative support for Executive Vice President &/or Senior Vice President; has in-depth knowledge of organizational operations, procedures and policies and personnel; works independently to plan, organize, and schedule work for self; organizes and expedites flow of work through executive office; and coordinates Board activities and other high level meetings, including preparing minutes, meeting materials, maintaining/creating agenda's and meeting scheduling. This position researches, plans, executes, and manages project based work. As well as prepares routine and non-routine special reports including data gathering and summarizing of data, and exercises diplomacy in all facets of the job.

Job Responsibilities

• Communicates quality issues to staff in a positive manner, coordinating changes and identifying opportunities for improvement.
• Handles check requests and expense reimbursements for Administration cost centers and associated centers as necessary, working with the Accounting Department.
• Initiates, arranges, processes, and completes travel requests and purchase requisitions as necessary.
• Schedules and arranges meetings as requested.
• Prioritizes and completes multiple, high priority tasks within specified timeframes.
• Takes appropriate action to solve problems within scope of responsibility.
• Alerts the Management of pertinent occurrences she/he may not be aware of.
• These include system/service line/personnel events as well as correspondence or messages that require immediate response.
• Prioritizes all assignments to facilitate timeframes required by involved parties.
• Duties are performed in a way that is appropriate for an administrative assistant, working independently and with minimal supervision.
• Attends meetings as requested; writes and types minutes accurately and distributes to appropriate people within a reasonable timeframe.
• Creates forms as requested.
• Sets up and maintains files as needed.
• Maintains knowledge of the computer and associated software and enhances on an ongoing basis.
• Answers telephone in a polite and timely manner; accurately transcribes and delivers messages quickly.

Working Conditions

• Climbing - Rarely
• Concentrating -
• Hearing: Conversation - Consistently
• Hearing: Other Sounds - Frequently
• Kneeling - Occasionally
• Lifting <10 Lbs. -
• Lifting 50+ Lbs. - Rarely
• Lifting <50 Lbs. - Occasionally
• Pulling - Rarely
• Pushing - Occasionally
• Reaching - Rarely
• Sitting - Consistently
• Standing - Rarely
• Stooping - Occasionally
• Talking - Consistently
• Use of Hands - Consistently
• Color Vision - Occasionally
• Visual Acuity: Far - Frequently
• Visual Acuity: Near - Consistently
• Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, We Believe There Is No Responsibility More Important Than To SERVE Our Patients, Our Communities, And Our Fellow Team Members. To Achieve Our Vision And Mission, ALL TriHealth Team Members Are Expected To Demonstrate And Live The Following

Serve: ALWAYS

• Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
• Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
• Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS

• Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
• Offer patients and guests priority when waiting (lines, elevators)
• Work on improving quality, safety, and service

Respect: ALWAYS

• Respect cultural and spiritual differences and honor individual preferences.
• Respect everyone's opinion and contribution, regardless of title/role.
• Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS

• Value the time of others by striving to be on time, prepared and actively participating.
• Pick up trash, ensuring the physical environment is clean and safe.
• Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS

• Acknowledge wins and frequently thank team members and others for contributions.
• Show courtesy and compassion with customers, team members and the community