Executive Assistant - Hospice of Cincinnati

TriHealth; Blue Ash (OH); Hybrid; USD 55,000 - 70,000; Full time

Job summary

TriHealth Hospice of Cincinnati is seeking an experienced administrative professional to provide executive support to the President/CEO, manage board meetings, minutes, and complex scheduling.

The role requires a Bachelor's degree and 5-7 years of related experience; you'll prepare reports, coordinate travel, and handle high-level correspondence within the TriHealth system. This is a full-time, day-shift position based in Cincinnati.

Qualifications

• Bachelor's Degree is required.
• 5-7 years experience in a related field is required.

Responsibilities

• Communicates quality issues to staff, coordinating changes and identifying improvements.
• Handles travel requests and purchase requisitions; schedules and arranges meetings; takes minutes and distributes them timely.
• Prepares routine and non-routine reports with data gathering and summarizing.

Education

Bachelor's Degree (Required)

Job description

Location

Hospice of Cincinnati - 4360 Cooper Rd, Cincinnati, OH 45242

Work Schedule

• Full Time
• Day Shift

Incentives & Benefits

We offer competitive shift differentials, opportunities for professional growth, and a comprehensive benefits package that may include medical, dental, vision, paid time off, retirement savings plans, and tuition reimbursement. Please use the link to view TriHealth's benefits: https://careers.trihealth.com/what-we-offer/benefits

To explore more about Hospice and the care we provide click the link below:

https://hospiceofcincinnati.org/

Job Overview

This position provides administrative support for the President/CEO; has in-depth knowledge of organizational operations, procedures and policies and personnel; works independently to plan, organize, and schedule work for self; organizes and expedites flow of work through executive office; and coordinates Board activities and other high level meetings, including preparing minutes, meeting materials, maintaining/creating agenda's and meeting scheduling. This position researches, plans, executes, and manages project based work. As well as prepares routine and non-routine special reports including data gathering and summarizing of data, and exercises diplomacy in all facets of the job.

Job Requirements

Bachelor's Degree (Required)

5 - 7 years experience in a related field (Required)

Job Responsibilities

Communicates quality issues to staff in a positive manner, coordinating changes and identifying opportunities for improvement.
Handles check requests and expense reimbursements for Administration cost centers and associated centers as necessary, working with the Accounting Department. Initiates, arranges, processes, and completes travel requests and purchase requisitions as necessary. Schedules and arranges meetings as requested. Prioritizes and completes multiple, high priority tasks within specified timeframes. Takes appropriate action to solve problems within scope of responsibility. Alerts the Management of pertinent occurrences she/he may not be aware of. These include system/service line/personnel events as well as correspondence or messages that requires immediate response.
Prioritizes all assignments to facilitate timeframes required by involved parties. Duties are performed in a way that is appropriate for an administrative assistant, working independently and with minimal supervision. Attends meetings as requested; writes and types minutes accurately and distributes to appropriate persons within a reasonable timeframe. Creates forms as requested. Sets up and maintains files as needed. Maintains knowledge of the computer and associated software and enhances on an ongoing basis. Answers telephone in a polite and timely manner; accurately transcribes and delivers messages quickly.

Working Conditions:
Climbing - Rarely
Concentrating -
Hearing: Conversation - Consistently
Hearing: Other Sounds - Frequently
Kneeling - Occasionally
Lifting <10 Lbs. -
Lifting 50+ Lbs. - Rarely
Lifting <50 Lbs. - Occasionally
Pulling - Rarely
Pushing - Occasionally
Reaching - Rarely
Sitting - Consistently
Standing - Rarely
Stooping - Occasionally
Talking - Consistently
Use of Hands - Consistently
Color Vision - Occasionally
Visual Acuity: Far - Frequently
Visual Acuity: Near - Consistently
Walking - Frequently

TriHealth SERVE Standards and ALWAYS Behaviors

At TriHealth, we believe there is no responsibility more important than to SERVE our patients, our communities, and our fellow team members. To achieve our vision and mission, ALL TriHealth team members are expected to demonstrate and live the following:

Serve: ALWAYS...
Welcome everyone by making eye contact, greeting with a smile, and saying "hello"
Acknowledge when patients/guests are lost and escort them to their destination or find someone who can assist
Refrain from using cell phones for personal reasons in public spaces or patient care areas

Excel: ALWAYS...
Recognize and take personal responsibility to address and recover from service breakdowns when a customer's expectations have not been met
Offer patients and guests priority when waiting (lines, elevators)
Work on improving quality, safety, and service

Respect: ALWAYS...
Respect cultural and spiritual differences and honor individual preferences.
Respect everyone's opinion and contribution, regardless of title/role.
Speak positively about my team members and other departments in front of patients and guests.

Value: ALWAYS...
Value the time of others by striving to be on time, prepared and actively participating.
Pick up trash, ensuring the physical environment is clean and safe.
Be a good steward of our resources, using supplies and equipment efficiently and effectively, and will look for ways to avoid waste.

Engage: ALWAYS...
Acknowledge wins and frequently thank team members and others for contributions.
Show courtesy and compassion with customers, team members and the community