Executive Assistant

Smart Resources, Inc; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Smart Resources, Inc in Chicago is seeking an experienced Executive Assistant to provide comprehensive support to the Division Leader and team Executives. The role involves scheduling, communication, and general administrative duties to ensure office operations run smoothly.

The ideal candidate has over 5 years of executive administration experience, is highly organized, and possesses excellent communication skills. An Associate's Degree is required; a Bachelor's Degree is preferred.

Qualifications

• 5+ years of related experience in executive administration.
• Highly organized with the ability to manage multiple tasks.
• Excellent written and verbal communication skills.

Responsibilities

• Manage scheduling and travel arrangements for executives.
• Coordinate meetings and agendas for various team members.
• Handle correspondence and communication professionally.

Skills

Organizational skills

Professional communication

Agile learning

Microsoft Office Suite

Education

Associate's Degree in a related field

Bachelor's Degree preferred

Job description

Job Description

To be successful you must possess and be able to:

• Schedule all international and domestic travel arrangements as needed for the Division Leader and team Executives
• Coordinate calendars and meetings for multiple Executives as needed – reserve meeting rooms, assist with agenda, coordinate teleconference calls, set-up room, order food & beverage, etc.
• Coordinate meetings for various Media team members as needed
• Screen telephone calls, review mail and field miscellaneous requests
• Handling all correspondence and communication in a professional manner
• Create expense report for multiple Executives including reimbursement and reconciliation
• Manage other support for the Executives
• Coordinate office services with other admins
• Support special projects as needed to include event planning
• Handle floor plans and all office moves for the Media Team
• Handle all new employee set-up and departing employee asset retrieval

Qualifications

• 5+ years of related experience, or a combination of education and experience to include executive administration.
• Highly organized, able to juggle multiple tasks/projects at once.
• Agile learner with ability to “think outside the box”.
• Enthusiasm for your work and a desire to set the highest standards for excellence within the company.
• Diplomatic, professional telephone manner and excellent written communication skills.
• Able to meet and surpass expectations by completing tasks immediately with exceptional accuracy
• Expert in Microsoft Outlook, Word, Excel & PowerPoint.
• Associate’s Degree in a related field; Bachelor’s Degree preferred.