Executive Assistant

United Airlines; Chicago (IL); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Disability insurance

Parental leave

Flight privileges

401(k)

Job summary

United Airlines is seeking an Executive Assistant to provide advanced administrative support to one or more leaders within Inflight Services. You will manage correspondence, travel itineraries, calendars, and events with professionalism and discretion.

The role requires 3–5 years of admin experience, strong MS Office skills, excellent communication, and the ability to multitask in a fast-paced environment, including handling confidential information and coordinating with multiple departments.

Qualifications

• High School diploma or equivalent.
• 3 - 5 years of administrative or executive support experience.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and calendar management systems)
• Ability to multitask, prioritize deadlines, work independently, and work flexible hours.
• Strong organizational and time-management abilities, attention to details, and problem-solving skills.
• Professional demeanor and excellent interpersonal skills.
• Ability to handle confidential information with discretion.
• Strong ability to anticipate needs and take initiative.
• Must be legally authorized to work in the United States for any employer without sponsorship.
• Successful completion of interview required to meet job qualification.
• Reliable, punctual attendance is an essential function of the position.

Responsibilities

• Preparing general correspondence, memoranda, expense reports, etc.
• Provide assistance with coordinating division/companywide events
• Screening telephone calls and visitors; may screen e-mail correspondence
• Schedule and maintain calendar of appointments, meetings, and travel itineraries
• Complete projects as assigned and handle multiple tasks with minimal supervision
• Interface with all departments within the company and represent leadership team professionally
• Communicate effectively and professionally with internal and external customers

Skills

Microsoft Office

Calendar management

Communication

Multitasking

Education

High school diploma

Associate degree

Bachelor’s degree

Job description

Achieving our goals starts with supporting yours. Grow your career, access top-tier health and wellness benefits, build lasting connections with your team and our customers, and travel the world using our extensive route network.

Come join us to create what’s next. Let’s define tomorrow, together.

Description

Why Inflight Services?

Our customers choose United because of our dedication to safety and passion for service. United's Inflight Services team is made up of diverse, driven individuals working together to Connect People and Unite the World. From operational leadership and crew planning to safety and service procedures, our Inflight Services team provides the innovative approaches, tools, training and guidance needed for our flight attendants to deliver the best possible customer experience, and aid in our mission to become the best airline in the history of aviation.

Job Overview and Responsibilities

The Executive Assistant role is to perform advanced, diversified and confidential administrative work duties. This role supports one or more leaders of a business unit.

• Preparing general correspondence, memoranda, expense reports, etc (which may include presentation preparation
• Provide assistance with coordinating division/companywide events
• Screening telephone calls and visitors: may screen e-mail correspondence
• Schedule and maintain calendar of appointments, meetings, and travel itineraries
• Complete projects as assigned and demonstrates ability to handle multiple tasks with minimal supervision
• Interface with all departments within the company and represent the respective leadership team in a highly professional manner
• Communicate effectively and professionally with internal and external customers

Qualifications

What’s needed to succeed (Minimum Qualifications):

• High School diploma or equivalent

• 3 - 5 years of administrative or executive support experience
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, and calendar management systems)
• Ability to multitask, prioritize competing deadlines, work independently, and work flexible hours
• Strong organizational and time-management abilities, attention to details, and problem-solving skills
• Professional demeanor and excellent interpersonal skills
• Ability to handle confidential information with discretion
• Strong ability to anticipate needs and take initiative
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interview required to meet job qualification
• Reliable, punctual attendance is an essential function of the position

What will help you propel from the pack (Preferred Qualifications):

• Associate or bachelor's Degree
• Inflight experience
• Knowledge or use of AI (CoPilot, ChatGPT)

The base pay range for this role is $45,030.00 to $58,656.00.

The base salary range/hourly rate listed is dependent on job-related, non-discriminatory factors such as experience, education and skills. This position may also be eligible for bonus and/or long-term incentive compensation awards.

You may be eligible for the following competitive benefits: medical, dental, vision, life, accident & disability, parental leave, employee assistance program, commuter, paid holidays, paid time off, 401(k) and flight privileges.

United Airlines is an Equal Opportunity Employer. We recruit, employ, train, compensate, and promote without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, age, veteran status, or any other protected category under applicable law. We provide reasonable accommodations for applicants and employees with disabilities. To request an accommodation, contact [e-mail]