Senior Coordinator - Warehouse & Distribution

United Airlines; Los Angeles (CA); On-site; USD 45,000 - 59,000; Full time

Benefits offered by this job

Medical, dental, vision

Flight privileges

Paid holidays

Job summary

United Airlines is seeking an administrative support specialist for the Tech Ops Warehouse & Distribution team. You will handle onboarding, payroll liaison, time management, and reporting using Excel and SharePoint to support budgets and maintenance data.

The role requires attention to detail, experience in admin/support roles, and familiarity with MS Office and budgeting processes. A strong understanding of union standards and presence in a fast-paced environment is essential.

Qualifications

• High school diploma or equivalent.
• 2 years of administrative support experience and/or warehousing/supply chain.
• Proficient in MS Office package including extensive knowledge in Excel.
• Working knowledge of Sceptre or related experience.
• Strong knowledge of all aspects of the Tech Ops Organization (facilities, GSE, Stores, and Maintenance).
• Proficiency in budgeting.

Responsibilities

• Provide a wide range of administrative duties supporting front line employees in Warehouse & Distribution.
• Coordinate onboarding for new hires and related paperwork.
• Prepare reports using Excel and SharePoint; support budgets, forecasts, and maintenance data.
• Maintain Stores Operation administration: supplies, payroll liaison, time management.
• Assist in forecasting resource requirements and staffing adjustments as needed.
• Ensure union compliance in alignment with contract terms.

Skills

MS Office proficiency

Attention to detail

Education

High school diploma

Tools

MS Excel

SharePoint

Sceptre

Job description

Achieving our goals starts with supporting yours. Grow your career, access top-tier health and wellness benefits, build lasting connections with your team and our customers, and travel the world using our extensive route network.

Come join us to create what's next. Let's define tomorrow, together.

Description

At United, we have some of the best aircraft in the world. Our Technical Operations team is full of aircraft maintenance technicians, engineers, planners, ground equipment and facilities professionals, and supply chain teams that help make sure they're well taken care of and ready to get our customers to their desired destinations. If you're ready to work on our planes, join our Tech Ops experts and help keep our fleet in tip-top shape.

Job Overview and Responsibilities

Responsible for providing a wide range of administrative duties, supporting front line employees in Warehouse & Distribution. Primary employee coordinator for all new hires and supports employee recognition and operational needs.

• Support with various administrative tasks including New Hire Onboarding, working with Staffing on Candidates with Clearance, Start Dates, Port IDs, Complete I-9, Department Access, various tasks for new hires, Renewing IDs, and FMLA requests and open items, operational support across all regions, oversight on daily Employee Recognition Programs, Vacation time management, Transitional Duty, and coordination of field trips and seniority
• Perform personnel related duties including scanning, filing, make overtime call outs in accordance with local process, maintain payroll, and track attendance in accordance with provisions of union agreements and company policy.
• Gather data and prepare reports using excel and share point, and prepares information and reports pertaining to budgets, forecasts supplies and usage, operational building maintenance, facilities, and GSE liaison, performance reports for Sr. Leadership, and all compliance data.
• Maintain the Administrative aspects of Stores Operation by helping all employees with supplies, payroll (Finance liaison), time management, and administrative tasks assigned by Sr. Manager.
• May provide forecasts of future resource requirements and may assist in coordinating the adjustment/utilization of staffing resources to meet workload requirements to assure efficient cost and performance control.
• Reporting to Manager or Shift Manager, professionally representing the station Material Services department while interacting and coordinating with other departments. Responsible for providing wide ranging personnel duties.
• May include analytical support to the logistics operation
• Key resource in union compliance - Works alongside Management to ensure all actions, requests, and processes are in alignment with the Contract.
  

Qualifications

What's needed to succeed (Minimum Qualifications):

• High school diploma or equivalent
• 2 years of previous administrative support experience and/or warehousing/supply chain
• Proficient in MS office package including extensive knowledge in excel
• Working knowledge of Sceptre or related experience
• Strong knowledge of all aspects of the Tech Ops Organization (facilities, GSE, Stores, and Maintenance)
• Proficiency in budgeting
• Must be legally authorized to work in the United States for any employer without sponsorship
• Successful completion of interview required to meet job qualification
• Reliable, punctual attendance is an essential function of the position
  

What will help you propel from the pack (Preferred Qualifications):

• Associate degree or 2 years of relevant work experience
• 2 years of airline Union experience
  

The base pay range for this role is $45,030.00 to $58,656.00.

The base salary range/hourly rate listed is dependent on job-related, non-discriminatory factors such as experience, education and skills. This position may also be eligible for bonus and/or long-term incentive compensation awards.

You may be eligible for the following competitive benefits: medical, dental, vision, life, accident & disability, parental leave, employee assistance program, commuter, paid holidays, paid time off, 401(k) and flight privileges.

United Airlines is an Equal Opportunity Employer. We recruit, employ, train, compensate, and promote without regard to race, color, religion, national origin, gender identity, sexual orientation, disability, age, veteran status, or any other protected category under applicable law. We provide reasonable accommodations for applicants and employees with disabilities. To request an accommodation, contact [e-mail]