Executive Assistant

Mack & Associates, Ltd.; Chicago (IL); On-site; USD 70,000 - 100,000; Full time

Job summary

A leading technology company in Chicago is seeking an Executive Assistant to support its Managing Directors. This on-site role involves managing complex schedules, ensuring seamless communication within the team, and executing various administrative tasks. The ideal candidate will thrive in a fast-paced environment, bringing at least 5-10 years of executive support experience. A competitive salary is offered, aligned with experience, along with a comprehensive benefits package.

Benefits

Medical and dental insurance

Generous PTO

401(k)

Qualifications

• 5-10 years of experience providing executive-level support.
• Discreet, dependable, and professional at all times.
• A proactive mindset with a solutions-first approach.

Responsibilities

• Manage complex calendars for four Managing Directors.
• Craft polished presentations and handle correspondence.
• Coordinate travel arrangements and track expense reports.

Skills

Communication

Time-management

Multitasking

Attention to detail

Technical proficiency

Tools

Microsoft Office Suite

Slack

Zoom

Google Workspace

Job description

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Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $100,000.00/yr

An energetic and rapidly growing tech company in Chicago is on the hunt for a sharp, driven, and highly organized Executive Assistant to support four dynamic Managing Directors. This is an incredible opportunity for an administrative professional who thrives on keeping things running smoothly behind the scenes and takes pride in being the go-to person in a high-impact, fast-paced environment. This fully on-site role puts you at the heart of a collaborative and innovative team—perfect for someone who loves being in the action and can juggle shifting priorities with poise and precision. The Executive Assistant will be a trusted partner to the leadership team, ensuring they’re always a step ahead and equipped for success. This role offers a competitive salary of $70-$100k, commensurate with experience. A comprehensive benefits package is offered including but not limited to medical and dental insurance as well as generous PTO.

Key Responsibilities of the Executive Assistant:

• Masterfully manage complex calendars for four Managing Directors, juggling meetings, deadlines, and priorities with finesse
• Serve as a reliable liaison between executives and internal/external stakeholders, keeping communication seamless and efficient
• Craft polished presentations, prep meeting materials, and handle sensitive correspondence with discretion
• Coordinate intricate domestic and international travel arrangements, including detailed itineraries and logistics
• Submit and track expense reports with accuracy and timeliness
• Assist in the execution and tracking of special projects and initiatives led by the leadership team
• Plan and support internal and external events, including team meetings, offsites, client engagements, and executive functions
• Create a professional, well-organized environment that keeps the leadership team running at full speed

Qualifications of the Executive Assistant:

• 5-10 years of experience providing executive-level support in a high-energy, fast-paced environment, or within another related position—experience in the tech industry is a plus
• Exceptional communication skills and meticulous attention to detail
• Strong time-management and multitasking abilities—you know how to prioritize when everything feels urgent
• Technically savvy with Microsoft Office Suite; bonus points for experience with Slack, Zoom, and Google Workspace
• Discreet, dependable, and professional at all times
• A proactive mindset with a solutions-first approach and a calm presence under pressure

P-16

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Media

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Inferred from the description for this job

Medical insurance

401(k)

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