Executive Assistant

strategichr; Cincinnati (OH); On-site; USD 55,000 - 75,000; Full time

Job summary

Found Village seeks an Executive Assistant in Cincinnati, OH to support a senior leader responsible for development strategy, donor and investor relationships, partnerships, and executive-level revenue leadership. This elevated role manages time, preparation, communication, and follow-through to drive opportunities forward with clarity.

The Assistant will organize calendars, prep meetings, coordinate relationships, and create systems that reduce friction while protecting sensitive information

Qualifications

• Experience providing high-level executive support in a relationship-driven, fast-moving environment.
• Exceptional organization, prioritization, communication, and follow-through with the ability to manage many moving pieces.
• Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.
• Excellent written communication skills and the ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.
• A proactive, context-aware approach with the confidence to make routine decisions, recommend thoughtful trade-offs, and recognize when executive judgment is required.

Responsibilities

• Manage the executive calendar reflecting priority, protecting time for major donor and investor engagement, external relationships, preparation, strategy, and follow-through.
• Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs before they become urgent.
• Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings.
• Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.
• Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at the right time.
• Draft and organize executive correspondence while maintaining the executive's voice and Found Village's professional standards.

Skills

Executive support

Organization

Communication

Discretion

Relationship management

Job description

Career Opportunity - Executive Assistant with Found Village in Cincinnati, OH

Are you a highly organized, perceptive professional who anticipates needs, protects trust, and helps senior leaders focus on the work only they can do? Do you bring sound judgment, thoughtful communication, and reliable follow-through to complex relationships and changing priorities?

The Executive Assistant increases the effectiveness, capacity, and external reach of a leader responsible for Found Village's development strategy, major donor and investor relationships, external partnerships, and executive-level revenue leadership. This high‑trust role manages executive time, preparation, communication, information, relationship coordination, and follow‑through so important opportunities and commitments move forward with clarity. This is an elevated executive support position‑not a Chief of Staff, Operations leadership, or Development leadership role.

Responsibilities:

• Manage the executive calendar as a reflection of priority, protecting time for major donor and investor engagement, external relationships, preparation, strategy, and follow-through.
• Anticipate scheduling conflicts, recurring commitments, deadlines, travel, events, and preparation needs before they become urgent.
• Prepare agendas, logistics, briefing materials, relationship context, prior commitments, and clear objectives for important meetings.
• Coordinate meetings and communication with donors, investors, funders, board members, partners, community leaders, staff, and other stakeholders.
• Capture decisions, commitments, owners, and next steps; track executive follow-through and surface unresolved items at the right time.
• Draft and organize executive correspondence while maintaining the executive's voice, relationship context, and Found Village's professional standards.
• Organize executive files, materials, contact information, and reference documents so valuable information remains visible and accessible.
• Coordinate reliable handoffs to the Director of Development and other responsible roles so relationship information and commitments enter the appropriate systems.
• Build repeatable templates, checklists, timelines, briefing formats, and workflows that reduce administrative friction and dependence on memory.
• Handle confidential and sensitive information with exceptional discretion, mature judgment, clear boundaries, and accurate representation of authority.

Requirements:

• Experience providing high-level executive support in a relationship-driven, fast-moving environment.
• Exceptional organization, prioritization, communication, and follow-through, with the ability to manage many moving pieces.
• Strong judgment and discretion when handling confidential information, executive access, sensitive relationships, and unclear situations.
• Excellent written communication skills and the ability to adapt tone to donors, investors, board members, partners, staff, and community stakeholders.
• A proactive, context-aware approach with the confidence to make routine decisions, recommend thoughtful trade-offs, and recognize when executive judgment is required.
• Comfort communicating upward, respectfully reminding senior leaders of commitments, and following through without overstepping authority.
• Ability to build practical systems, document recurring processes, use technology effectively, and create continuity that others can understand.
• A collaborative, service-oriented mindset, and genuine satisfaction in helping another leader become more effective.

What success looks like:

• The executive calendar increasingly reflects high-value relationships, revenue, and leadership priorities rather than incoming demand.
• Important donors, investors, board, partner, and community meetings are thoughtfully prepared, with useful context and clear objectives.
• Executive commitments, communication, and next steps are visible, timely, and reliably completed.
• Priority external relationships experience strong continuity, responsiveness, and coordination without depending on executive memory alone.
• Sensitive information is protected, routine coordination requires less executive attention, and communication reflects Found Village's relational posture.
• Executive systems become increasingly anticipatory, documented, reliable, and capable of absorbing greater complexity without proportional increases in administrative burden.

About Found Village

FoundVillage believes transformational relationships can change a young person's life-and a connected village sustains that change. The Executive Assistant strengthens the capacity of the External Co-Executive Director to build relations, advance investment opportunities… too long